Mini Split systems and misc. parts. No installation.
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 37400PR250000072
- Agency
- Coast Guard Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Ilwaco, Washington 98624, United States
- Points of contact
-
- Patrick Stewart patrick.r.stewart2@uscg.mil (571) 608-9307
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security US Coast Guard has issued a solicitation for the procurement of mini-split HVAC systems and electrical installation materials for USCG Station Cape Disappointment in Ilwaco, Washington. The requirement encompasses comprehensive electrical infrastructure components including PVC conduits, electrical junction boxes, circuit breakers, weatherproof enclosures, wire cables, and various electrical fittings and hardware, alongside HVAC equipment consisting of 25 single-zone 12k BTU heat pump systems, 1 single-zone 24k BTU system, and 1 three-zone heat pump system with associated line sets and mounting accessories. The procurement explicitly requires delivery of systems and parts only, with no installation services included, and is designed to provide supplemental heating during winter months and comfort for station personnel during summer operations. Proposals are due by September 29, 2025, with the solicitation having been posted on September 17, 2025, and questions and answers documents updated through September 25, 2025.
This opportunity is designated as a 100% small business set-aside under the Total Small Business program, restricting competition to qualified small business entities. The solicitation involves substantial quantities of materials, including 500 units of 1/2-inch PVC conduit, 75 packs of male terminal adapters, 30 units each of AC disconnects and circuit breakers, and various weatherproof junction boxes in multiple sizes, indicating a comprehensive electrical infrastructure upgrade or replacement project. No incumbent contractors are identified in the documentation, and specific contract values or budget ranges are not disclosed in the solicitation materials. Performance will take place at USCG Station Cape Disappointment located at 322 Coast Guard Road, Ilwaco, Washington 98624, with all materials to be delivered to this remote Coast Guard facility on the Washington coast.
Notice text
3 versions
Update #3 · Latest ·
Requirement:
Zinc-Plated Steel Fender Washer (1/2 in. x 1-1/2 in., 100-Piece) - 2 packs
Gray Non-Metallic PVC Schedule 40 Conduit (1/2 in. x 10 ft.) - 500 units
Male Terminal Adapter (1/2 in., 15-Pack) - 75 packs
Electrical PVC Conduit Clamp (1/2 in., 25-Pack) - 10 packs
Electrical PVC Offset Conduit Connector (1/2 in.) - 50 units
Conical Wall Anchors Kit with #10 Phillips Screws and Drill Bit - 10 kits
90-Degree Bell-End Elbow (1/2 in.) - 35 units
Non-Fuse Non-Metallic AC Disconnect (60 Amp, 240-Volt) - 30 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1/2 in.) - 35 units
Schedule 40-Standard Center Stop PVC Coupling (1/2 in.) - 30 units
2-Pole Circuit Breaker (20 Amp) - 30 units
Carbide Hammer Drill Bit (1 in. x 10 in. x 12 in.) - 10 units
Weatherproof Electrical Junction Box with Hinged Cover (Large, 5.51 in. L x 7.87 in. W x 11.42 in. H) - 15 units
Weatherproof Electrical Junction Box with Hinged Cover (Medium, 4.72 in. L x 6.3 in. W x 8.66 in. H) - 25 units
Weatherproof Electrical Junction Box with Hinged Cover (Small, 2.95 in. L x 3.54 in. W x 5.91 in. H) - 25 units
Gray Non-Metallic PVC Schedule 40 Conduit (3/4 in. x 10 ft.) - 30 units
90-Degree Bell-End Elbow (3/4 in.) - 10 units
Electrical PVC Standard Coupling (3/4 in.) - 20 units
Carbide Hammer Drill Bit Kit (14-Piece) - 4 kits
LB Conduit Body (3/4 in.) - 10 units
Electrical PVC Conduit Clamp (3/4 in., 20-Pack) - 5 packs
Electrical PVC Offset Conduit Connector (3/4 in.) - 10 units
Type LB PVC Conduit Body (1/2 in.) - 10 units
Gray Stranded AL SER Cable (500 ft., 2-2-2-4) - 1 spool
