Material Handling Vehicle Maintenance Services DFAS-IN

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
HQ0483410021
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Indianapolis, Indiana 46249, United States

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Defense Finance and Accounting Service (DFAS) in Indianapolis, IN is seeking a contractor to provide quarterly preventative maintenance and unscheduled repair services for 14 material handling vehicles, including electric pallet jacks, forklifts, and carts. The contract will consist of three quoted components invoiced quarterly: scheduled routine/preventative maintenance, estimated parts cost for quarterly scheduled service, and unscheduled maintenance billed hourly. Offerors must provide pricing broken out by vehicle type. The government will award a single firm-fixed price contract to the lowest priced, technically acceptable offeror. Quotes are due by August 23, 2024.

This is a new requirement for DFAS, as they currently have no established maintenance contract in place. The contract will have a one-year base period with four one-year option periods. DFAS estimates 30 hours of unscheduled maintenance will be required per year across the 14 vehicles. The work will be performed at the DFAS-IN facility in Indianapolis, IN as well as any applicable off-site warehouses. There is no set-aside designation for this requirement.

Notice text

7 versions

Update #7 · Latest ·

8/30/2024 Amendment 6:   This RFQ has been extended to update vehicle information received by the COR.  As soon as all updates are received, they will be added as Amendment 7 to this RFQ and the SOW and RFQ on file will be updated with the most current copy. Quotations are due September 6th, 2024 at 2:00 PM EST.

8/22/2024 Amendment 5:   This RFQ has been extended to add a Site Visit on Monday August 26, 2024 at 10:00 AM EST.  The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as Amendment 6 on the RFQ for all interested vendors to view.

Quotations are due August 30th, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/16/2024 Amendment 4:   This RFQ has been extended to have 2 questions that were asked by a vendor sent to the COR.  As soon as those are received, they will be added as Amendment 5 to this RFQ. The SOW and RFQ have also been updated to reflect an updated period of performance. Quotations are due August 23rd, 2024 at 2:00 PM EST.

8/9/2024 Amendment 3:   This RFQ has been extended to update the period of performance for this requirement. Quotations are due August 16th, 2024 at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/2/2024 Amendment 2:   This RFQ has been extended to add the Site Visit information that was conducted on Monday July 29, 2024, at 10:00 AM EST.  This RFQ will be updated with Amendment 3 to include information provided during the site visit. Quotations are due August 9th, 2024 at 2:00 PM EST.

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #6 ·

8/22/2024 Amendment 5:   This RFQ has been extended to add a Site Visit on Monday August 26, 2024 at 10:00 AM EST.  The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as Amendment 6 on the RFQ for all interested vendors to view.

Quotations are due August 30th, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/16/2024 Amendment 4:   This RFQ has been extended to have 2 questions that were asked by a vendor sent to the COR.  As soon as those are received, they will be added as Amendment 5 to this RFQ. The SOW and RFQ have also been updated to reflect an updated period of performance. Quotations are due August 23rd, 2024 at 2:00 PM EST.

8/9/2024 Amendment 3:   This RFQ has been extended to update the period of performance for this requirement. Quotations are due August 16th, 2024 at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/2/2024 Amendment 2:   This RFQ has been extended to add the Site Visit information that was conducted on Monday July 29, 2024, at 10:00 AM EST.  This RFQ will be updated with Amendment 3 to include information provided during the site visit. Quotations are due August 9th, 2024 at 2:00 PM EST.

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #5 ·

8/16/2024 Amendment 4:   This RFQ has been extended to have 2 questions that were asked by a vendor sent to the COR.  As soon as those are received, they will be added as Amendment 5 to this RFQ. The SOW and RFQ have also been updated to reflect an updated period of performance. Quotations are due August 23rd, 2024 at 2:00 PM EST.

8/9/2024 Amendment 3:   This RFQ has been extended to update the period of performance for this requirement. Quotations are due August 16th, 2024 at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/2/2024 Amendment 2:   This RFQ has been extended to add the Site Visit information that was conducted on Monday July 29, 2024, at 10:00 AM EST.  This RFQ will be updated with Amendment 3 to include information provided during the site visit. Quotations are due August 9th, 2024 at 2:00 PM EST.

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #4 ·

8/9/2024 Amendment 3:   This RFQ has been extended to update the period of performance for this requirement. Quotations are due August 16th, 2024 at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

8/2/2024 Amendment 2:   This RFQ has been extended to add the Site Visit information that was conducted on Monday July 29, 2024, at 10:00 AM EST.  This RFQ will be updated with Amendment 3 to include information provided during the site visit. Quotations are due August 9th, 2024 at 2:00 PM EST.

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #3 ·

8/2/2024 Amendment 2:   This RFQ has been extended to add the Site Visit information that was conducted on Monday July 29, 2024, at 10:00 AM EST.  This RFQ will be updated with Amendment 3 to include information provided during the site visit. Quotations are due August 9th, 2024 at 2:00 PM EST.

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #2 ·

7/26/2024 Amendment 1:   This RFQ has been extended to add a Site Visit on Monday July 29, 2024 at 10:00 AM EST.  Quotations are due August 2nd, 2024, at 2:00 PM EST. The SOW and RFQ have also been updated to reflect this information.

The POC for the site visit will be Gary Davis at Comm: 317-212-2057 or Cell: 317-285-9785 at Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249. You can call Gary when you arrive and he will escort you and answer any questions.  All questions asked during the site visit will be collected and the answers will be provided as an Amendment 3 on the RFQ for all interested vendors to view. Please contact Veronica Hay at Veronica.C.Hay.civ@mail.mil if you do plan to attend the site visit so we can compile an attendance list for Gary Davis.

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
Update #1 ·

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

  1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
  2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
  3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
  4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).

Files

File Type Posted
A23 RFQ.pdf PDF
A23 Attachment 1 SOW.pdf PDF
A23 RFQ.pdf PDF
A23 Attachment 1 SOW.pdf PDF
A23 RFQ.pdf PDF
A23 Attachment 1 SOW.pdf PDF
A23 RFQ.pdf PDF
A23 Attachment 1 SOW.pdf PDF
A23 RFQ.pdf PDF
A23 Attachment 2 Schedule of Items Quarterly.xlsx XLSX spreadsheet
A23 Attachment 1 SOW.pdf PDF
A23 Attachment 3 Full Text.docx DOCX document
Show all 12

Notice history

Notice Type Posted
Material Handling Vehicle Maintenance Services DFAS-IN Award Award Notice
This notice Latest solicitation Solicitation
Material Handling Vehicle Maintenance Services Original Pre-Solicitation

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