Mortuary Services for the NIH Clinical Center (CC)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 26-003783a
- Agency
-
Office of Logisitics and Acquisition Operations
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 812210 Funeral Homes and Funeral Services
- Place of performance
- Maryland 20892, United States
- Points of contact
-
- Shasheshe Goolsby shasheshe.goolsby@nih.gov (301) 827-4879
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health Clinical Center, operating under the Department of Health and Human Services, is soliciting comprehensive mortuary services for deceased research participants from diverse religious and cultural backgrounds. Services required include body removal and preparation, embalming, cremation, funeral services, burial, and domestic and international shipment of remains. Contractor qualifications mandate state, local, and international licensing; facility location within 25 miles of the NIH Clinical Center in Bethesda, Maryland; 24-hour operational capability; and maintenance of a TSA-compliant Certified Cargo Screening Facility for international shipments. Key requirements include body pickup within 8 hours of request, body preparation completion within 2 calendar days, and adherence to strict shipment timelines ranging from 4 to 48 hours depending on destination. The evaluation will assess contractor compliance with performance standards, pricing competitiveness, and ability to accommodate cultural and religious practices. The solicitation deadline for proposals is March 30, 2026, with this combined synopsis/solicitation serving as the only formal request for proposals.
This procurement involves no set-aside designations and is structured as an Indefinite Delivery-Indefinite Quantity (IDIQ) contract with unit pricing for approximately 77 line items covering body preparation, cremation, caskets, transportation, and related services. The government anticipates approximately 35 or more cases annually, including 30 or more out-of-state or international cases and 10 or more cremation cases, though volume is not guaranteed. The contract period runs from April 1, 2026 through March 31, 2027 as the base year, with three optional one-year renewal periods extending through March 31, 2030. Contractors must submit fixed unit prices for most services, while costs such as burial plots, airfare, embassy fees, permits, and death certificates are reimbursable based on actual expenses. Performance will take place at the NIH Clinical Center located at 10 Center Drive, Bethesda, Maryland 20892, with contractor invoicing and payment processing conducted through the Department of Treasury's Invoice Processing Platform within standard 30-day payment terms.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6 and applicable FAR Parts 13/15. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Description / Requirement
The NIH Clinical Center requires a contractor to provide comprehensive mortuary services for both indigent and non-indigent research participants. Services include removal, preparation, funeral services, cremation, burial, and domestic/international shipment of remains. Services must accommodate diverse religious and cultural practices.
Estimated Volume (Not Guaranteed)
- Approximately 35+ cases annually
- Approximately 30+ out-of-state/international cases annually
- Approximately 10+ cremation cases annually
**See attached statement of work for additional details**
Place of Performance
National Institutes of Health
Clinical Center
10 Center Drive
Bethesda, MD 20892
**Contractor facility must be within a 25-mile radius.**
Anticipated Period of Performance
April 1, 2026-March 31, 2027
Base Contract Year Period
April 1, 2027-March 31, 2028
Option Year One Period
April 1, 2028-March 31, 2029
Option Year Two Period
April 1, 2029-March 31, 2030
Option Year Three Period
CONTRACT CLAUSES
The following FAR clauses and provisions are incorporated by reference:
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services
52.212-2 Evaluation—Commercial Products and Commercial Services
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders
52.246-4 Inspection of Services—Fixed-Price
52.242-15 Stop-Work Order
52.247-34 F.O.B. Destination
52.247-63 Preference for U.S.-Flag Air Carriers
52.224-1 Privacy Act Notification
52.224-2 Privacy Act
52.222-41 Service Contract Labor Standards
52.222-42 Statement of Equivalent Rates for Federal Hires
52.222-50 Combating Trafficking in Persons
52.232-33 Payment by Electronic Funds Transfer—System for Award Management
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.204-13 System for Award Management Maintenance
52.204-18 Commercial and Government Entity Code Maintenance
52.217-9 Option to Extend the Term of the Contract
Key Performance Requirements
- 24/7/365 availability
- Pickup within 8 hours of notification
- Preparation within 2 calendar days
- Shipment within 3 business days
- Compliance with TSA, USPS, and Privacy Act requirements
- Cultural and religious accommodation capability
Contract Type
Firm-Fixed-Price (FFP)
Evaluation Factors
1. Technical Capability
2. Past Performance
3. Price
Submission Requirements
Technical Proposal, Past Performance, and Price Proposal required.
Point of Contact
Shasheshe Goolsby
shasheshe.goolsby@nih.gov
Attachments
Attachment A Statement of Work
Attachment B FAR 52.212-5
Attachment C NIH Invoicing Instructions
Attachment D Bidding Sheet
Files
| File | Type | Posted |
|---|---|---|
| Attachment D Bidding Sheet.xlsx | XLSX spreadsheet | |
| Attachment C NIH Invoicing Instructions.pdf | ||
| Attachment A Statement of Work.pdf | ||
| Attachment B FAR 52.212-5.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Mortuary Services | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| G001--BPA - Simple Burial and Cremation Services Eagle Point National Cemetery, Eagle Point, OR White City VAMC | Veterans Integrated Service Network 20 | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity