Media Destruction - Asset Removal - PAO
Closed Solicitation Posted
- Solicitation number
- RFQ-25-PHX-028
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Phoenix, Arizona 85004, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service (IHS) Phoenix Area Office is soliciting media destruction and asset removal services through a Request for Quote (RFQ-25-PHX-028) for its Phoenix location. The solicitation seeks a contractor to securely collect and destroy approximately 1,067 hard disk drives, 365 laptops/desktops, 182 mobile phones, 243 tape/data cartridges, 50 SD cards, and two boxes of computer memory. The government will evaluate proposals based on best value, considering price and other factors in accordance with FAR Part 12 procedures. Offerors must be registered in the System for Award Management (SAM) and submit a completed Representations and Certifications form with their proposal. Electronic proposals are due by 30 April 2025 at 3:00 PM Eastern Time, to be submitted via email to Marilyn.Duran@ihs.gov and Michele.Lodge@ihs.gov.
The contract is specifically set aside for Native American firms under the Buy Indian Act, with a North American Industry Classification System (NAICS) code of 541519 for Other Computer Related Services. The base performance period is scheduled from 12 May 2025 through 11 May 2026, with services to be performed at the Phoenix Area Office located at 40 N. Central Avenue, Suite 605, Phoenix, Arizona 85004. The contractor must be a certified eWaste recycler, FACTA and HIPAA compliant, and responsible for providing personnel, containers, secured vehicles, and destruction services following NIST Special Publication 800-88 Revision 1 Guidelines for Media Sanitization. The government will award a firm, fixed-price contract to the responsive and responsible offeror whose proposal provides the best value. Pickup and destruction will occur during regular work hours (8am-5pm), with the contractor required to load, transport, and securely destroy all media, ensuring data is completely unrecoverable.
Notice text
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items/service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation number RFQ-25-PHX-028 and the solicitation is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2025-03 effective 17 January 2025. This RFP is set-aside for Native American firms IAW Buy Indian Act of 1910 (16 MARCH 2022). The North American Industry Classification System (NAICS) Code for this acquisition is 541519 for Other Computer Related Services with size standard of $34M; Product Service Code (PSC) is R499- Support-Professional: Other. The proposed contract action is to provide non-personal professional MEDIA DESTRUCTION SERVICES FOR THE PHOENIX AREA INDIAN HEALTH SERVICES (PAIHS) LOCATED IN PHOENIX, ARIZONA in accordance with the Statement of Work (SOW).
Period of Performance – Estimated base period of 12 MAY 2025 thru 11 MAY 2026.
Place of Performance:
Phoenix Area Office
40 N. Central Avenue, Suite 605
Phoenix, Arizona 85004
The FAR provisions 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. The FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services, will be utilized and applies. Please see specific evaluation criteria listed within Addendum to FAR 52.212-2 Evaluation-Commercial Items. Offeror’s to be considered responsible shall submit an completed copy of updated data and information in System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (MAY 2024) with its offer. The provision may be submitted and accessed at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.
The FAR clauses at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. With no addenda to the clause. The FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses marked are applicable to the acquisition.
The Government will award firm, fixed price contract(s) resulting from this Solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered utilizing procedures under FAR Part 12.
Electronic submission of proposals: Proposals shall be submitted electronically via email to both Marilyn.Duran@ihs.gov. and Michele.Lodge@ihs.gov. no later than 30 April 2025 at 3pm (Eastern Time). You may reach Marilyn Duran at 916-779-9369 or Michele Lodge at 702-204-9522 for information regarding the solicitation.
Attachments:
A) Rate Schedule
B) Business Associate Agreement
C) 2025 Tax Exemption
D) Statement of Work
E) IEE Representation Form
F) Provisions Clauses Terms and Instructions
Files
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