Navajo Area Office Leasing of Postage Machines

The Navajo Area Indian Health Services (NAIHS), Division of Acquisition Management and Contracts, has published a Special Notice regarding the leasing of postage machines for their operations. The agency, part of the Department of Health and Human Services Indian Health Service, intends to negotiate a single-source contract with Pitney Bowes Global Financial Services LLC for postage mailing equipment. The contract would be a firm fixed price agreement under the simplified acquisition threshold authority, allowing for single-source procurement when only one source is reasonably available. The notice falls under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing, with a small business size standard of $40.0 million. The anticipated contract structure includes a base period of one year with four additional option years, potentially extending through September 2030.

The primary purpose of this Special Notice is to inform potential contractors of the government's intent to sole-source this requirement while providing an opportunity for other capable vendors to demonstrate their qualifications. Interested contractors must submit capability statements, price lists, and catalogs via email to Purchasing Agent Bertina Jones at bertina.jones@ihs.gov by September 2, 2025, at 8:00 am MDT. Any sources that believe they can fulfill the government's requirements for postage mailing equipment capable of handling outgoing and incoming mail coordination with the local USPS are encouraged to respond. The notice explicitly states that it is not a request for quotations and no formal solicitation will be issued in conjunction with this notice. The equipment must be capable of providing comprehensive mail processing services for the Navajo Area Office's operational needs.