NEC - Emergency Low Voltage Generator PM
Closed Solicitation Posted
- Solicitation number
- 19PM0725Q0018
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Alex Phannenstiel pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking quotations for preventive maintenance services for emergency low voltage diesel generators at the U.S. Embassy in Panama City through solicitation 19PM0725Q0018. The contract requires quarterly maintenance on six generator systems and associated day tanks located at different embassy facilities, with services including comprehensive inspections, fluid and filter changes, load bank testing, safety checks, and documentation by trained technicians following manufacturer recommendations and embassy safety protocols. Offerors must be registered in the System for Award Management (SAM) database and submit complete quotations including SF-1449, schedule, representations and certifications, and proof of SAM registration. The government intends to award to the responsible company submitting the lowest-priced acceptable offer based on initial quotations without discussions, though competitive range discussions may be held if necessary. A mandatory site visit is scheduled for July 2, 2025, at 9:00 a.m., questions must be submitted in writing by close of business July 7, 2025, and quotations are due by August 1, 2025, at 5:00 p.m. local time via electronic submission to pnmprocreq@state.gov.
This procurement does not utilize any set-aside designations and is open to all responsible contractors. The contract structure includes a base year with two one-year option periods, requiring four maintenance services per year to be performed on a firm fixed-price basis. The specific quantity involves maintaining six generator systems located across different facilities within the U.S. Embassy compound in Panama City. All work will be performed at the U.S. Embassy Panama City, Panama, with contractors required to provide their own safety equipment and diagnostic testing capabilities. Electronic quotations must not exceed 30MB in file size and be submitted in MS-Word, MS-Excel, or Adobe Acrobat PDF format, with larger submissions requiring multiple separate files. The solicitation falls under NAICS code 238210 for Electrical Contractors and Other Wiring Installation Contractors and PSC code J059 for maintenance and repair of electrical and electronic equipment components.
Notice text
2 versions
Update #2 · Latest ·
Enclosed is a Request for Quotations (RFQ) for NEC - Emergency Low Voltage Generator PM. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 1st, 2025, 05:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on July 2nd, 2025 at 09:00a.m (local time) at U.S. Embassy Panama City, Panama. Prospective offerors/quoters should contact ArciaRA@state.gov for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit in writing by COB July 7th, 2025. by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for NEC - Emergency Low Voltage Generator PM. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 28th, 2025, 05:00p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on July 2nd, 2025 at 09:00a.m (local time) at U.S. Embassy Panama City, Panama. Prospective offerors/quoters should contact ArciaRA@state.gov for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit in writing by COB July 7th, 2025. by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 25Q0018 - Amendment 0001 Time Extension.pdf | ||
| 25Q0018 - Invitation letter.pdf | ||
| 25Q0018 - SF 1449.pdf | ||
| 25Q0018 - Attachmento to SF1449.pdf |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity