Microfilm Incineration Services
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10X25Q0098
- Agency
-
VA Strategic Acquisition Center Frederick
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Neosho, Missouri, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Strategic Acquisition Center Frederick is seeking off-site incineration services for the secure destruction of 25,200 pounds of microfilm records containing personal identifiable information (PII). The records consist of 16-mm microfilm reels, 4" film rolls, and 4" x 6" film sheets containing administrative financial and payment records from the 1950s through 1990s that have met agency retention requirements. Contractors must destroy the materials to NIST 800-88 hard copy microform standards, reducing the film to white ash, and must possess either NAID AAA or ISO 9001:2015 certification along with appropriate bonding and insurance. The evaluation will focus on company capabilities, business size, governance structure, pricing factors, chain of custody processes, and storage/security methods as outlined in required 25-page capability statements. Responses to this Request for Information are due by July 2, 2025 at 11:00 PM EST, with submissions directed to Michael Silva and Alex Alexander at the VA Strategic Acquisition Center.
This pre-solicitation indicates no set-aside designation is currently being used, though the VA is exploring potential set-asides for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The contract involves the pickup and destruction of 16 pallets containing 722 sealed, 1-cubic foot corrugated boxes of microfilm records currently located at the Records Center & Vault dock in Neosho, Missouri. The Performance Work Statement specifies a 45-day period of performance with incineration to be completed within 14 days of record removal from the facility. The VA prefers contractors located within a 200-mile radius of the Neosho facility and expects work to be performed on business days. The contract structure will be a firm fixed-price purchase order, with the contractor responsible for all transportation and destruction costs. No incumbent contractor or specific budget range has been identified in the available documentation.
Notice text
The Department of Veterans Affairs (VA), Financial Services Center (FSC), Records Center & Vault (RCV) requires off-site incineration services for 25,200 lbs. of microfilm records (16-mm microfilm reels, 4” film rolls, and 4” x 6” film sheets) that have met agency retention. The records contain personal identifiable information (PII) and must be destroyed to satisfy NIST 800-88 hard copy microform standards.
The 16 pallets of banded/shrink-wrapped records consist of 722 sealed, 1-cubic ft. corrugated boxes, that are ready for immediate pickup at the RCV dock located in Neosho, Missouri. The filmed images are administrative financial/payment records from the 1950s through the 1990s. The plastic and paper boxes and sleeves containing individual microfilm reels and sheets must be burned with the film.
Files
| File | Type | Posted |
|---|---|---|
| P02 36C10X25Q0098 F.docx | DOCX document | |
| P02 36C10X25Q0098.docx | DOCX document | |
| PWS RCV Incineration Services FY 2025 revised final 625 DRAFT.docx | DOCX document |
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