Mid America Incineration

Closed Solicitation Posted Oct 23, 2025

This opportunity was awarded. See the award notice from Mar 3, 2026.

Solicitation number: SP450026R0001
Agency: Defense Logistics Agency Department of Defense
Responses due: Dec 5, 2025, 12:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 562211 Hazardous Waste Treatment and Disposal
PSC: S222 Housekeeping- Waste Treatment/Storage
Place of performance: Battle Creek, Michigan, United States
Points of contact: Denna Crandall denna.crandall@dla.mil (269) 961-5540

Kayla DesVoignes kayla.desvoignes@dla.mil (269) 961-5543

Notice details come from SAM.gov. Updated Nov 13, 2025.

About this opportunity

Written by GovTribe AI · Nov 13, 2025

The Defense Logistics Agency (DLA) is soliciting proposals for removal, transportation, incineration or other thermal treatment, and final disposal of containerized RCRA hazardous waste, non-RCRA wastes, polychlorinated biphenyl wastes, and state and non-state regulated wastes generated by U.S. Department of Defense and U.S. Coast Guard installations across 11 contiguous states: Arkansas, Iowa, Kansas, Louisiana, Minnesota, Missouri, Nebraska, North Dakota, Oklahoma, South Dakota, and Texas. This is a full and open commercial items acquisition under NAICS code 562211 with a small business size standard of $47 million. The government will evaluate proposals using a trade-off process in which past performance is considered significantly more important than price, with evaluation based on performance confidence assessments using an adjectival rating scale and price reasonableness analysis including a 20% uplift for potential service extensions. Contractors must demonstrate regulatory compliance, quality of service, schedule adherence, and management capability as part of the past performance evaluation. The proposal due date is December 5, 2025, with Amendment 0001 requiring positive acknowledgement of receipt by 12:00 p.m. Eastern on November 24, 2025.

This procurement carries no set-aside designation and represents a successor to the current contract SP450023D0011 managed by the incumbent Mid-America Incineration contractor, as evidenced by the ordering history attachment documenting hazardous waste shipments from April 2023 to July 2025. The contract is structured as a firm-fixed price, indefinite delivery/indefinite quantity (IDIQ) arrangement with a 30-month base period from March 2026 to September 2028 and a 30-month option period, with a minimum task order charge of $900 and maximum single item order of $200,000. The place of performance is listed as Battle Creek, Michigan, with pickup locations at over 200 specific Department of Defense and Coast Guard generator sites across the designated 11-state region. Service Contract Act wage determinations apply, specifying prevailing wage rates by region and occupation, with mandatory benefits including health and welfare provisions at $5.55 per hour and eleven paid holidays annually. All waste must be disposed of at RCRA-permitted Treatment, Storage, and Disposal Facilities appearing on the DLA Qualified Facility List, and contractors must complete the Common Access Card (CAC) application process for assigned personnel requiring base access.

Notice text

3 versions

As posted on SAM.gov.

Update #3 · Latest · Nov 13, 2025

Amendment 0002 is issued

To answer the following submitted questions:

Question 1: Is incineration (or other thermal treatment) required for all waste streams under this contract, regardless of Base CLIN category (e.g., CS, FL, NR, PC, PF, RX, TX), or are alternative disposal methods permitted for certain non-RCRA, non-TSCA, or state-regulated wastes when incineration is not mandated by regulation or Universal Treatment Standards?

Specifically:
• The PWS states the contract consists of “removal, transportation, incineration or other thermal treatment, and final disposal” (Section 0.0.a).
• However, some CLINs appear to cover non-RCRA/state-regulated wastes (NR series) or materials where landfill or recycling may be allowable.
• Section 2.4 allows for energy recovery (e.g., cement kilns), which may not constitute traditional incineration.

We want to confirm whether:
1. All turned-in waste must go to an RCRA-permitted incinerator, or
2. Alternative final disposition (e.g., permitted landfill, fuel blending, recycling) is acceptable when supported by the waste profile, regulatory status, and TSDF acceptance, provided full audit trail and compliance are maintained.

Answer 1:

Incineration (or other thermal treatment) is required for all waste streams under this contract. Final disposal must occur at a RCRA permitted TSDF appearing in the DLA QFL.

Fuels blending for destruction at cement kilns constitutes thermal treatment and can be considered energy recovery at the same time.

Question 2: Referencing Attachment 6, Addenda to 52.212-2, is it correct that the Subcontracting Plan will be evaluated on a "go-no go" basis?

Answer 2: Please see Attachment 6 – Addenda to 52.212-2 Evaluation, Small Business Subcontracting Plans Evaluation, which outlines the evaluation process. This attachment also refers to FAR 52.219-9 and DFARS 252.219-7003, where you can find further information.

