Mobile medical documentation carts

The Indian Health Service (IHS), Phoenix Area Office is seeking qualified vendors to supply mobile medical documentation carts for Phoenix Indian Medical Center. This Sources Sought notice is being issued to identify potential contractors capable of providing specialized medical equipment that meets specific technical and warranty requirements. All equipment must be new only—no remanufactured or gray market items are acceptable—and vendors must be OEM-authorized dealers, distributors, or resellers with manufacturer authorization letters. Prospective contractors must include socio-economic status information per SBA size standards in their responses and submit documentation demonstrating their authorization to sell the specified equipment. The deadline for responses is 5:00 PM EST on January 26, 2026, with submissions directed to Phil Wendzillo at phillip.wendzillo@ihs.gov. While this notice does not specify evaluation criteria for a formal solicitation, it establishes the foundational requirements that will be used to assess vendor capability and qualifications for subsequent procurement actions.

This procurement opportunity is set aside exclusively for Indian Small Business Economic Enterprises (ISBEE) under the Buy Indian Act Final Rule, limiting competition to Native-owned small businesses. The solicitation specifies a substantial quantity of equipment requirements, including 53 CAPSA M38E chassis units with power and lift functionality, 55 units each of various components such as HTADJ tilt-swivel mounts, keyboards, task lights, and directional casters, along with 2 CAPSA RX non-locking modules, 2 non-locking drawer kits, and 2 additional CAPSA M38E chassis units with power, lift, and storage capabilities. Warranty requirements are comprehensive, mandating 4-5 year parts and labor coverage for the medical documentation carts and 5-year battery warranties for CAPSA battery units (LI 655WH). Delivery is required to Phoenix Indian Medical Center at 4212 N. 16th Street, Building 9, Phoenix, Arizona 85016, with payment processing through the Department of Treasury Invoice Processing Platform (IPP). No award value or budget range is disclosed in this Sources Sought notice, which serves as a preliminary opportunity to gauge vendor interest and capability prior to formal solicitation.