Meal Vouchers Cards service for the U. S. Embassy Brasilia, Brazil
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19BR2526R0002
- Agency
-
US Embassy Brasilia
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524292 Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Distrito Federal Brazil
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Brasilia is seeking a contractor to administer a meal voucher card service program for approximately 900 locally employed staff as part of the embassy's local compensation plan. The Department of State's U.S. Embassy Brasilia is issuing this Request for Proposals (RFP) with a solicitation number of 19BR2526R0002 and a proposal due date of January 5, 2026. The contractor must supply and manage electronic meal voucher cards in two formats—Market cards and Restaurant cards—each valued at BRL 11.85 per working day, valid 24 hours per day and seven days per week including holidays throughout Brazil. Key contract requirements include establishing individual employee accounts, delivering cards to the embassy, maintaining financial oversight, ensuring compliance with Brazilian law and State Department regulations, and providing quality control and record management. The contract will be evaluated on lowest price, with the government reserving the right to reject unreasonably low or high pricing, and the procurement office contact is Paulo Figueira at +55 61 3312-7201. A virtual pre-proposal conference is scheduled for December 9, 2025, to allow potential bidders to clarify requirements and submit questions prior to the January 5, 2026 deadline.
This solicitation includes no set-aside designations and represents an indefinite-delivery, indefinite-quantity (IDIQ) contract with a one-year base period and four one-year option periods. The contract will accommodate a minimum of 1,000 and maximum of 290,000 meal allowances, with pricing structured as firm-fixed, zero-cost card issuance, and monthly administrative fees to be proposed by the contractor. No incumbent contractor or current contractor information has been identified in the solicitation materials. The service must be operational within 30 days of contract award or on the earliest payroll date possible following award. The place of performance is Brasilia in the Federal District, Brazil, where the contractor will manage all aspects of the meal voucher program in coordination with the U.S. Embassy's General Services Office (GSO) Procurement Unit.
Notice text
The U.S. Mission in Brazil requires the administration of the meal voucher program as part of the local compensation plan for approximately 900 locally employed staff. This program shall be effective within 30 days of the contract award, or on the earliest payroll date possible post award.
The Contractor shall consider all the planning, programming, administration and management necessary to ensure that services described hereafter are conducted in accordance with the applicable Brazilian laws and Department of State regulations. The Contractor shall perform all related support functions such as but not limited to the supply, the issuance of meal voucher cards (Market and Restaurant cards), quality control, financial oversight and maintenance of complete records and files. The meal voucher program shall be set up in advance for a starting date within 30 days of contract award, or on the earliest payroll date possible post award.
The Contractor shall provide the meal vouchers (Market and Restaurant cards) in the form of electronic meal cards for locally employed staff. They shall be valid in Brazil 24 hours per day and 7 days per week including holidays.
Files
| File | Type | Posted |
|---|---|---|
| 19BR2526R0002 - Mission Brazil LES Meal Voucher Services.pdf | ||
| SF-1449 - 19BR2526R0002.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Meal Vouchers Cards service for the U. S. Embassy Brasilia, Brazil | Special Notice | |
| This notice | Solicitation | |
| Meal Vouchers Cards service for the U. S. Embassy Brasilia, Brazil | Pre-Solicitation |
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