26Q0017 - Invitation letter.pdf
PDF 272 KB Posted
- Attached to
- NEC - Chancery Fuel Dispenser Replacement
- Solicitation number
- 19PM0726Q0017
- Issued by
-
Department of State
About this file
This is a Request for Quotations (RFQ) from the U.S. Department of State's U.S. Embassy Panama City for the replacement of a Chancery fuel dispenser at the NEC facility. The RFQ number is 19PM0726Q0017, issued on August 5, 2026. Quotations must be submitted electronically to pnmprocreq@state.gov by September 3, 2026, at 3:30 p.m. local time in MS-Word, MS-Excel, or Adobe Acrobat PDF format, with a maximum file size of 30MB per submission. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest acceptable offer based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary.
Prospective quoters must complete and submit Standard Form 1449, Section 1 (the schedule), Section 5 (Representations and Certifications), additional information required in Section 3, and proof of SAM registration. All offerors must be registered in the System for Award Management (SAM) database at sam.gov prior to proposal submission; failure to register may result in the proposal being deemed non-responsible. A mandatory site visit is scheduled for August 13, 2026, at 10:00 a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors should contact Mr. Reinel Arcia at ArciaRa@state.gov before August 11, 2026, at 12:00 p.m. local time to arrange building entry. Written questions must be submitted by August 17, 2026, at 12:00 p.m. local time to pnmprocreq@state.gov, with all answers posted on SAM.gov. The Contracting Officer is Alex Phannenstiel.
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Other files
| File | Type | Posted |
|---|---|---|
| 26Q0017 - ATTACHMENT A.pdf | ||
| 26Q0017 - Cover Page.pdf | ||
| 26Q0017 - ATTACHMENT TO SF1449.pdf |
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Text version
United States
Department of State Washington, DC 20521
U.S. Embassy Panama City Date: August 5th, 2026
Dear Prospective Quoter:
Subject: Request for Quotations number 19PM0726Q0017
Enclosed is a Request for Quotations (RFQ) for NEC - Chancery Fuel Dispenser Replacement. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by September 3rd, 2026, 03:30p.m. [local time]. No quotations will be accepted after this time.
Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, The schedule
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submit of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
The site visit will be held on August 13th, 2026, at 10:00a.m. at U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama. Prospective offerors/quoters should contact Mr. Reinel Arcia ArciaRa@state.gov before August 11th, 2026, 12:00p.m. [local time] for additional information or to arrange entry to the building.
mailto:pnmprocreq@state.gov https://www.sam.gov/ mailto:ArciaRa@state.gov
United States
Department of State Washington, DC 20521
If there are any questions regarding this solicitation please submit it in writing by COB August 17th, 2026, 12:00p.m. [local time] by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Sincerely, Alex Phannenstiel Contracting Officer
Enclosure: 26Q0017 SF-1449 Cover page
26Q0014 Attachments to SF-1449 mailto:pnmprocreq@state.gov
File details come from the government source that posted it. Updated .