Medical Gases_Naval Health Clinic Lemoore

Combined Synopsis/Solicitation HT941025Q2001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes (RFQs) are being requested and a separate written solicitation will not be issued.

This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-07 effective 09/30/2024 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 09/26/2024, effective 09/26/2024.

Competitive quotes are being requested under Request for Quote (RFQ) Number HT941025Q2001. The North American Industry Classification System (NAICS) code applicable to this acquisition is 325120 Industrial Gas Manufacturing and the size standard is 1200 (# of employees). This procurement will be a Full and Open Competition.

description of requirements

Naval Health Clinic Lemoore (NHCL) requires weekly delivery medical compressed gas cylinders for a 12-month base period and four (4) 12-month option periods. Deliver ordered/requested “full” medical gases cylinders to room 1040 (Loading Dock) and pick up “empty/used” medical gas cylinders from same location. Ensure Cylinders are properly filled and ensure hydrostatic testing dates meet recognized industry standards/requirements in accordance with statement of work. See Statement of Work (Attachment 1) for further details.

PLACE OF PERFORMANCE:

Naval Health Clinic Lemoore

937 Franklin Avenue

room 1040 (Loading Dock)

Lemoore, CA 93246

Service Periods:

Base Year: 11/01/2024-10/31/2025

Option Year 1: 11/01/2025-10/31/2026

Option Year 2: 11/01/2026-10/31/2027

Option Year 3: 11/01//2027-10/31/2028

Option Year 4: 11/01//2028-10/31/2029

CLIN Structure listed below. Addition CLINs may apply:

Base Year:  CLIN 0001 – Medical Gases, Unit of Issue: Each, Quantity: See Statement of Work

Option Year 1: CLIN 1001 – Medical Gases, Unit of Issue: Each, Quantity: See Statement of Work

Option Year 2: CLIN 2001 – Medical Gases, Unit of Issue: Each, Quantity: See Statement of Work

Option Year 3: CLIN 3001 – Medical Gases, Unit of Issue: Each, Quantity: See Statement of Work

Option Year 4: CLIN 4001 – Medical Gases, Unit of Issue: Each, Quantity: See Statement of Work

OFFEROR INSTRUCTIONS

The Government intends to award a Firm Fixed Price contract to the responsive, responsible Offeror, whose quote conforming to the solicitation is most advantageous to the Government, as defined in the EVALUATION FACTORS FOR AWARD section below. A complete quote must be received for consideration.  Respond to each item listed below; if the response is “None” or “Not applicable,” explicitly state and explain. The Government may consider quotes that fail to address or follow all instructions to be non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following:

1. General Information: Offeror Business Name, Address, CAGE, and Unique Entity ID (UEI) Codes (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address). FAR provision 52.212-3, Alternate I, Offeror Representations and Certifications – Commercial Products and Commercial Services, applies to this acquisition. Offeror must include a completed copy of this provision with quote, unless already provided for, or differentiates from what is in the SAM database.

1. Technical Documentation:

1. 1. Technical Approach or Specifications: Offerors are encouraged to submit product manufacturer specifications, pictures, brochures, or and other pertinent technical information of the quoted items to facilitate the evaluation.

1. Past Performance:  provide two (2) references with the point of contact name, telephone number, e-mail address, and contract number, for which you have provided RECENT and RELEVANT delivery of similar services required in this solicitation within the last 3 years. Past performance will be evaluated based on references and information from authorized government past performance systems and resources.  Use Attachment #2 – Past Performance Questionnaire

RECENT is defined as having delivered similar services in the last three years.  RELEVANT is defined as having delivered similar maintenance agreements as specified in the Performance Work Statement (PWS).  Past performance information not meeting the above criteria will not be used for evaluation.

1. Price Quote: Submit complete pricing for each individual item listed above to include the unit price, the extended price for each line item, and a total price in US Dollars ($).  Note: Ensure FOB Destination, shipping and handling costs, travel costs, AND other ancillary customer services are included in the pricing.

