Medical Gasses and Cylinders

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17 is procuring medical gases and cylinder rental services for the Central Texas Veterans Health Care System and associated facilities. The solicitation encompasses a comprehensive supply contract for various medical gases including compressed oxygen, nitrogen, carbon dioxide, nitrous oxide, and argon across multiple cylinder sizes (E, H, K, T300), along with monthly cylinder rentals, hydrostatic testing, and emergency delivery services. Contractors must comply with FDA regulations for medical gas distribution, maintain DOT-certified delivery vehicles, provide cylinder accountability, and deliver within 5 calendar days of order receipt to various VA departments including Infection Prevention, Nursing, Emergency, Imaging, and Research. The evaluation will utilize the Lowest Price Technically Acceptable (LPTA) methodology, and contractors must meet specific insurance requirements including workers' compensation, general liability, and automobile liability coverage. The original proposal submission deadline was September 22, 2025, but has been extended through amendments to September 25, 2025 at 11:00 AM CDT.

This procurement is designated as a 100% small business set-aside under NAICS code 325120 (Industrial Gas Manufacturing), with no incumbent contractors identified in the available documentation. The contract structure is an Indefinite Delivery Indefinite Quantity (IDIQ) arrangement with a minimum guarantee of $2,500 and maximum value of $1,000,000, spanning a base period from November 5, 2025 to November 4, 2026 with four additional one-year option periods extending through November 4, 2030. The pricing schedule includes 20-23 distinct line items with estimated quantities ranging from 24 to 2,520 cylinders across various categories, with monthly delivery estimates ranging from 1 to 24 cylinders per department. Performance will occur across multiple Texas locations including Temple, Austin, Waco, Brownwood, Cedar Park, La Grange, and College Station, serving the Central Texas Veterans Health Care System network. The contract allows for potential 10% yearly price increases and requires comprehensive record keeping and regulatory compliance throughout the performance period.