45° Bell-End Schedule 40-Standard Radius PVC Elbow (3/4 in.) - 10 units
Gray Non-Metallic PVC Schedule 40 Conduit (1 in. x 10 ft.) - 20 units
Black Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Electrical PVC Male Adapter (1 in.) - 6 units
Green Stranded Copper THHN Wire (100 ft., 12 Gauge) - 3 spools
Stainless Steel Threaded Rod (1/2 in. x 3 ft.) - 30 units
Schedule 40-Standard Center Stop PVC Coupling (1 in.) - 10 units
90-Degree Bell-End Elbow (1 in.) - 5 units
2-Hole PVC Clamp / Strap (1 in., 5-Pack) - 10 packs
Stainless Steel Threaded Rod (3/8 in. x 3 ft.) - 10 units
Type LB PVC Conduit Body (1 in.) - 10 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1 in.) - 10 units
Red Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Ductless Mini Split Heat Pump System - Single-Zone (12k BTU) - 25 units
Ductless Mini Split Heat Pump System - Single-Zone (24k BTU) - 1 unit
Ductless Mini Split Heat Pump System - 3-Zone (24k BTU Outdoor, 6 + 6 + 12 Indoor) - 1 unit
Insulated Mini Split Line Set (1/4" x 3/8", 25' Length) - 25 units
Insulated Mini Split Line Set (1/4" x 1/2", 50' Length) - 3 units
Telescopic Wall Sleeve (2-1/2" ID, 2-7/8" OD) - 50 units
Condenser Mounting Pad (16x36x3) - 25 units
Condenser Mounting Pad (24x48x3) - 2 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 25' Length) - 25 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 50' Length) - 5 units
Electrical Whip (1/2 Inch X 6' Non-Metallic) - 30 units
Mini Split Drain Tubing (50' Length, 5/8" ID PVC Braided) - 15 units
Delivered to:
USCG STA Cape Disappointment, 322 Coast Guard Road, Ilwaco, WA. 98624
Questions:
All questions regarding this solicitation shall be submitted in writing to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after 09/26/25, 12 pm, PST.
Quote submission:
All quotes shall be required to be on SF1449 with a breakdown of all costs including shipping. All qoutes shall be submitted to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. Date of offers due on 09/29/25 at 6 am (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.
Award:
It is the government’s intent to award to the one responsible quote which proposes a price that is fair and reasonable and provides the lowest priced, technically acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be technically acceptable, the contracting officer will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award. Under FAR 4.1103, a prospective contractor shall be registered in System Award Management (SAM) prior to the award. Failure for a contractor to be registered in SAM shall result in the Contracting Officer proceeding with the next successfully registered offeror. Website: www.sam.gov
Update #2 ·
Requirement:
Zinc-Plated Steel Fender Washer (1/2 in. x 1-1/2 in., 100-Piece) - 2 packs
Gray Non-Metallic PVC Schedule 40 Conduit (1/2 in. x 10 ft.) - 500 units
Male Terminal Adapter (1/2 in., 15-Pack) - 75 packs
Electrical PVC Conduit Clamp (1/2 in., 25-Pack) - 10 packs
Electrical PVC Offset Conduit Connector (1/2 in.) - 50 units
Conical Wall Anchors Kit with #10 Phillips Screws and Drill Bit - 10 kits
90-Degree Bell-End Elbow (1/2 in.) - 35 units
Non-Fuse Non-Metallic AC Disconnect (60 Amp, 240-Volt) - 30 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1/2 in.) - 35 units
Schedule 40-Standard Center Stop PVC Coupling (1/2 in.) - 30 units
2-Pole Circuit Breaker (20 Amp) - 30 units
Carbide Hammer Drill Bit (1 in. x 10 in. x 12 in.) - 10 units
Weatherproof Electrical Junction Box with Hinged Cover (Large, 5.51 in. L x 7.87 in. W x 11.42 in. H) - 15 units
Weatherproof Electrical Junction Box with Hinged Cover (Medium, 4.72 in. L x 6.3 in. W x 8.66 in. H) - 25 units
Weatherproof Electrical Junction Box with Hinged Cover (Small, 2.95 in. L x 3.54 in. W x 5.91 in. H) - 25 units
Gray Non-Metallic PVC Schedule 40 Conduit (3/4 in. x 10 ft.) - 30 units
90-Degree Bell-End Elbow (3/4 in.) - 10 units
Electrical PVC Standard Coupling (3/4 in.) - 20 units
