Motorola APX 8500 Radios and Installation

The Department of Veterans Affairs, Veterans Integrated Service Network 23, is soliciting proposals for the procurement of four Motorola APX 8500 multiband mobile radios with associated equipment and installation services for the Black Hills VA Health Care System. The solicitation requires vendors to supply radios configured with dual E5 control heads, all-band mobile antennas, software licenses covering SmartZone, P25 Trunking, TDMA Operation, Multikey Operation, and AES Encryption functionality, as well as manufacturer-certified installation labor. Key contract requirements include providing one year of Motorola Astro Technical Assistance with 24/7/365 technical support, a three-year standard warranty covering defects in material and workmanship, and assumption of all transportation and installation costs. Vendors must submit complete proposals including a signed SF 1449, completed price/cost schedule for all 21 line items, FAR 52.212-3 representations and certifications, and proof of OEM authorization or authorized distributor status via email to theresa.thunder@va.gov. The proposal due date is March 13, 2026 at 5:00 PM CDT, with a Solicitation Amendment (Amendment 0001) effective March 9, 2026 addressing vendor questions and revising the Statement of Work.

This is a Total Small Business set-aside procurement with no current incumbent identified in the solicitation documents. The contract period runs from March 24, 2026 through March 23, 2027, with equipment delivery scheduled between April 30, 2026 and June 30, 2026 to Fort Meade VAMC Building 89 Warehouse at 113 Comanche Road, Fort Meade, South Dakota. Installation must occur during normal business hours (0800-1530, Monday-Friday, excluding federal holidays) with a certified vendor representative on-site throughout the process. The specific budget or award value is not disclosed in the solicitation documents. Coordination for delivery and installation must be made with the VA Logistics Warehouse at 605-345-2511 extension 17023, and all contractors must complete VA Privacy Training (TMS 20939) prior to performance under the contract.