N041--460-26-010|Lab and NFS Walk-in Refrigerator Refurbishment
Closed Solicitation Posted
- Solicitation number
- 36C24426B0019
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 4 seeks professional construction services to refurbish refrigeration systems at the Wilmington, Delaware VA Medical Center, with proposals due July 24, 2026. This is a 100% Total Service Disabled Veteran Owned Small Business set-aside, restricting competition to SDVOSB firms.
Place of performance is the Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, Delaware 19805. Work encompasses demolition and replacement of refrigeration system components—condensing units, evaporators, line sets, electrical controls (thermostats, defrost controls, fan controls, safety switches, and associated wiring), and door seals—across four walk-in refrigerators and three freezers in the Kitchen/Canteen area, plus one walk-in refrigerator in the Lab. The contractor must also replace damaged flooring in walk-in units 1328, 1328A, 1330, 1330A, 1314, and 1314A and integrate new controls with the building automation system through Modern Controls, the designated Building System Integrator. Walk-in insulated panels are excluded from replacement. A crane may be required for condensing unit removal and installation. All work must be performed during off-hours (7:00 PM to 5:30 AM, weekends if necessary) to minimize facility disruption.
NAICS code is 236220, Commercial and Institutional Building Construction; PSC is N041. The contract type is Firm Fixed Price with FOB Destination. Project magnitude is estimated between $500,000 and $1,000,000. Proposals must include a bid guarantee of at least 20 percent of bid price, and a signed copy of form 852.219-75 (Limitations on Subcontracting Certificate). Award will be made to the lowest responsive, responsible bidder. A mandatory site visit occurred July 1, 2026; no additional site visits or drawings are available.
Notice text
4 versions
Update #4 · Latest ·
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RFI Questions
Can we schedule a site visit?
VA Answer: No additional site visits will be provided.
Are drawings/diagrams available?
VA Answer: there are no drawings or diagrams available.
Update #2 ·
RFI Answers
Who is the BMS Contractor?
VA Answer: "there is no current BMS contractor. However, Modern Controls is our Building System Integrator"
Site Visit information
Address: Wilmington VA Medical Center
1601 Kirkwood Hwy, Wilmington, DE 19805
Contractors shall meet at the main entrance.
Update #1 ·
Wilmington, DE VA Medical Center
Wilmington, DE 19805
CONSTRUCTION SCOPE OF WORK
For
LAB and NFS Walk-in Refrigerator Refurbishment
Project No. 460-26-010
-- Services --
PROVIDE:
Professional construction services to replace refrigeration system components to ensure reliability, compliance, and operational continuity for the Kitchen, Canteen, and Lab walk-in cold storage units at the Wilmington, Delaware VA Medical Center.
-- Project Scope --
GENERAL:
The Wilmington, Delaware VA Medical Center operates 4 walk-in refrigerators and 3 freezers in the Kitchen/Canteen, and 1 walk-in refrigerator in the Lab walk-in cold storage units. Systems are showing age-related performance and reliability concerns necessitating assessment and replacement of all system components excluding the walk-in insulated panels.
SPECIFICS:
The contractor will furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated above.
Demolition and replacement of the existing fridge/freezer components shall be included with the exception of the walk-in insulated panels.
Removal of current condensing units, evaporators, and line sets. This is not an all-encompassed list. (A crane may be needed for the removal and installation of the condensing units).
Installation should include but not limited to new condensing units, evaporators, and line sets for each individual walk-in system.
Installation of all necessary electrical controls, including thermostats, defrost controls, fan controls, safety switches, and associated wiring required for the proper operation of each independent refrigeration system. This is not an all-encompassed list.
Installation of new door seals on all walk-ins.
Contractor shall replace damaged flooring in walk-ins 1328, 1328A, 1330, 1330A, 1314, and 1314A.
Contractor shall integrate the new walk-in controls with our building automation systems to be monitored on the front-end system.
Contractor shall remove/add additional condenser pads as required.
Contractor shall perform all work during the hours of 7:00 pm 5:30 am. Weekends if necessary.
If phasing is required, all work shall be coordinated to minimize disruption to daily functions of the VA campus. Construction activity shall involve all disciplines listed above.
All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.
The general contractor shall implement the requirements of the VA Infection Control Risk Assessment (ICRA) team, including the establishment and maintenance of a dust control program. Prior to the start of work, the general contractor must prepare a plan detailing project-specific dust protection measure, including periodic status reports, and submit to the COR and Facility ICRA team for review.
Submission of a bid is a representation that the bidder has thoroughly investigated general and local site conditions and is satisfied as to the conditions to be encountered, while accomplishing work at the site.
-- Environmental/Occupational Safety and Health (EOSH) --
EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements.
Regulatory Compliance EOSH requirements for work performed at the above location can be found in:
Volume 29 of the Code of Federal Regulations, Part 1910 Occupational Safety for General Industry
Volume 29 of the Code of Federal Regulations, Part 1926 Occupational Safety for The Construction Industry
Volume 40 of the Code of Federal Regulations Protection of The Environment
Volume 49 of the Code of Federal Regulations, Part 397 Transportation of Hazardous Materials
Title 7 of the Delaware Code Conservation
Title 16 of the Delaware Code Health and Safety
Files
| File | Type | Posted |
|---|---|---|
| 36C24426B0019 0003.docx | DOCX document | |
| 36C24426B0019 0002.docx | DOCX document | |
| Site Visit 2_460-26-010_Lab and NFS Walk-In Refrigerator Refurbishment.pdf | ||
| 36C24426B0019 0001.docx | DOCX document | |
| Sign In Sheet_460-26-010_Lab and NFS Walk-In Refrigerator Refurbishment.pdf | ||
| 36C24426B0019_1.docx | DOCX document | |
| S02 Projects Specs.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| N041--460-26-010|Lab and NFS Walk-in Refrigerator Refurbishment | Pre-Solicitation |
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