Question 3: Please confirm the information required for Volume III. Are the Small Business Participation Plan and separate Small Business Subcontracting Plan both required? The PROPOSAL SUBMISSION FORMAT AND CONTENT – HAZARDOUS WASTE DISPOSAL SOLICITATIONS section lists Volume III as being required in subsection (b) but isn’t included in subsection (c) MINIMUM CONTENT. Additionally, the SMALL BUSINESS PARTICIPATION PLAN AND SMALL BUSINESS SUBCONTRACTING PLANS section suggests both plans are required, but the additional information provided only requires a Small Business Subcontracting Plan.

Answer 3: Please see Attachment 5 - Addenda to 52.212-1 Instructions to Offerors, Small Business Subcontracting Plans, which outlines who is required to submit a Small Business Participation and Plan and Small Business Subcontracting Plan.

Question 4: With regard to the D009 waste code on several CLINs, Section 2.3 of the PWS states that the container will contain no more than 400 ppm or 0.04% mercury. Can you clarify if this is a weight-based level of mercury vs concentration. For example, if a drum weighs 500 lbs., the maximum amount of mercury in the drum would be 0.2 lbs.

Answer 4: The 400 ppm Hg referenced in PWS is weight-based.

Extend the Solicitation response due date for one week from Monday, November 24, 2025, at 12:00PM EST, to Friday, December 05, 2025, at 12:00 PM EST.
All other terms and conditions remain unchanged.
Positive acknowledgement of receipt of this amendment by completion of block 15 and returning along with your submission package to Denna.Crandall@dla.mil is due by 12:00 p.m. EST on December 05, 2025.

********************END AMENDMENT********************

Amendment 0001 is issued to provide an ordering history as attachment 11.
All other terms and conditions remain unchanged.
Positive acknowledgement of receipt of this amendment by completion of block 15 and returning along with your submission package to Denna.Crandall@dla.mil is due by 12:00 p.m. Eastern on November 24, 2025.

********************END AMENDMENT********************

Combined Synopsis/Solicitation SP450026R0002 has been prepared in accordance with the procedures in FAR 12.603(c)(2)(i‐xvi). Work on this effort will include the removal, transportation, incineration or other thermal treatment, and final disposal of containerized RCRA HW, non-RCRA wastes, polychlorinated biphenyl wastes, state and non-state regulated wastes generated by U.S. Department of Defense (DoD) and U.S. Coast Guard installations located in the 11 contiguous states of AR, IA, KS, LA, MN, MO, NE, ND, OK SD, and TX.

The following additional information is provided in accordance with FAR 12.603(c)(2).

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation SP450026R0001 is issued as a Request for Proposal (RFP).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective October 01, 2025.

(iv) This acquisition is being issued as Full and Open under the associated NAICS code 562211; the Small Business size standard is $47M.

(v) See the attached Price Schedule.

(vi) See the solicitation for a description of the requirement.

(vii) The contract is anticipated to have a 30-month base period from March 2026 to September 2028 and a 30-month option period. See the solicitation for a list of pickup locations.

(viii) The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. See the solicitation for addenda to the provision.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. See the solicitation for addenda to the provision.

(x) Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003), Alternate I, with your offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003) applies to this acquisition. See the solicitation for 52.212-5 clauses applicable to this acquisition.

(xiii) See the solicitation for additional contract terms and conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Proposals are due by 12:00 PM EST on November 24, 2025. Proposals shall be emailed to denna.crandall@dla.mil, aldona.mcmullen@dla.mil, and Hazardouscontracts@dla.mil.

(xvi) Offerors must submit all questions regarding this solicitation in writing via email to Alda McMullen at Aldona.mcmullen@dla.mil. The cut-off date for the receipt of offeror questions is 12:00p.m. Eastern Standard Time, fourteen (14) calendar days after solicitation issuance. Questions received after that time may not receive an answer.

ATTACHMENTS:

Attach 1_Price Schedule Mid-America Regional Incin v.09.30.25

Attach 2_PWS Mid-America Regional Incin v.09.30.25

Attach 3_Pick-up Locations Mid-America HW Incin

Attach 4_Additional Contract Terms and Conditions

Attach 5_Addenda to 52.212-1 Instructions

Attach 6_Addenda to 52.212-2 Evaluation

Attach 7_PPI Questionnaire_02132025

Attach 8_Department of Labor Wage Determination (1996-0223) Rev 67

Attach 9_Provision Fill-ins

Attach 10_CAC Application Process

Update #2 · Oct 30, 2025

Amendment 0001 is issued to provide an ordering history as attachment 11.
All other terms and conditions remain unchanged.
Positive acknowledgement of receipt of this amendment by completion of block 15 and returning along with your submission package to Denna.Crandall@dla.mil is due by 12:00 p.m. Eastern on November 24, 2025.