NEC - Chancery Fuel Dispenser Replacement
Closed Solicitation Posted
- Solicitation number
- 19PM0726Q0017
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Aranza Gutierrez pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks furnishing and installation of a diesel and gasoline fuel dispenser system with card reader and management components for the U.S. Embassy in Panama City, with quotations due September 3, 2026, at 3:30 p.m. local time. This is an unrestricted RFQ with no set-aside, awarded on a lowest-price basis.
Place of performance is Panama City, Panama (U.S. Embassy compound, Building 783, Clayton). The contractor must install one dual-product commercial-grade dispenser with minimum flow rate of 120 liters per minute, capable of 115V or 220V single-phase operation; a complete fuel management system with card reader access control supporting a minimum 1,000-vehicle fleet; one dedicated administrative workstation with desktop computer, monitor, operating system licenses, and Uninterruptible Power Supply; approximately 100 meters of outdoor-rated communication cabling; and all labor, materials, permits, testing, commissioning, and on-site training. Installation must be completed within 30 days of equipment receipt, with estimated equipment delivery 120 days after Notice to Proceed. The fuel dispenser must be UL certified and meet OSHA-recognized standards for fire resistance, electrical safety, explosion hazards, and fuel leakage prevention. Warranty is 24 months for imported equipment internal components and electronic parts and 12 months for on-site labor.
Offerors must be SAM-registered with a UEI number, demonstrate established business operations in Panama or commitment to establish an office within 30 days of award, submit five years of past performance references, and present a strategic work plan. A mandatory site visit is August 13, 2026, at 10:00 a.m.; prospective offerors must contact Reinel Arcia at ArciaRa@state.gov before August 11 at 12:00 p.m. local time to arrange building entry. Written questions are due August 17, 2026, at 12:00 p.m. local time. Award will be made to the lowest-priced acceptable, responsible offeror based on initial quotations without discussions, though discussions may be held with offerors in the competitive range if needed. The NAICS code is 238290, Other Building Equipment Contractors; the PSC code is N091, Installation of Equipment—Fuels, Lubricants, Oils, and Waxes. The Contracting Officer is Alex Phannenstiel; solicitation contact is Reinel A Arcia at +507 317 5000.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0017
Enclosed is a Request for Quotations (RFQ) for NEC - Chancery Fuel Dispenser Replacement. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 3rd, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- 1. SF-1449
- 2. Section 1, The schedule
- 3. Section 5, Representations and Certifications
- 4. Additional information as required in Section 3
- 5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on August 13th, 2026, at 10:00a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before August 11th, 2026, 12:00p.m. [local time] for additional information or to arrange entry to the building.
If there are any questions regarding this solicitation please submit it in writing by COB August 17th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Files
| File | Type | Posted |
|---|---|---|
| 26Q0017 - Invitation letter.pdf | ||
| 26Q0017 - ATTACHMENT A.pdf | ||
| 26Q0017 - Cover Page.pdf | ||
| 26Q0017 - ATTACHMENT TO SF1449.pdf |
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