NATO Business Opportunity: Provision of Occupational Health & Safety Services for NCIA
Closed Special Notice Posted
- Solicitation number
- CO-424364-OHS
- Agency
-
Bureau of Industry and Security
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Place of performance
- Belgium
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The NATO Communications and Information Agency (NCIA) announced a solicitation for Occupational Health & Safety services with a response deadline of July 10, 2026; only U.S. prime contractors meeting five eligibility criteria may bid, including facility-based participation in NATO Competitive Procurement and a Department of Commerce Declaration of Eligibility. NCIA requires support to establish regulatory compliance and manage OHS risks across 28 NATO locations spanning multiple host nations with varying regulatory frameworks. The requirement comprises three phases: baseline risk assessment and regulatory overview aligned to ISO 45001 methodology; design and implementation of an updated OHS Management System including policies, procedures, and compliance tools; and ongoing operational support encompassing incident investigation, corrective action tracking, and digital dashboards. Contractors must meet performance metrics including 24-hour incident reporting, 95 percent audit completion, 30-day corrective action closure, and 98 percent data accuracy. Eligible U.S. firms must maintain an active U.S. facility, hold a Facility Security Clearance at SECRET level or higher, be approved for NCP participation on a facility-by-facility basis, obtain a DOE from the Department of Commerce, and register with NCIA's Neo eProcurement system. NCP application requires a capability statement documenting completed prime contracts and independently reviewed financial documents. Solicitation reference CO-424364-OHS should accompany all correspondence.
Notice text
2 versions
Update #2 · Latest ·
The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Occupational Health & Safety (OHS) services. NCIA is required to ensure compliance with applicable OHS regulations across all locations and to maintain effective control of OHS risks within its operations. NCIA operates across multiple host nations with differing regulatory frameworks and varying levels of risk visibility. NCIA requires external support to establish regulatory clarity, develop a baseline understanding of risks across its footprint, and provide ongoing operational OHS support.
To bid on this project, potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement
The reference for the solicitation is CO-424364-OHS and all correspondence concerning the solicitation should include this reference.
DESCRIPTION OF REQUIREMENT
Please see attached.
BECOMING ELIGIBLE TO BID
NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis.
The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:
https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato
DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:
- the title and/or solicitation number of the project
- the name/phone/email of the company employee who should receive the bid documents
After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project. DOC will transmit the DOE to the NATO contracting agency.
IMPORTANT DATES:
Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 10 July 2026
NCIA distributes the IFB (planned): 15 July 2026
Bid closing (anticipated): 21 September 2026
Contract Award (estimated): 01 January 2027
Update #1 ·
The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Occupational Health & Safety (OHS) services. NCIA is required to ensure compliance with applicable OHS regulations across all locations and to maintain effective control of OHS risks within its operations. NCIA operates across multiple host nations with differing regulatory frameworks and varying levels of risk visibility. NCIA requires external support to establish regulatory clarity, develop a baseline understanding of risks across its footprint, and provide ongoing operational OHS support.
To bid on this project, potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement
The reference for the solicitation is CO-424364-OHS and all correspondence concerning the IFB should include this reference.
DESCRIPTION OF REQUIREMENT
Please see attached.
BECOMING ELIGIBLE TO BID
NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. U.S. firms are approved for NCP on a facility-by-facility basis.
The U.S. NCP application is a one-time application. The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.
The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:
https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato
DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:
- the title and/or solicitation number of the project
- the name/phone/email of the company employee who should receive the bid documents
After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project. DOC will transmit the DOE to the NATO contracting agency.
IMPORTANT DATES:
Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 08 July 2026
NCIA distributes the IFB (planned): Q3 2026
Bid closing (anticipated): Q4 2026
Contract Award (estimated): Q1 2027
Files
| File | Type | Posted |
|---|---|---|
| Description of Requirement (complete).pdf |
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