Medical Coding, Auditing, and Data Entry Support Services
Closed Pre-Solicitation Posted
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- Solicitation number
- 7571PS26R00027
- Agency
- Not on record
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 561110 Office Administrative Services
- PSC
- Q201 Medical- Managed Healthcare
- Place of performance
- Gallup, New Mexico 87301, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service, Gallup Indian Medical Center (GIMC), Gallup, New Mexico, is conducting market research under the Buy Indian Act to determine availability and capability of Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) to provide medical coding, auditing, and data entry support services, with responses due July 23, 2026. This is a sources-sought notice for market research purposes only; responses are not offers and cannot be accepted.
The procurement is anticipated to be set aside for Buy Indian-eligible vendors. Work will be performed remotely and includes ICD-10-CM coding, CPT and HCPCS coding, Evaluation and Management coding, medical record auditing, RPMS Patient Care Component coding, EHR documentation review, data entry, quality assurance, encounter tracking, monthly reporting, and bi-monthly coding audits across inpatient and outpatient encounters in numerous medical specialties. The contractor shall support approximately 36,000 medical encounters over a six-month period.
Performance requirements include maintenance of at least 98% coding accuracy, completion of coding within four business days of assignment, bi-monthly audits of at least 10% of coded encounters, and compliance with HIPAA, Privacy Act, FISMA, and all IHS security requirements. All work must be performed within the United States. Personnel shall possess current AAPC or AHIMA certifications. Experience with RPMS IHS Electronic Health Record and medical coding in Federal or Tribal healthcare environments is highly desirable. The Government intends to use responses to determine appropriate acquisition strategy and whether sufficient qualified vendors exist to support a Buy Indian Set-Aside.
Notice text
This is a Sources Sought Notice issued solely for market research purposes in accordance with FAR Part 10. This is not a solicitation, Request for Proposal (RFP), or Request for Quote (RFQ). Responses are not considered offers and cannot be accepted by the Government.
Purpose
The Indian Health Service (IHS), Gallup Indian Medical Center (GIMC), Gallup, New Mexico, is conducting market research to determine the availability and capability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of providing professional medical coding, auditing, and medical data entry support services under the authority of the Buy Indian Act.
The Government intends to use responses to determine the appropriate acquisition strategy, including whether sufficient qualified IEE/ISBEE vendors exist to support a Buy Indian Set-Aside.
Description of Requirement
The contractor shall provide remote medical coding, auditing, and data entry support services for approximately 36,000 medical encounters over a six-month period.
Services include:
- ICD-10-CM coding
- CPT and HCPCS coding
- Evaluation and Management (E/M) coding
- Medical record auditing
- RPMS Patient Care Component (PCC) coding
- Electronic Health Record (EHR) documentation review
- Data entry
- Coding quality assurance
- Encounter tracking
- Monthly reporting
- Bi-monthly coding audits
The contractor shall support inpatient and outpatient encounters across numerous medical specialties.
The contractor shall:
- Maintain at least 98% coding accuracy
- Complete coding within four business days of assignment
- Perform bi-monthly audits of at least 10% of coded encounters
- Comply with HIPAA, Privacy Act, FISMA, and all IHS security requirements
- Perform all work within the United States
Personnel shall possess current:
- AAPC certifications; or
- AHIMA certifications
Experience with:
- RPMS
- IHS Electronic Health Record
- Medical coding in Federal or Tribal healthcare environments is highly desirable.
The anticipated contract type is Firm-Fixed Price.
Period of Performance:
- Six-month base period
- Potential six-month option period
Capability Statement Requested
Interested IEE and ISBEE firms shall submit a capability statement that includes:
- Company name
- UEI
- CAGE Code
- Business size
- Confirmation that the company qualifies as an IEE or ISBEE under the Buy Indian Act
- Primary NAICS code
- Point of contact information
- Relevant experience performing similar medical coding contracts within the past five years
- Experience using RPMS and IHS Electronic Health Record systems
- Number of certified coders currently employed
- Types of coding certifications held (AAPC, AHIMA, etc.)
- Ability to meet monthly production requirements of approximately 6,000 encounters
- Quality assurance process
- Experience supporting Federal healthcare agencies, Tribal healthcare facilities, or IHS facilities
- Copies of any relevant CPARS, references, or past performance information
Responses
Email responses shall include the subject line: Sources Sought – Medical Coding Support Services – Gallup Indian Medical Center
This Sources Sought Notice is issued solely for market research. Participation is voluntary. The Government reserves the right to use information received to determine the most appropriate acquisition strategy, including the potential use of Buy Indian Act procedures, small business set-asides, or full and open competition.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Medical Coding, Auditing, and Data Entry Support Services (IEE/ISBEE Concerns) | Solicitation | |
| This notice | Pre-Solicitation |
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