Market survey for outdoor uninteruptable power supplies (UPS)

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UPDATE 01

Released: 11/28/2022

The purpose of this update is to correct a typo on the item's part number and clarify the FAA's shipping address for this purchase.

FIRST: The part number associated with CLIN 00001 has been corrected as follows:

FROM: OUTDOOR-XUPS-UPS-1500-3529

TO: OUTDOOR-XUPS-UPS-1500-3592

SECOND: The FAA's shipping address for this purchase is as follows:

A6973FUF
6973FU DOT FAA CUSTOMS AND BORDER
CBP M F OPERATING STOCK
6500 S MACARTHUR BLVD
OKLAHOMA CITY OK 731696901

The RFQ document has been updated and replaces the previous version. See attachment 6973GH-23-Q-00028(1) at the bottom of this announcement.

The offer due date remains unchaged as a result of this announcement update. 

(end of update)

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REQUEST FOR QUOTES (RFQ) FOR OUTDOOR UNINTERUPTABLE POWER SUPPLIES (UPS)

NO PHONE CALLS PLEASE. ALL QUESTIONS AND RESPONSES MUST BE IN WRITING AND EITHER MAILED, FAXED OR EMAILED TO THE CONTRACTING SPECIALIST. CONTACT INFORMATION BELOW.

REQUIREMENT

This announcement constitutes the FAA’s request for quotes for the purchase of a quantity of 28 UPS supplies with factory installed pole-mounting brackets in support of Remote Video Surveillance Systems (RVSS) used by US Customs and Border Protection (CBP) within the Department of Homeland Security (DHS).

A stand-alone one-time purchase order is anticipated to be awarded to the lowest priced responsible offeror for the following items:

P/N: OUTDOOR-XUPS-UPS-1500-3592

DESC: Wall-Mounted outdoor UPS system

QTY: 28 Each

MFG: TSI Power Corporation

P/N: PM3

DESC: Factory-Installed Pole-Mounted Bracket

QTY: 28 Each

MFG: TSI Power Corporation

This requirement is BRAND NAME MANDATORY. The FAA’s rational basis for this determination is to achieve standardization of host systems which provides for uniform configuration management and sustainment. Other similar items will not be considered for award.

HOW TO RESPOND

Offerors must complete the RFQ document (6973GH-23-Q-00028) attached to this announcement and submit via email no later than 1 December 2022 at 5PM (Central) to the following email address:

Joshua.d.huckeby@faa.gov

For the purpose of this announcement, completion of the RFQ document consists of addressing the following:

- Offeror information (Page 1)

- Pricing information completed (Pages 1 and 2)

- All representations and certifications completed (Pages 5 through 16)

NOTE: All items that require attention have been highlighted on the document for offerors’ convenience.

HOW YOU WILL BE EVALUATED

Responses to this announcement will be evaluated for responsiveness and responsibility. For the purpose of this announcement, each are defined as follows:

RESPONSIVENESS: Offeror submits a completed RFQ to the POC of this announcement not later than the closing date.

Offers will be evaluated for completion of all required items on the RFQ form. Representations and certifications will be reviewed for completion and content. If such responses to these items pose significant risk to the FAA, the FAA reserves the right to determine the respective offeror ineligible and not further evaluate for award. 

Offers received after the closing date of this announcement will be determined “late” and will not be evaluated for award.

RESPONSIBILITY: Offerors will be evaluated to ensure they have an active registration in System for Award Management (SAM.gov) and possess no active exclusions therein. If SAM registration for the offeror does not exist, is expired, or includes active exclusions, the offeror will be determined ineligible for award and not further evaluated. The FAA reserves the right to further evaluate offerors if any significant award risks are apparent. 

BASIS FOR AWARD

This is a competitive award process for a Firm-Fixed-Price (FFP) purchase order. Offers received which include additional information that indicates exception is taken to the terms and conditions contained in the RFQ or are otherwise contingencies for either price, delivery schedule, or payment, are neither firm nor fixed, and therefore cannot be evaluated in a fair and equal competitive environment. Offerors that provide information that suggests their response is neither firm nor fixed may be determined ineligible and not evaluated for award. It is suggested that Offers complete the RFQ document as instructed and provide no additional information in their response that could be understood by the FAA to take exception to the terms and conditions stated in the RFQ. 

The FAA intends to award a purchase order for these items to the lowest price offeror determined responsible.

All responses to this RFQ market survey must be received by 5:00 p.m. Central Time (Oklahoma Time) on December 1st, 2022.

The FAA requires that all submittals, including attachments, be submitted electronically to the following:

Email:  Joshua.d.Huckeby@faa.gov

Email is the required method of response, please include "6973GH-23-Q-00028 RESPONSE_(your company name)”  the subject line of your response email. Information provided will not be released but please mark PROPRIETARY on all documents submitted as necessary.

If you are viewing this announcement through any other website than System for Award Management (SAM.gov), please note this is the official website for this announcement.

The FAA reserves the right to cancel this soliciation, requirement, or award process at any time, for any reason, and without notice. 

Award Management System (AMS) is the FAA’s governing acquisition regulation. You may learn more about the FAA’s AMS at the following website: https://fast.faa.gov/PPG_Procurement.cfm