Evaluation Factors for Award:

Basis for Award: The Government intends to award a purchase order to the responsive and responsible vendor whose quote conforming to the RFQ is most advantageous to the government, price and non-price factors considered. Technical and past performance, when combined are more important than price. The vendor must be registered in the System for Award Management (SAM) database. The Government reserves the right to award no contract at all, depending on the quality of quotes submitted, and the availability of funds.
 

Award may be made without discussions with Offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the Offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

As this is a competitive services procurement using FAR Part 13 procedures, the basis for award will consider the Offerors past performance and data in the Contractor’s Past Performance Assessment Reporting System (CPARS) and for the FSC and PSC of the services being purchased (see DFARS 213.106-2(b)(i)).

Factor I – Technical: The Government will evaluate the quote to see if specification requirements, as defined above are met, to include all information required for a complete quote. Technical capability statements will be evaluated as:

TECHNICAL CAPABILITY EVALUATION FACTORS

ACCEPTABLE

Quote clearly meets ALL of the specification requirements of the solicitation and ability to comply with the Consignment Agreement.

UNACCEPTABLE

Quote does not clearly meet ALL the specification requirements of the solicitation and/or inability to comply with the Consignment Agreement.

Factor II – Past Performance:  The Government will evaluate past performance by reviewing Offeror’s submitted past performance information and other sources that may include, but are not limited to, information from Government personnel and information from the Government websites Supplier Performance Risk System (SPRS) or CPARS as stated above for basis for award.

The past performance evaluation results in an assessment of the Offeror’s probability of meeting the solicitation requirements.  The past performance evaluation considers each Offeror’s demonstrated recent and relevant record of performance in delivering/supplying products that meet the contract’s requirements.  The recency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered.  The past performance confidence assessment rating is based on the offeror’s overall record of recency, relevancy, and quality of performance.   These are combined to establish one performance confidence assessment rating for each Offeror.

Past Performance Evaluation Factors

Adjectival Rating

Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully deliver required services.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully deliver required services.

Neutral Confidence

No recent/relevant performance record is available, or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully deliver required services.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully deliver required services.

To be considered for award, the Offeror’s evaluated past performance cannot be either “Limited Confidence” or “No Confidence”.

The relative order of importance of the non-price evaluation factors is the Technical (Factor I) is of equal importance to the Past Performance evaluation/performance confidence assessment factor (Factor II).  When the quote is evaluated as a whole, the technical factor and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors), are more important than price.

Factor III – Price: The Government will evaluate the total price, to determine if it is fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The total firm-fixed-price shall include all applicable shipping, and handling costs to the shipping address listed above.

Each technically acceptable Offeror’s price list will be evaluated by the Government to determine the reasonableness of prices for offered services by using one or more of the following price analysis methods which may include:

• Evaluate quoted pricing against the Independent Government Cost Estimate (IGCE);
• Price competition amongst technically acceptable offers.
• Market research.

An Offeror’s pricing must be determined to be fair and reasonable to be eligible for award.

DUE DATE AND SUBMISSION INFORMATION

Eligible Offerors: All Offerors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means Offerors shall have registered UEI Codes.

Page Limitations:None.

Formatting Requirements:Submit quotes in electronic PDF and or Excel format. Text shall be formatted on an 8.5x11 page in 12-point Times New Roman font. 

Questions Due Date and Submission Requirements: All questions must be received by Monday, 21 OCT 2024, at 09:00AM, Pacific Time.Questions must be submitted by email to zhao.k.li.civ@health.mil , and include RFQ# HT941025Q2001 on the Subject line in all inquiries. Questions may be addressed at the discretion of the Government.

RFQ Due Date and Submission Requirements: This RFQ closes on Monday, 24 OCT 2024 at 09:00 AM, Pacific Time. Quotes must be emailed to the Contract Specialist zhao.k.li.civ@health.mil use RFQ# HT941024Q2099 in the subject line of the email and ensure there is receipt confirmation from the aforementioned Contract Specialist or Contracting Officer.