Medical Coding Software, New Mexico VA Health Care System
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C26226Q0128
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541511 Custom Computer Programming Services
- Place of performance
- Albuquerque, New Mexico, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is conducting market research for medical coding software services to support the New Mexico VA Health Care System's Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. The government seeks either an authorized distributor of MedCodr Software or a vendor offering similar FedRAMP-certified software that meets specific technical requirements, including study setup capabilities, data import/export functions, coding workflows, and comprehensive reporting features. Key qualifications include the ability to support six concurrent users, provide two dictionary loads (MedDRA and WHODrug), deliver 24/7 technical support, include user training, and ensure compliance with Section 508 accessibility standards and VA system compatibility. Evaluation will be based on demonstrated technical expertise, organizational qualifications, and ability to perform the described work as presented in capability statements submitted by interested vendors. Responses to this sources sought announcement must be submitted via email to Katharine Robert at katharine.robert@va.gov no later than 3:00 PM Mountain Time on November 21, 2025, and should include company information, SAM UEI number, small business classification, and a detailed capability statement.
This procurement is designated as a Total Small Business set-aside, with particular interest in Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a) certified firms, HubZone companies, and other small business categories. The incumbent contractor previously provided these services under Contract 36C10B21C0002. The contract will be for a one-year period running from January 11, 2026 through January 10, 2027, with no specific award value disclosed in the sources sought notice. The procurement requires a software license supporting six users with two specialized dictionary loads and associated support services. This sources sought announcement is for market research purposes only and does not constitute a formal solicitation or obligate the government to award a contract, though the results will inform set-aside determinations for the formal solicitation to follow.
Notice text
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response.
1. Responses to this sources sought must be sent to Contract Specialist, Katharine Robert, via email only to katharine.robert@va.gov, NLT 3:00 PM MT, 11/21/2025.
2. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described in the attached Statement of Work. The results of this sources sought announcement will be used for set-aside determination.
3. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
4. Responses to this notice shall include the following to be considered: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) SAM UEI number (f) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (g) a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described in the attached Statement of Work.
5. These services were previously procured under Contract 36C10B21C0002. The contractor must be an authorized distributor to provide MedCodr Software, or provide a similar software that meets the requirements listed in the Statement of Work. FedRAMP certification is required prior to the start of performance.
6. If there are no authorized distributors for MedCord Software or no other FedRAMP certified vendors willing and able to provide a similar software that meets the requirements listed in the attached Statement of Work at a fair and reasonable price, the Government intends to issue an award to the OEM.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought Notice 36C26226Q0128.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Medical Coding Software, New Mexico VA Health Care System | Solicitation | |
| This notice | Pre-Solicitation |
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