Microwave ablation system

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 has issued a Special Notice for a sole source procurement of a Microwave Ablation System for the Dayton VAMC. This solicitation (RFQ 36C25025Q0696) seeks to procure an IntelliBlate Microwave Ablation System from Advanced Critical Devices, the sole authorized distributor of Varian, the original equipment manufacturer. The system includes dual 2.45 GHz microwave generators, proprietary myAblation Guide software deployed on syngo.via View&Go, a mobile cart, multiple microwave ablation probes in various lengths (13G x 15cm, 20cm, and 27cm), and a temperature sensor probe. The procurement is classified under NAICS code 334510 for Electromedical and Electrotherapeutic Apparatus Manufacturing and is set aside for small businesses. The estimated delivery timeline is 30 days after receipt of order, with all equipment to be shipped to the Dayton VAMC facility in Ohio.

The purpose of this Special Notice is to announce the VA's intent to conduct a sole source acquisition for this specialized medical device used in oncology tumor treatment procedures, while providing an opportunity for potential alternative vendors to submit capability information. The critical deadline for responses is July 11, 2025, at 5:00 PM EST, with submissions directed to the contracting officer Rachelle Hamer. The VA has conducted extensive market research across multiple platforms including GSA eLibrary, SAM.gov, and DSBS, which confirmed no alternative vendors can meet the specific technical and regulatory requirements for this FDA-cleared system. Small businesses with a size standard of 1,250 employees or fewer are eligible to participate, though the procurement is structured as a brand name purchase due to the unique characteristics and proprietary nature of the required system. The acquisition will be conducted under FAR 13.106-1 as a Simplified Acquisition Procedure, with price reasonableness determined through comparison to previous federal purchases.