Medical Coding Software, New Mexico VA Health Care System

The New Mexico VA Health Care System, operating under the Department of Veterans Affairs Veterans Integrated Service Network 22, is soliciting a Research Medical Coding Software subscription and associated support services for its Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. The procurement seeks a Software-as-a-Service (SaaS) solution that provides medical coding capabilities using FDA-accepted dictionaries including MedDRA and WHODrug, with functionality for study setup, data import/export, coding workflows, verification processes, and reporting features. The contractor must be an authorized distributor of MedCodr Software or provide equivalent software meeting the stated requirements, and the solution must be either FedRAMP-authorized or listed as Authorized or Authorized with Constraints in the VA Technical Reference Model. The software must support six users and include dictionary loads, technical support, annual updates, user training, and installation services. All vendor inquiries must be submitted by 1:00 PM Mountain Time on December 3, 2025, with responses consolidated and posted as an amendment by December 5, 2025, while complete quotes are due by 11:00 AM Mountain Time on December 12, 2025.

This procurement is designated as a total small business set-aside under NAICS code 541511 (Custom Computer Programming Services), with the contract replacing services previously performed under Contract #36C10B21C0002. The award will be structured as a Firm Fixed-Price Contract with a one-year performance period from January 11, 2026 to January 10, 2027, supporting six concurrent users. The small business size standard for this category is $34.0 million, establishing the threshold for eligible bidders. No specific budget ceiling has been disclosed in the solicitation materials. The place of performance is located in Albuquerque, New Mexico, where the VA Health Care System's facilities are based.