Marvin Proline II Seed Analyzer (Brand Name or Equal) and Remote Training

Solicitation Number 12805B23Q0562

Marvin Proline II Seed Analyzer (Brand Name or Equal) and Remote Setup and Training

Plains Area Sunflower and Plant Biology Research

Fargo, North Dakota

The Agricultural Research Service, Plains Area Administrative office, Acquisition and Personal Property office intends to solicit and award a single firm-fixed-price contract for the purchase of a Marvin Proline II seed analyzer with training for Fargo, ND.  This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number 12805B23Q0562.

This requirement is being solicited under NAICS code 334516, Analytical Laboratory Instrument Manufacturing and is set-aside for 100% Total Small Business.    

All FAR references are based off FAC 2023-04, Effective 2 June 2023.

This firm-fixed-priced award will be awarded as firm-fixed price contract for delivery 60 days ARO.

FAR 52.212-1, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added on page 13.

FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. FAR Part 13 Simplified Acquisition Procedures utilizing Lowest Priced Technically Acceptable (LPTA) factors will be used for the evaluation process. The following factors shall be used to evaluate offers:

1.       Technical Factor #1. Documentation provided for the seed analyzer to be provided meets or exceeds all the salient characteristics and specifications listed in Attachment 1.  If submitting an ‘equal’ product, failure to not address the documentation required in AGAR 452.204-70 and 452.204-71 shall cause the vendor to be rated unacceptable. 

2.       Vendor submitted a filled out FAR Provision 52.225-2.  Failure to submit this shall cause the vendor to rated unacceptable. 

If an offeror receives an adjectival rating of “unacceptable” in any factor they may not be eligible for contract award.

Offeror must sign and date the 52.212-1 Addendum found of page 13, along with all amendments posted to beta.sam.gov for 12805B23Q0562. 

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with three X’s.

Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.

Submittals Formats: Only Electronic submissions via email will be accepted due to Contract Specialist working remotely.

Quotes are due to the Contract Specialist, Mr. David Hildebrand, at david.hildebrand@usda.gov by 12:00 PM (EST) 25 July 2023.

For information regarding this synopsis/solicitation, please contact Mr. David Hildebrand at david.hildebrand@usda.gov. Only written submitted questions will be given a response. They will be answered via a Questions from Industry posting to sam.gov. Due to USDA-ARS operating remotely, Mr. Hildebrand is only available via email.

Notice to Offeror(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.

Site Visit: N/A

Questions must be submitted in writing via email to david.hildebrand@usda.gov. Questions received after July 22th may not receive a response. Responses will be posted to sam.gov in a document titled Questions from Industry. You will not receive a direct response.