Carbide Hammer Drill Bit Kit (14-Piece) - 4 kits
LB Conduit Body (3/4 in.) - 10 units
Electrical PVC Conduit Clamp (3/4 in., 20-Pack) - 5 packs
Electrical PVC Offset Conduit Connector (3/4 in.) - 10 units
Type LB PVC Conduit Body (1/2 in.) - 10 units
Gray Stranded AL SER Cable (500 ft., 2-2-2-4) - 1 spool
45° Bell-End Schedule 40-Standard Radius PVC Elbow (3/4 in.) - 10 units
Gray Non-Metallic PVC Schedule 40 Conduit (1 in. x 10 ft.) - 20 units
Black Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Electrical PVC Male Adapter (1 in.) - 6 units
Green Stranded Copper THHN Wire (100 ft., 12 Gauge) - 3 spools
Stainless Steel Threaded Rod (1/2 in. x 3 ft.) - 30 units
Schedule 40-Standard Center Stop PVC Coupling (1 in.) - 10 units
90-Degree Bell-End Elbow (1 in.) - 5 units
2-Hole PVC Clamp / Strap (1 in., 5-Pack) - 10 packs
Stainless Steel Threaded Rod (3/8 in. x 3 ft.) - 10 units
Type LB PVC Conduit Body (1 in.) - 10 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1 in.) - 10 units
Red Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Ductless Mini Split Heat Pump System - Single-Zone (12k BTU) - 25 units
Ductless Mini Split Heat Pump System - Single-Zone (24k BTU) - 1 unit
Ductless Mini Split Heat Pump System - 3-Zone (24k BTU Outdoor, 6 + 6 + 12 Indoor) - 1 unit
Insulated Mini Split Line Set (1/4" x 3/8", 25' Length) - 25 units
Insulated Mini Split Line Set (1/4" x 1/2", 50' Length) - 3 units
Telescopic Wall Sleeve (2-1/2" ID, 2-7/8" OD) - 50 units
Condenser Mounting Pad (16x36x3) - 25 units
Condenser Mounting Pad (24x48x3) - 2 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 25' Length) - 25 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 50' Length) - 5 units
Electrical Whip (1/2 Inch X 6' Non-Metallic) - 30 units
Mini Split Drain Tubing (50' Length, 5/8" ID PVC Braided) - 15 units
Delivered to:
USCG STA Cape Disappointment, 322 Coast Guard Road, Ilwaco, WA. 98624
Questions:
All questions regarding this solicitation shall be submitted in writing to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after 09/26/25, 12 pm, PST.
Quote submission:
All quotes shall be required to be on SF1449 with a breakdown of all costs including shipping. All qoutes shall be submitted to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. Date of offers due on 09/29/25 at 12pm (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.
Award:
It is the government’s intent to award to the one responsible quote which proposes a price that is fair and reasonable and provides the lowest priced, technically acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be technically acceptable, the contracting officer will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award. Under FAR 4.1103, a prospective contractor shall be registered in System Award Management (SAM) prior to the award. Failure for a contractor to be registered in SAM shall result in the Contracting Officer proceeding with the next successfully registered offeror. Website: www.sam.gov
Update #1 ·
Requirement:
Zinc-Plated Steel Fender Washer (1/2 in. x 1-1/2 in., 100-Piece) - 2 packs
Gray Non-Metallic PVC Schedule 40 Conduit (1/2 in. x 10 ft.) - 500 units
Male Terminal Adapter (1/2 in., 15-Pack) - 75 packs
Electrical PVC Conduit Clamp (1/2 in., 25-Pack) - 10 packs
Electrical PVC Offset Conduit Connector (1/2 in.) - 50 units
Conical Wall Anchors Kit with #10 Phillips Screws and Drill Bit - 10 kits
90-Degree Bell-End Elbow (1/2 in.) - 35 units
Non-Fuse Non-Metallic AC Disconnect (60 Amp, 240-Volt) - 30 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1/2 in.) - 35 units
Schedule 40-Standard Center Stop PVC Coupling (1/2 in.) - 30 units
2-Pole Circuit Breaker (20 Amp) - 30 units
Carbide Hammer Drill Bit (1 in. x 10 in. x 12 in.) - 10 units
Weatherproof Electrical Junction Box with Hinged Cover (Large, 5.51 in. L x 7.87 in. W x 11.42 in. H) - 15 units
Weatherproof Electrical Junction Box with Hinged Cover (Medium, 4.72 in. L x 6.3 in. W x 8.66 in. H) - 25 units
