Meeting Space and Meals for Yellow Ribbon Event 08MAR2025
Closed Solicitation Posted
- Solicitation number
- W912LN-25-Q-A012
- Agency
-
Vermont National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Vermont, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Vermont Army National Guard is seeking a venue and support services for a Yellow Ribbon Post-Deployment Event scheduled for March 8, 2025, located in Chittenden County, Vermont. The solicitation requires a contractor to provide multiple conference rooms, including a main conference room for 50 people, three breakout session rooms, two confidential meeting rooms, and two youth activity rooms, along with comprehensive meal services. The government will evaluate offers based on technical approach, past performance, and price, with specific focus on facilities, staffing, menu quality, and vendor experience with similar events. Potential bidders must submit electronic quotes by 10:00 a.m. ET on February 12, 2025, with any questions due by 16:00 ET on February 6, 2025. Technical volumes must be submitted in Microsoft Office 2016 or Microsoft 365 compatible formats and cannot include pricing data.
This procurement is a 100% small business set-aside under NAICS code 721110 with a $40.0M size standard, targeting hotels and conference facilities. The contract will be awarded as a single Firm-Fixed Price (FFP) agreement, requiring vendors to provide detailed meal pricing that complies with GSA per diem rates for Vermont. The event requires a FEMA-registered, ADA-compliant facility with certified food handling personnel, capable of serving a continental breakfast for 65 people, a hot lunch for 50 adults and 15 children, and providing snacks throughout the day. The facility must be prepared with configured rooms, audiovisual equipment, and wireless internet, with spaces ready 60 minutes before sessions start and meal services prepared 10 minutes before scheduled times. The government will provide final attendance numbers 10 days before the event, with allowance for up to a 15% reduction in meal quantities.
Notice text
Multiple conference rooms, equipment, and catered meals to support a post deployment Yellow Ribbon event on 08MAR2025. Venue must be located within Chittenden County, Vermont.
See attached documents for specific details including Combined Synopsis and Solicitation (CSS), Performance Work Statement (PWS), Clauses and Provisions (CLSExport), Pricing Schedule, National Guard Protest Procedures, and Wage Determination Chittenden County, Vermont.
Files
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| Opportunity | Agency | Set-aside | Responses due |
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| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside |
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