Museum Collection Management System

The Department of the Interior Departmental Offices Interior Business Center has issued a Special Notice for a Museum Collection Management System (MCMS) sole-source solicitation to Gallery Systems. The notice is for a comprehensive contract to provide continued support and maintenance of the existing MCMS application, which utilizes Gallery Systems' proprietary TMS Collections SaaS product. The solicitation is being conducted under a Justification for Other Than Full and Open Competition (JOFOC) using FAR 6.302-1, citing that Gallery Systems is the only vendor with a FedRAMP-authorized system meeting the agency's specific requirements. The contract will cover a 12-month base period starting April 1, 2025, with four additional 12-month option periods potentially extending through March 31, 2030. The total estimated contract value is $4,157,254.67.

The primary objective of this Special Notice is to secure continued operations and maintenance support for the Department of the Interior's Museum Collection Management System. Contractors should note the key deadline of February 27, 2025, at 2:00 PM ET for submitting quotes, with preliminary questions due by February 20, 2025. The solicitation is unrestricted and will be awarded based on best value to the government, with technical approach weighted more heavily than price. Required services include maintaining FedRAMP authorization, migrating legacy data, providing cloud hosting, implementing single sign-on functionality, and delivering technical support and training. The system involves approximately 200 units, 750 SQL database backup files, and 350GB of data. Market research has confirmed that no viable alternatives exist, as implementing a different system would cost a minimum of $7 million to replicate the current configuration and obtain FedRAMP certification.