NESA Executive Forum Lodging Support
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HQ003426QE027
- Agency
- Washington Headquarters Service Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Arlington, Virginia, United States
- Points of contact
-
- Courtney Taitt courtney.s.taitt.civ@mail.mil (202) 798-0796
- Monica Degroot monica.a.degroot.civ@mail.mil (703) 545-9498
Notice details come from SAM.gov. Updated .
About this opportunity
The Washington Headquarters Services (WHS) Acquisition Directorate is soliciting quotes for lodging services to support the Near East South Asia Center for Security Studies (NESA) Executive Forum 02-26. The procurement requires a hotel contractor to provide accommodations for approximately 32 individuals in the Washington, D.C. Metropolitan area from January 23 through February 1, 2026, comprising 22 USG-funded rooms and 10 self-pay rooms. Key requirements include ADA-compliant facilities, rooms equipped with workspace and amenities, hot breakfast buffet service, on-site and nearby dining options accommodating cultural dietary restrictions, proximity to metro stations, on-site laundry services, and designated public meeting areas. The government will evaluate quotes based on technical capability and price, with award made to the responsible offeror providing the best value. Proposals must be submitted via email to whs.ncr.ad.mbx.dsca-group@mail.mil by January 12, 2026 at 3:00 PM EDT.
This solicitation is designated as a Total Small Business set-aside, with specific preference indicated for Women-Owned Small Business (WOSB) participation. The contract will be structured as a firm-fixed-price agreement under NAICS code 721110 (Hotels), with a stated award amount of $40,000,000, though the actual requirement encompasses 160 single occupancy room nights over the nine-day period. Offerors must submit required documentation including a cover sheet with tax identification, CAGE code, and DUNS number, along with all applicable clauses and provisions. Performance will take place in Arlington, Virginia, with invoices submitted electronically via Wide Area Workflow to the Defense Security Cooperation Agency's Acquisition Support Division. The government assumes no financial liability for self-pay rooms, and the Contracting Officer Representative is Susan Yang from the Near East South Asia Center for Strategic Studies.
Notice text
The Near East South Asia Center for Security Studies (NESA) requires contractor support for lodging services for the Executive Forum 02-26, taking place from January 23 - 31, 2026, with check-out at noon on February 1, 2026. The Contractor will provide accommodations for approximately 32 individuals, accounting for 22 United States Government (USG)-funded and 10 Self-pay hotel rooms in the Washington, D.C. Metropolitan area.
Attachments
| File | Type | Posted |
|---|---|---|
| A23 Solicitation - HQ003426QE027.pdf | ||
| A23 EF0226_Lodging_SOW_18Nov.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| NESA Executive Forum Lodging Support | Award Notice | |
| NESA Executive Forum Lodging Support | Solicitation |
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