Weatherproof Electrical Junction Box with Hinged Cover (Small, 2.95 in. L x 3.54 in. W x 5.91 in. H) - 25 units
Gray Non-Metallic PVC Schedule 40 Conduit (3/4 in. x 10 ft.) - 30 units
90-Degree Bell-End Elbow (3/4 in.) - 10 units
Electrical PVC Standard Coupling (3/4 in.) - 20 units
Carbide Hammer Drill Bit Kit (14-Piece) - 4 kits
LB Conduit Body (3/4 in.) - 10 units
Electrical PVC Conduit Clamp (3/4 in., 20-Pack) - 5 packs
Electrical PVC Offset Conduit Connector (3/4 in.) - 10 units
Type LB PVC Conduit Body (1/2 in.) - 10 units
Gray Stranded AL SER Cable (500 ft., 2-2-2-4) - 1 spool
45° Bell-End Schedule 40-Standard Radius PVC Elbow (3/4 in.) - 10 units
Gray Non-Metallic PVC Schedule 40 Conduit (1 in. x 10 ft.) - 20 units
Black Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Electrical PVC Male Adapter (1 in.) - 6 units
Green Stranded Copper THHN Wire (100 ft., 12 Gauge) - 3 spools
Stainless Steel Threaded Rod (1/2 in. x 3 ft.) - 30 units
Schedule 40-Standard Center Stop PVC Coupling (1 in.) - 10 units
90-Degree Bell-End Elbow (1 in.) - 5 units
2-Hole PVC Clamp / Strap (1 in., 5-Pack) - 10 packs
Stainless Steel Threaded Rod (3/8 in. x 3 ft.) - 10 units
Type LB PVC Conduit Body (1 in.) - 10 units
45° Schedule 40 Standard Radius Electrical Belled End Elbow (1 in.) - 10 units
Red Stranded Copper THHN Wire (500 ft., 12 Gauge) - 5 spools
Ductless Mini Split Heat Pump System - Single-Zone (12k BTU) - 25 units
Ductless Mini Split Heat Pump System - Single-Zone (24k BTU) - 1 unit
Ductless Mini Split Heat Pump System - 3-Zone (24k BTU Outdoor, 6 + 6 + 12 Indoor) - 1 unit
Insulated Mini Split Line Set (1/4" x 3/8", 25' Length) - 25 units
Insulated Mini Split Line Set (1/4" x 1/2", 50' Length) - 3 units
Telescopic Wall Sleeve (2-1/2" ID, 2-7/8" OD) - 50 units
Condenser Mounting Pad (16x36x3) - 25 units
Condenser Mounting Pad (24x48x3) - 2 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 25' Length) - 25 units
Mini Split Connecting Cable (14 GA, 4 Conductors, Stranded, 50' Length) - 5 units
Electrical Whip (1/2 Inch X 6' Non-Metallic) - 30 units
Mini Split Drain Tubing (50' Length, 5/8" ID PVC Braided) - 15 units
Delivered to:
USCG STA Cape Disappointment, 322 Coast Guard Road, Ilwaco, WA. 98624
Questions:
All questions regarding this solicitation shall be submitted in writing to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after 09/29/25, 12 pm, PST.
Quote submission:
All quotes shall be required to be on SF1449 with a breakdown of all costs including shipping. All qoutes shall be submitted to the Contract Officer Patrick Stewart at patrick.r.stewart2@uscg.mil with solicitation RFQ number 37400PR250000072 in the subject line. Date of offers due on 09/29/25 at 12pm (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.
Award:
It is the government’s intent to award to the one responsible quote which proposes a price that is fair and reasonable and provides the lowest priced, technically acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be technically acceptable, the contracting officer will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award. Under FAR 4.1103, a prospective contractor shall be registered in System Award Management (SAM) prior to the award. Failure for a contractor to be registered in SAM shall result in the Contracting Officer proceeding with the next successfully registered offeror. Website: www.sam.gov
Attachments
| File | Type | Posted |
|---|---|---|
| Questions and Answers.docx | DOCX document | |
| Questions and Answers.docx | DOCX document | |
| Smart Matrix Acquisition.GOV.pdf | ||
| Statement of Requirements STA Cape D - Mini Split.pdf | ||
| SF1449_STA Cape D_Mini Split.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Mini Split systems and misc. parts. No installation. | Award Notice | |
| Mini Split systems and misc. parts. No installation. | Solicitation |
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