Mobile dental services

The United States Property and Fiscal Office for New York (USPFO-NY) proposes to procure Dental Screening Services and associated panographic dental radiographs for Soldiers participating in an annual readiness event conducted at Rochester, NY on 5-7 December 2008. The contractor is required to provide all material (except that identified in the in the Statement of Work (SOW) as Government Furnished) labor, supervision and means required to perform the following:



1. 275 Each - Clinical evaluation of the oral cavity by a licensed dentist employing visual clinical exam supported by bitewing dental radiographs. Panographic dental radiographs must represent the Soldiers current dental condition. Panographs are to be taken if there is no panograph in the record, if an existing panograph is greater than 10 years old, or if the Soldier has had major dental work since last panograph. Also the dentist may order a panograph if deemed clinically necessary to complete a proper dental exam. Radiographs will be taken by dental technicians. Existing adequate panographs that are analog images will be scanned electronically and uploaded into DENCLASS by the contractor.

2. Each exams will be entered into the DENCLASS reporting system within 24 hours of examination by ASM Research (ASMR) trained personnel, annotated on the Standard Form (SF) 603 (Health Record Dental) and on the SF 5570 (Health Questionnaire for Dental Treatment) of the Soldiers dental record.

3. Personnel performing the dental screening examination have a moral and ethical obligation to inform the Soldier if they observe or are apprised of any sign or symptom for which the Soldier should obtain further evaluation or care.

4. A dental screening examination identifies deficiencies but does NOT include the dental treatment required to correct those deficiencies.

*All quantities are estimated.



CONTRACTOR FURNISHED ITEMS:

Contractor shall possess an owned fleet of mobile operatories containing a minimum of three (3) vehicles to accommodate multiple events at the same time. Must be ADA compliant with wheel chair access and an onboard wheel chair lift.



The Mobile Dental Practices must: (1) provide x-ray areas with lead-lined walls and leaded glass for any patient observation points, for x-ray radiation protection, (2) perform digital bite-wing and panographic x-rays, as needed, for exam completeness and to provide digital x-rays for DENCLASS files, (3) have available emergency medical resources consistent with OSHA standards, such as eye-wash station, distilled water tanks, (4) have separate and walled dental operatories to provide confidentiality for patients (5) provide temperature controlled rooms consistent with OSHA standard, (6) have sterilization equipment in separate sterilization area, biohazard waste receptacles, fully functional standard dental chairs, a designated reception area with fully functional office technology including a LAN with redundant computer systems with printing/copying capabilities, and a ventilation system on-board to minimize air-born pathogens.



Government Facilities are not available.

GOVERNMENT-FURNISHED PROPERTY Operating Space compliant for Mobile Dental Practices



Hours of operation are 5 December, 2008 13:30 to 20:30 hours, 6 December, 2008 0700 to 1800 hours, 7 December, 2008 0700 to 1200 hours. Staffing must be adequate to complete a minimum of 20 PHA provider interviews an hour. Contractor equipment set up must be complete one (1) day prior to the event.



Place of Performance is New York State Armory, 42 Patriot Way, Rochester, NY 14624.



Questions concerning this procurement must be submitted via e-mail to CPT Elizabeth Condon at elizabeth.condon@us.army.mil. Answers to questions will be posted electronically on the FBO website. Any amendments to the solicitation will be posted to the FBO website. Contractors are directed to check the site often for updates.



The Solicitation Number is W912PQ-09-T-0004; the due date for quotes is 1 December, 2008 at 10:00 EST. The office facsimile number is (518)786-4985.



Central Contractor Registration (CCR) is mandatory for award consideration. Go to www.ccr.gov to register. Federal Acquisition Regulation (FAR) provision 52.204-8 (Annual Representations and Certification is included in the solicitation. Go to www.bpn.gov/orca. to complete this requirement.



The solicitation is unrestricted; all responsible parties may submit a quote which will be considered. The dollar magnitude of this procurement is estimated at between $25,000 and $100,000. The North American Industry Classification System (NAICS) Code for this procurement is 621210. The small business size standard is $5,000,000.