S06 Solicitation Amendment for Motorola Radios BH 36C26326Q0388 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

03-09-2026

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2101 NORTH ELM STREET (04-S)

FARGO ND 58102

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2101 NORTH ELM STREET (04-S)

FARGO ND 58102

To all Offerors/Bidders

36C26326Q0388

X

The purpose of this amendment is to:

1. Respond to vendor questions.

2. Edit Line Item 19 of the Price/Cost Schedule.

3. Edit the Statement of Work.

Joseph Bloomer Contracting Officer

VA-VHA-RPOC-2025-0046

CONTINUATION PAGE

1. Respond to vendor questions. Vendor Questions in Bold/VA Responses to Vendor Questions in Red.

a. For the installation part, can you clarify the exact scope or if we need to provide pricing for the labor separately based on the provided line items 19, 20, and 21?

Line item 19 Device Installation: This is the line where you will provide the pricing for labor. See section Installation in the Statement of Work for scope on installation.

Line item 20 Device Miscellaneous Device Parts/Equipment: These are miscellaneous parts that are associated with installation.

Line item 21 Astro Technical Assistance: Motorola Solutions offers Astro Technical Assistance for 1 year. See section Statement of Work for details

b. Also, for the software licenses, is this perpetual or subscription based?

The software licenses are perpetual based.

2. Edit Line Item 19 of the Price/Cost Schedule. See highlighted area in yellow below.

ITEM INFORMATION

APX8500 ALL BAND MP MOBILE

Contract Period: Base POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing PRODUCT/SERVICE CODE: 5820 - Radio and Television Communication Equipment, Except Airborne

MANUFACTURER PART NUMBER (MPN): M37TSS9PW1CN

ADD: ALL BAND MOBILE ANTENNA (7/8/V/U)

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA01513

ADD: REMOTE MOUNT CABLE 17 FT APX

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G628

SOFTWARE LICENSE ENH: SMARTZONE

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G51

ADD: APXM DUAL E5 CH

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA00092AU

ADD: NO BLUETOOTH/WIFI/GPS ANTENNA NEEDED

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA01606AA

ADD: AUXILIARY SPKR 7.5 WATT APX

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): B18

ADD: AES ENCRYPTION AND ADP

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G843

ADD: APX CONTROL HEAD SOFTWARE.

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G444

ADD: REMOTE MOUNT E5 MP

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G67EH

DEL: NO J600 ADAPTER CABLE NEEDED

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA01517

SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI OP APX

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G806

ADD: APX E5 CONTROL HEAD

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA01670

ADD: STD PALM MICROPHONE APX

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): W22

SOFTWARE LICENSE ENH: P25 TRUNKING SOFTWARE APX

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G361

ADD: TDMA OPERATION

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): GA00580

ENH: 3 YEAR ESSENTIAL SVC

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): G78

SOFTWARE LICENSE ENH: MULTIKEY OPERATION

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): W969

LABOR FOR DEVICE INSTALLATION

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): LSV00Q00203A

DEVICE MISCELLANEOUS DEVICE PARTS/EQUIPMENT

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): LSV00Q01073A

ASTRO TECHNICAL ASSISTANCE

POP Begin: 03-24-2026 POP End: 03-23-2027 PRINCIPAL NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

MANUFACTURER PART NUMBER (MPN): LSV01Q00387A

3. Edit the Statement of Work. See highlighted areas in yellow below.

Motorola APX 8500 Radios (Multiband, Multikey, LTE) Introduction:

The Black Hills VA Health Care System (BHVAHCS) has a requirement to purchase with an authorized vendor to supply and deliver Motorola APX8500 mobile multi-band radios, including installation, software, and programming for the Forte Mead Medical Center ambulances. This requirement is a brand name only procurement.

Table 1 – Package Items Summary

5.

ADD: APX E5 CONTROL HEAD.

ADD: TDMA OPERATION.

General Conditions:

The address of the Fort Meade VAMC is listed below.

Fort Meade VA Health Care System Bldg 89 Warehouse 113 Comanche Road Fort Meade, SD 57741 Delivery Schedule:

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Bldg. 89 Delivery and Bldg. 50 will maintain until installation

*Subject to change 30 June 2026

*Subject to change

Schedule and Order Management:

The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

The awardee actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics Warehouse at 605-345-2511 extension 17023 for Fort Meade to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Delivery and Installation:

Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contract onsite.

Use of Warehouse:

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA POC any required coordination requirements.

Clean Up and Disposal:

There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Installation: Manufacturer Certified Installation Required The vendor is required to manage and coordinate installation at the VABHHCS with the COR of this contract.

Installation and assembly shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. This shall include the installation of radios in four ambulances. One radio per ambulance in the driver/passenger console, one control head in the driver’s area, one control head in the patient/medic compartment, and an antenna mounted on roof of the patient/medic compartment. This includes labor and miscellaneous routing/connecting supplies such as zip ties and cable ties. Removal of old antennas, cables, and radios.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and COR for this contract. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Standard Warranty:

The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their proposals.

The warranty period set forth therein shall be for three years following the date of installation at the VABHHCS.

The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.

The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefore); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

Use of Premises:

If during the performance of this contract, work will be carried out on VABHHCS premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VABHHCS operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g., hard hats, safety vests).

Function/Performance/Specification- Brand Name:

Item Name: Motorola APX 8500 Multiband, Multikey Item Description:

· (4) APX 8500 Radios

· (4) Dual E5 Control heads (driver and medic station)

· (8) Standard APX Handmics

· (4) Multiband antennas with cabling

· (4) TDMA Software

· (4) Software

· Miscellaneous adapters installed in each ambulance

· 1 Year service for Astro Technical Assistance Characteristics: The radios must communicate on Very-High Frequency (VHF), Ultra-High Frequency (UHF) 1 & 2, 700/800-Megahertz, LTE SmartConnect communication via FirstNet through the South Dakota Radio, Multikey Advanced Encryption Standard (AES) 256, and Advanced Digital Privacy (ADP) Service:

· The radios will require installation and programming

· Astro Technical Assistance: Motorola Solutions offers comprehensive technical assistance service for ASTRO 25 systems. This will be a one-year service from the start day of installation of the radios. This service will cover 24x7x365 telephone support and expert troubleshooting.

Training and Security Requirements Contractor Training: All contractors on-site shall complete required training. Each contractor is required to print, review, and sign the attached TMS 20939 document. Contract owner/supervisor must send signed TMS 20939 documents to the contract COR prior to work starting. See section D.1 for attachment.

Security: Installation may occur on VA campus or may occur at vendors shop depending on weather and bay availability. The contractors performing work shall obtain a visitor pass before performing services. The visitor pass shall be visible at all times while on BHVAHCS premises. The contractors performing work will be escorted while onsite if installation is at the BHVAHCS premises.

(END)