Medical, Dental, Counseling Services for Midshipmen Support

The Department of Transportation Maritime Administration, through the United States Merchant Marine Academy (USMMA) in Kings Point, New York, is seeking a single contractor to provide comprehensive medical, dental, and counseling services for midshipmen. The procurement requires a firm capable of delivering on-site healthcare services including medical care, dental services, mental health counseling, pharmacy coordination, diagnostic laboratory services, and emergency medical services support. Key qualifications include a Board-certified Chief Medical Officer with minimum three years of experience, Physician Assistants, Registered Nurses, Clinical Psychologists, licensed Dentists, and supporting clinical staff. The contractor must maintain medical malpractice liability insurance of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, comply with HIPAA and FERPA regulations, and meet all New York State licensing requirements. Critical service standards include 24/7 mental health crisis access via telephone hotline, weekend and holiday operations, and the ability to perform physical examinations for sea duty deployment and U.S. Coast Guard licensing at a 100 percent completion rate with 98 percent accuracy. This is a Sources Sought Notice for market research purposes only, with responses due by February 10, 2026, at 1:00 PM EST to Durba Ray, Senior Contracting Officer at durba.ray@dot.gov.

There is no set-aside designation for this procurement, and no current incumbent contractor is identified in the notice. The contract covers a base period of twelve months (2026-2027) with four optional one-year extensions available, providing a potential total contract duration of sixty months through 2031. Interested parties must classify themselves as either large or small businesses under NAICS code 621399, which has a small business size standard of $10 million in annual revenue. While the notice does not specify an exact award value or budget range, respondents are requested to provide rough estimated costs for one year base plus four one-year options as part of their capability statement submission. The performance location is fixed at the USMMA facility at 300 Steamboat Road, Kings Point, New York, with emphasis on the contractor's capacity to operate in the New York area, and the government will provide office space, exam rooms, and standard furnishings while the contractor furnishes all medical and dental supplies and equipment necessary for patient care.