New Electronic Message Center (EMC) for Red Lake Hospital

The Indian Health Service, a division of the Department of Health and Human Services, is soliciting proposals for the procurement and installation of a new Electronic Message Center (EMC) for Red Lake Hospital in Minnesota. The solicitation (RFQ 75H70526Q00012) requires contractors to remove the existing monochrome message center and furnish, install, and commission a new Watchfire Electronic Message Center meeting specific technical specifications, including a 41"x7'3" 10mm double-faced color display with 90x210 matrix (18,900,000 pixels per face), LED RGB color capability, daytime brightness of 10,000 NITS, and video playback capability up to 30 frames per second. Deliverables include removal of existing equipment, installation, a software package, phone training and webinar support, a temperature sensor, broadband communication for the life of the sign, and a five-year parts and labor warranty. The contract is structured as a Firm-Fixed Price award under the Defense Priorities and Allocations System (DPAS). All proposals are due on March 19, 2026, at 2:00 PM Central Time, with no indication of separate deadlines for questions or other submissions.

This solicitation is designated as a 100% Indian Economic Enterprise (IEE) set-aside, restricting competition exclusively to firms meeting the definition of Indian Economic Enterprise with confirmed Indian ownership under 25 U.S.C. 47. Prospective offerors must complete and submit the IHS IEE Representation Form certifying their eligibility at the time of offer submission, at contract award, and throughout the entire contract performance period, with any changes in status requiring immediate written notification to the Contracting Officer. No incumbent contractor or award value is identified in the solicitation documents. The work will be performed in Red Lake, Minnesota, and payment will be processed through the Department of Treasury's Invoice Processing Platform within 15 days of invoice receipt. The contracting office point of contact is Winona Kitto at the Indian Health Service in Bemidji, Minnesota, and prospective offerors must ensure SAM registration and proper documentation of IEE status to be considered for award.