MARFORSOUTH Conference Planner
Closed Solicitation Posted
- Solicitation number
- M6786126Q0041
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Louisiana 70114, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Marine Corps seeks vendor support services for conference planning, lodging, catering, facilities, and audiovisual support for an official government conference in New Orleans, Louisiana, with quotes due September 15 at 12:00 PM CST. The procurement is a 100% total small business set-aside reserved for women-owned small businesses, with NAICS code 561920 (Convention and Trade Show Organizers).
Place of performance is New Orleans, LA. The conference spans November 4–7, 2026, with approximately 120 attendees. The contractor must secure and co-locate all lodging (80 rooms for November 4–7, with up to 15 VIP rooms at early 10:00 AM check-in and late 15:00 check-out at no additional charge) and conference facilities at a single commercial hotel property. The primary conference room must accommodate 60 attendees in U-shaped layout plus 60 additional seats in classroom configuration simultaneously. The contractor provides dedicated on-site audiovisual technical support daily 07:00–18:00 on November 4–6, wireless internet with minimum 100 Mbps dedicated bandwidth supporting 120 concurrent connections with 99% uptime during core hours, catering for 120 attendees (breakfast and lunch November 5–6 with at least one vegetarian option), and an evening social for up to 70 VIP guests on November 4 with non-alcoholic beverages and six appetizer varieties. The contract is firm-fixed-price with seven CLINs covering lodging, facilities, room setup and reconfiguration, AV and internet, catering, evening social, and miscellaneous fees. Lodging rates quoted must exclude state and local taxes due to federal tax exemption. Performance standards require 95% compliance for AV response within 15 minutes and resolution within one hour, 99% internet uptime, 98% catering compliance, and 100% room availability by 15:00 on arrival day. Evaluation prioritizes technical capability as most important, followed by past performance, with price as least important. Questions period closed September 9 at 12:00 CST; Amendment 0002 is effective September 9.
Notice text
2 versions
Update #2 · Latest ·
MARFORSOUTH has a requirement to procure vendor support services for conference planning, lodging, catering, facilities and audiovisual support for an Official Governement Conference from November 4th, 2026 - November 7th, 2026. The questions period has closed for this requirement. Please have all quotes submitted in accordance with the requirements listed on page 25-26.
Update #1 ·
MARFORSOUTH has a requirement to procure vendor support services for conference planning, lodging, catering, facilities and audiovisual support for an Official Governement Conference from November 4th, 2026 - November 7th, 2026. Please submit all questions by 1200 CST 09-SEP-2026 to adam.dillard@usmc.mil and jordyn.edwards@usmc.mil. Please have all quotes submitted in accordance with the requirements listed on page 25-26.
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