Mortuary Services
Closed Pre-Solicitation Posted
- Solicitation number
- PANMCC26P0000035671
- Agency
-
MICC Fort Sam Houston
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 812210 Funeral Homes and Funeral Services
- Place of performance
- Fort Knox, Kentucky, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Sam Houston is seeking to procure comprehensive mortuary services and support for deceased U.S. Army Soldiers and eligible Department of the Army civilians across CONUS and OCONUS locations. The required services include embalming, casketing, transportation, disinterment, interment of remains, and facility operations. The contractor must maintain 24/7/365 operations including federal holidays, with embalming to commence within 36 hours of remains receipt. Key personnel qualifications require a Program Manager with a minimum of five years' mortuary management experience and dual licensing as a funeral director/embalmer in good standing, plus an Alternate Program Manager with minimum two years of dual-licensed experience. All contractor personnel must meet local, state, and federal mortuary licensing requirements and pass background checks for installation access. Performance standards include no more than two instances of untimely performance per month for embalming and preparation, no more than two transportation errors monthly, and at least 80 percent accuracy for permits, certificates, and administrative documents. The Pre-solicitation Notice was posted on March 4, 2026, with a March 12, 2026 due date for responses to this Sources Sought Notice.
This procurement is designated as a Total Small Business set-aside, contingent upon receiving responses from two or more qualified small businesses demonstrating the capability to support the set-aside. The notice encourages participation from all small business socioeconomic categories including 8(a) Business Development Program concerns, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses, and Historically Underutilized Business Zone firms. The estimated contract value is $12.5 million, with anticipated annual workload of approximately 300-350 mortuary services, 400-450 caskets, 150-180 urns, and 300-350 air trays per fiscal year. This is a Sources Sought Notice only and does not constitute a formal solicitation; the government is not currently accepting quotes, bids, or proposals. If a formal solicitation is issued, it will be posted on the Government-wide Point of Entry, and potential offerors are responsible for monitoring that venue for future announcements.
Notice text
2 versions
Update #2 · Latest ·
This is a Sources Sought Notice ONLY. The U.S. Government desires to procure mortuary services and support, to include but not limited to embalming, casketing, transportation, and disinterment/interment of remains, on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this sources sought notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code(s) is/are: 812210 Funeral Homes and Funeral Services. $12.5M
Attached is the draft Performance Work Statement (PWS) for details.
Responses to this Sources Sought Notice shall be e-mailed to the Contract Specialist, Amber Goetz, at Amber.m.goetz.civ@army.mil and the Contracting Officer, Samuel M. Henderson, at Samuel.m.henderson1.civ@army.mil, no later than 12 March 2026 at 10:00a.m. ET (Fort Knox local time).
Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of the dollar value of the award.
Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting when utilizing subcontractors. The penalty for non-compliance is the greater of (A) $500K or (B) the dollar amount expended, in excess of permitted levels.
See FAR 52.219-14 - Limitations on Subcontracting for Small Business.
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.
3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. The information must clearly explain how your firm can satisfy the requirement as outlined in the PWS. General statements of interest will not be used as a capability determination.
4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.
5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.
6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion
UPDATED 11 March 2026:
An interested party asked the following question and the KO wanted to address it here so everyone knew the answer:
Question:
Is this just for the Kentucky area or for the whole United States?
Answer:
This contract will be awarded to include CONUS and OCONUS support.
This Sources Sought still closes on 12 March 2026 at 10:00 a.m.
Update #1 ·
This is a Sources Sought Notice ONLY. The U.S. Government desires to procure mortuary services and support, to include but not limited to embalming, casketing, transportation, and disinterment/interment of remains, on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this sources sought notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry. It is the responsibility of potential offerors to monitor the Government-wide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code(s) is/are: 812210 Funeral Homes and Funeral Services. $12.5M
Attached is the draft Performance Work Statement (PWS) for details.
Responses to this Sources Sought Notice shall be e-mailed to the Contract Specialist, Amber Goetz, at Amber.m.goetz.civ@army.mil and the Contracting Officer, Samuel M. Henderson, at Samuel.m.henderson1.civ@army.mil, no later than 12 March 2026 at 10:00a.m. ET (Fort Knox local time).
Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of the dollar value of the award.
Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting when utilizing subcontractors. The penalty for non-compliance is the greater of (A) $500K or (B) the dollar amount expended, in excess of permitted levels.
See FAR 52.219-14 - Limitations on Subcontracting for Small Business.
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.
3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. The information must clearly explain how your firm can satisfy the requirement as outlined in the PWS. General statements of interest will not be used as a capability determination.
4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.
5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.
6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion
Files
| File | Type | Posted |
|---|---|---|
| IA02 PWS DRAFT - Mortuary Services Re-compete.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Little Rock AFB Mortuary Services | Air Mobility Command | Total Small Business | |
| ANC SE Expansion Moving Services | MICC Fort Sam Houston | Total Small Business | |
| Human Cadaver - Based Medical Training and Program Support Services for the 44th Medical Brigade stationed at Fort Bragg Army Base, North Carolina. | Medical Command | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity