P02 36C10X25Q0098.docx

Microfilm Incineration Services

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contract Specialist Alex Alexander Alex.Alexander@va.gov

(202) 394-9072

PLACE OF PERFORMANCE

ADDRESS

Neosha, Missouri

ADDITIONAL INFORMATION

ATTACHMENT

See attached document: PO2 PWS – DRAFT for Sources Sought

DESCRIPTION

This is a REQUEST FOR INFORMATION only. Pursuant to FAR Part 10.002(b)(2)(iii) and (viii) (Market Research), the purpose of this notice is to:

1. Determine the commercial practices of companies engaged in providing the needed service;

2. Determine feasibility of use of General Services Administration (GSA) Federal Supply Schedule (FSS) Pursuant to FAR Part 8, FAR Part 12, FAR Part 13, and/or FAR Part 15; and

3. Determine availability of Service-Disabled Veteran Owned Small Business (SDVOSB) and VOSB set aside pursuant to FAR Part 19 This notice in no way obligates the Government to any further action.

Requirement:

This notice is issued by the Department of Veterans Affairs (VA), Strategic Acquisition Center, Frederick, MD (SAC-F), to identify sources capable of providing the services described in the attached DRAFT Performance Work Statement (PWS).

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these services through a contract with VA, please provide the following information:

Submission of Information:

All responses must be submitted to Michael Silva (michael.silva3@va.gov) and Alex Alexander (Alex.Alexander@va.gov) by 11:00PM EST, on or before Wednesday July 2, 2025 with a Subject line of "Microfilm Incineration Services RFI Response". Responders will receive an electronic confirmation acknowledging receipt of a response but will not receive individualized feedback on any questions. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 25 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. Samples in item 12 below are exempt from page and font requirements and size limitations. The Capabilities Statement must include the following information:

1. Provide a brief corporate profile of your company. Information in this profile should include: Organization name; UEI; Organization's website; Contact Name; Contact Telephone; Contact E-mail address.

2. Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 561210, if believed a better NAICS code is suitable please indicate which one and why.

3. If applicable, GSA Schedule/Contract Number, schedule and SIN category.

4. Describe governance in terms of contractor oversight and management necessary to ensure quality of deliverables and contract performance expectations.

5. Describe what factors would affect your pricing model based on the in-scope services for this initiative.

6. Describe what specific additional information about scope requirements are required to provide an informed and competitive solution.

7. Are the objectives clearly defined? Do you understand what the VA requires? If not, what information needs to be added, changed and/or reworded? List any questions and concerns you have regarding this notice and the draft documents.

8. For vendors that are SDVOSB, are you able to perform at least 51% of the work?

9. Confirm you have current NAID AAA or ISO 9001:2015 certification.

10. Can film be incinerated without laboratory testing?

11. Identify city/state of contractor secured holding areas.

12. Explain contractor chain of custody process.

13. How are boxes and contents stored/secured until incineration is performed?

14. How long will it take to complete the incineration process following pallet retrieval from RCV?

Disclaimer:

This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information.

See attached document: PWS RCV Incineration Services FY 2025 revised final 625 DRAFT.

Sources Sought Notice Sources Sought Notice

Microfilm Incineration Services This is a REQUEST FOR INFORMATION only. Pursuant to FAR Part 10.002(b)(2)(iii) and (viii) (Market Research), the purpose of this notice is to:

4. Determine the commercial practices of companies engaged in providing the needed service;

5. Determine feasibility of use of General Services Administration (GSA) Federal Supply Schedule (FSS) Pursuant to FAR Part 8, FAR Part 12, FAR Part 13, and/or FAR Part 15; and

6. Determine availability of Service-Disabled Veteran Owned Small Business (SDVOSB) and VOSB set aside pursuant to FAR Part 19 This notice in no way obligates the Government to any further action.

Requirement:

This notice is issued by the Department of Veterans Affairs (VA), Strategic Acquisition Center, Frederick, MD (SAC-F), to identify sources capable of providing the services described in the attached DRAFT Performance Work Statement (PWS).

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these services through a contract with VA, please provide the following information:

Submission of Information:

All responses must be submitted to Michael Silva (michael.silva3@va.gov) and Alex Alexander (Alex.Alexander@va.gov) Alex.Alexander@va.gov) by 11:00PM EST, on or before Wednesday July 2, 2025 with a subject line of "Microfilm Incineration Services RFI Response". Responders will receive an electronic confirmation acknowledging receipt of a response but will not receive individualized feedback on any questions. If your company has the potential capability to perform these contract services, please respond to this Request for Information by providing a capability statement. The number of pages is limited to a total of 15 pages; size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Times New Roman fonts are required. Samples in item 12 below are exempt from page and font requirements and size limitations.

The Capabilities Statement and Market Information must include the following information:

1. Provide a brief corporate profile of your company. Information in this profile should include: Organization name; UEI; Organization's website; Contact Name; Contact Telephone; Contact E-mail address.

2. Business Size (Large, Small, SDVOSB/VOSB, etc.) NAICS code is 561210, if believed a better NAICS code is suitable please indicate which one and why.

3. If applicable, GSA Schedule/Contract Number, schedule and SIN category.

4. Describe governance in terms of contractor oversight and management necessary to ensure quality of deliverables and contract performance expectations.

5. Describe what factors would affect your pricing model based on the in-scope services for this initiative.

6. Describe what specific additional information about scope requirements are required to provide an informed and competitive solution.

7. Are the objectives clearly defined? Do you understand what the VA requires? If not, what information needs to be added, changed and/or reworded? List any questions and concerns you have regarding this notice and the draft documents.

8. For vendors that are SDVOSB, are you able to perform at least 51% of the work?

9. Confirm you have current NAID AAA or ISO 9001:2015 certification.

10. Can film be incinerated without laboratory testing?

11. Identify city/state of contractor secured holding areas.

12. Explain contractor chain of custody process.

13. How are boxes and contents stored/secured until incineration is performed?

14. How long will it take to complete the incineration process following pallet retrieval from RCV?

Disclaimer:

This Request for Information is for market research purposes only and does not constitute a Request for Quotation. It is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided. No basis for a claim against the Government shall arise from a response to this Request for Information or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Request for Information, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised, the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Request for Information.

See attached document: PWS RCV Incineration Services FY 2025 revised final 625 DRAFT.

Page 1 of