NEC - Security Camera and Lighting Coverage
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19BE2025Q0002
- Agency
- US Embassy Brussels US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Brussels-Capital Region Belgium
- Points of contact
-
- Christel Mutombo brusselsbids@state.gov +32281140000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State (DOS) is seeking a contractor to enhance security at the NEC building in Brussels by establishing a comprehensive camera and lighting perimeter system to mitigate unauthorized entry, trespassing, and vandalism. The solicitation, numbered 19BE2025Q0002, requires the installation of high-definition IP cameras, LED spotlights, monitoring systems with human detection capabilities, and uninterruptible power supply systems. Potential contractors must be registered in the System for Award Management (SAM), provide proof of required licenses, and submit electronic proposals by January 20, 2025, at 5:00 PM local time. Offerors must complete the provided forms, including an Experience and Past Performance form, and demonstrate their ability to perform the required services. The government may award the contract based on initial offers without discussions, though they reserve the right to hold competitive range discussions if necessary.
The contract is not set aside for any specific group and will be a firm-fixed-price type with a one-year base period and four optional one-year performance periods. The place of performance is Brussels, Belgium, where the contractor must establish a permanent address within 30 days of award. The contract requires 24/7 maintenance services and intervention availability within 24 hours, with work to be completed by March 31st, 2025. Specific technical requirements include cameras with minimum 4MP resolution, 30 days of archived storage, and lighting with a minimum of 0.37 foot candle. The solicitation explicitly excludes equipment from manufacturers such as Huawei, ZTE Corporation, Hytera Communications, Hangzhou Hikvision, and Dahua Technology Company, and includes a 21% VAT requirement for purchases over EUR2,500. The prime contractor must perform a minimum of 20% of the work, and the system must be completely closed with no internet connectivity.
Notice text
The United States Government (USG), Department of State (DOS), has a requirement to to enhance the security of the future NEC building in Brussels, by establishing a comprehensive camera and lighting perimeter that mitigates unauthorized entry, trespassing, and vandalism. All responsible sources may submit a quotation, which will be considered
The Government is not planning a site visit and may award the contract based on the initial offer without discussion but may hold discussions with companies in the competitive range if there is a need to do so.
A full description of the required services and scope of work can be found in the RFQ.
OFFER INSTRUCTIONS: Complete the OFFER as instructed in section 3, including all blank spaces highlighted in yellow, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected. In order for a proposal to be considered, you must also complete and submit the following:
A1. Cover Page SF-1449
A2. Ability to perform
A3. List of clients
A4. Capability Evidence
A5. Licences
A6. Strategic Plan
CONTRACT: The resultant contract will be a firm fixed price type contract for a one-year period, with four one-year optional periods of performance.
REGISTRATION REQUIREMENTS: All contractors must be registered in the System for Award Management (SAM) Database (https://www.sam.gov) prior to submitting an offer, pursuant to FAR provision 52.204-7. Prospective offerors are encouraged to register prior to the submission of quotations/proposals.
ELECTRONIC SUBMISSION/RESPONSES: Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 2MB, the submission must be made in separate files and attached to separate emails with less than 2MB each. (ex: first email ending in “part 1 of 3” and last email ending in "part 3 of 3”)
Attachments
| File | Type | Posted |
|---|---|---|
| Questions Answers 25Q0002.pdf | ||
| 25Q0002 - RFQ.pdf | ||
| Experience and Past Performance Form.pdf | ||
| Question Submission Form.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| NEC - Security Camera and Lighting Coverage | Award Notice | |
| NEC - Security Camera and Lighting Coverage | Solicitation | |
| NEC - Camera and Lighting Coverage | Pre-Solicitation |
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