Meal voucher cards services for Locally Employed Staff at the U. S. Embassy Brussels, Belgium
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 19GE5025R0048
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 522320 Financial Transactions Processing, Reserve, and Clearinghouse Activities
- PSC
- G099 Social- Other
- Place of performance
- Brussels Brussels-Capital Region Belgium
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is seeking a Fixed Price contract for meal voucher card services for Locally Employed Staff at the U.S. Embassy in Brussels, Belgium. The Regional Procurement Support Office in Frankfurt intends to issue a Request for Proposal (RFP) for approximately 275 staff members, with a contract period beginning in September 2025 for 12 months and four additional one-year option periods. Potential contractors must be proficient in English and possess authorization to operate and do business in Belgium, requiring detailed documentation about business registration and licensing processes. The solicitation will be posted on www.sam.gov with the number 19GE5025R0048, and all offerors must be registered in the System for Award Management (SAM). Contractors will need to demonstrate their ability to perform work in Belgium and address any potential entry or work visa requirements.
The procurement will be conducted using full and open competition procedures, with no specific set-aside designations identified. The total contract value is not explicitly stated, but will cover meal voucher card services for 275 Locally Employed Staff over a potential five-year period (initial 12-month term plus four option years). Subcontracting will not be authorized for this contract, and the anticipated solicitation release is scheduled for April 2025. The contract will be administered by Guido Arnold, whose contact email is ArnoldG@state.gov. Interested firms must carefully review the requirements, particularly the mandatory provisions regarding business registration in Belgium and compliance with U.S. federal acquisition regulations. The contract is categorized under NAICS code 522320 for Financial Transactions Processing, Reserve, and Clearinghouse Activities.
Notice text
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5025R0048
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
Meal voucher cards services for Locally Employed Staff at the U.S. Embassy Brussels, Belgium
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a Fixed Price type contract during the third quarter of calendar year 2025.
The successful contractor shall provide competitive proposals for meal voucher cards for approximately 275 Locally Employed Staff (LE Staff).
The contract’s period of performance is set to begin in September 2025 and last 12 months, with four (4) additional option year periods.
The Solicitation is planned to be issued in April 2025 and the solicitation package will be posted on www.sam.gov with solicitation number 19GE5025R0048.
Firms shall be knowledgeable in written and spoken English.
The subcontracting of this service will not be authorized.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Belgium:
- A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration.
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing; and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Belgium. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Contract award can only be made to a contractor who is registered in the System for Award Management (SAM).
Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements at the help tab of https://www.sam.gov and the Federal Service Desk: www.fsd.gov. (The FSD is a free technical support service desk for user assistance.)
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The Contract Specialist for the administration of this contract is Guido Arnold, email: ArnoldG@state.gov.
Files
| File | Type | Posted |
|---|---|---|
| 19GE5024R0048 Pre-Solicitation Notice.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Meal voucher cards services for Locally Employed Staff at the U. S. Embassy Brussels, Belgium | Award Notice | |
| Meal voucher cards services for Locally Employed Staff at the U. S. Embassy Brussels, Belgium | Solicitation | |
| This notice | Pre-Solicitation |
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