Notice of Intent for MiSeq and Next Seq Service Agreement
Closed Special Notice Posted
- Solicitation number
- NOI-NIAID-25-2253105
- Agency
-
National Institute of Allergy and Infectious Diseases
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Bethesda, Maryland 20892, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Allergy and Infectious Diseases (NIAID), a component of the National Institutes of Health, has issued a Special Notice (NOI-NIAID-25-2253105) regarding a sole-source service and maintenance agreement for scientific equipment. The notice specifically pertains to procuring an annual service contract for two Illumina instruments: a MiSeq (Asset #M04974) and a NextSeq 500 (Asset #NB501780). The contract is intended to support critical research conducted by the Viral Pathogenesis and Evolution Section, ensuring uninterrupted operational capabilities for these essential scientific instruments. The procurement is being pursued under the statutory authority of 41 U.S.C. 1901(a)(1), which allows for a sole-source acquisition when only one responsible source can satisfy agency requirements. The notice emphasizes the critical nature of maintaining these instruments to support ongoing research efforts.
Contractors interested in responding to this Notice of Intent must submit their capability statements through the NIAID electronic Simplified Acquisition Submission System (eSASS) by March 17, 2025, at 10:00 AM EST. The contract will cover a base period from 3/25/2025 to 3/24/2026, with four additional optional one-year renewal periods. Eligible contractors must demonstrate the ability to provide comprehensive Silver Support Plan services, including full parts and labor coverage, reagent replacement, preventive maintenance, remote technical support, and on-site response capabilities. Third-party service providers must specifically document OEM-trained technicians, provide a manufacturer authorization letter, and guarantee priority scheduling equivalent to a direct manufacturer contract. The service agreement will be billed quarterly in arrears, with a 12-month term, and requires detailed capabilities that prove the contractor can meet NIAID's specific and stringent equipment maintenance requirements. While this is not a formal Request for Proposal, the government will review all submitted responses and may subsequently publish a pre-solicitation synopsis.
Notice text
PRE-SOLICITATION NOTICE
NOI-NIAID-25-2253105
NAICS – 811210
This is a Notice of Intent, NOT a request for proposal. The National Institute of Allergy and Infectious Diseases (NIAID) of the National Institutes of Health (NIH) intends to negotiate on an other than full and open competition basis with Illumina, Inc. to procure an annual service/maintenance agreement for MiSeq, Asset # M04974 and NextSeq 500, Asset# NB501780.
Period of Performance: 3/25/2025–3/24/2026-Base Period
3/25/2026-3/24/2027-Option Year 1
3/25/2027-3/24/2028-Option Year 2
3/25/2028-3/24/2029-Option Year 2
3/25/2029-3/24/3030-Option Year 4
This requirement will fulfill the annual service contract needs to ensure this specific piece of Illumina equipment is operational to support the critical research in the NIAID The Viral Pathogenesis and Evolution Section of the LID without interruption. It is imperative that these instruments are operational and available for NIAID research efforts. In addition to requiring OEM parts and service, software updates and diagnostic repairs on hardware and software are necessary.
The contract shall include the following MiSeq and Next Seq 500 Silver Support Plans Service:
- Full coverage for parts, labor, and travel;
- Reagent replacement upon hardware failures;
- 1 PM;
- Remote Technical Support 18x5;
- 2 business day on-site response target;
- Required software and hardware updates;
- On-site applications support;
- Discounts on advanced training; remote monitoring availability.
- Term: 12.00 months
- Billing Frequency: Quarterly Billing Type: Arrears.
If submitting a capability statement, it must include evidence of being capable of providing and meeting the following requirements: Priority scheduling and onsite response for all repairs during the period of performance. Priority is defined as giving priority scheduling equal to a direct contract and guaranteeing the equivalent manufacturer’s priority onsite response. If you are a third-party service provider, the priority scheduling and/or response time, must be listed on a capabilities statement, along with documentation of OEM trained technicians with a letter of authorization from the manufacturer.
The statutory authority for this sole source requirement is 41 U.S.C. 1901 (a) (1) as implemented by FAR 13.106-1 only one responsible source and no other supply of service will satisfy agency requirements. THIS IS NOT A REQUEST FOR PROPOSAL.
Submission Instructions
Interested businesses who consider themselves qualified to provide the above-listed items are invited to submit a response to this Notice of Intent by March 17, 2025 at 10:00 AM EST. All responses under this Notice of Intent must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov. All vendors must register in the eSASS system to submit their documentation. Instructions on how to register /submit documents are included on the website. All responses received by the closing date of this synopsis will be considered by the Government.
Disclaimer and Important Notes
This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality
No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Files
| File | Type | Posted |
|---|---|---|
| 2_2253105_NOI.pdf |
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