March 2026 National Assessment Governing Board Meeting - Houston, Texas
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 91995926Q0001
- Agency
-
Department of Education
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Houston, Texas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Education is seeking lodging and meeting services for the National Assessment Governing Board's (NAGB) March 2026 Quarterly Board Meeting in Houston, Texas through Request for Quotations (RFQ) 91995926Q0001. The procurement covers comprehensive conference and hotel services including guest rooms, food and beverage catering, meeting space rentals, and audiovisual equipment for a three-day event scheduled for March 5-6, 2026. Key requirements include a full-service hotel with a minimum 3-star/3-diamond rating, ADA-compliant facilities, 45 guest rooms (preferably king rooms) on March 4-5 with one additional room on March 6, multiple meeting spaces configured for various session types, compliance with Houston-area per diem rates, and in-house audiovisual capabilities. Evaluation will be based on technical quality, cost, and past performance, with non-price factors weighted significantly more heavily than price. The deadline for proposal submission is December 4, 2025, at 12:00 PM ET, and clarification questions were due by November 14, 2025, with the Department's responses to submitted questions now available in the posted amendment.
This solicitation is designated as a total small business set-aside under NAICS Code 721110 (Hotels Not Casino and Motels) with a small business size standard of $40.0 Million and PSC Code X1AB (Lease/Rental of Conference Space and Facilities). No incumbent contractor or award value is specified in the notice. The event requires accommodations for approximately 75 attendees, with specific provisions including 96 guest room nights, multiple food and beverage functions (coffee breaks, working lunches, and receptions), dedicated meeting spaces for staff offices and breakout sessions, and comprehensive technical support including conference cameras, microphones, sound packages, and internet access. The successful vendor must register and maintain active status in the System for Award Management (SAM) and possess a valid Unique Entity ID (UEI). The place of performance is Houston, Texas, and all interested vendors must submit pricing using the revised cost proposal worksheet provided by the Department, with particular attention to formula accuracy as clarified in the November 14, 2025 amendment.
Notice text
2 versions
Update #2 · Latest ·
11/14/2025 - Please review the document Responses-to-Questions-91995926Q0001 for the Department’s responses to questions received by the clarification questions due date. Please use the revised pricing spreadsheet uploaded to SAM.gov for quotes titled ‘91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised’. Some formulas have been corrected. You may also use the other version and validate the formulas. Please confirm the accuracy of all formulas.
PLEASE READ THIS NOTICE AND ALL ATTACHMENTS IN ITS ENTIRITY. PLEASE SEE THE FULL RFQ, INCLUDING ATTACHMENTS, UPLOADED AS SEPARATE FILES FOR THE COMPLETE REQUIREMENTS (ROOMS, FOOD & BEVERAGE, AUDIOVISUAL ETC.), THE BASIS FOR AWARD AND THE COMPLETE QUOTE SUBMISSION INSTRUCTIONS.
The solicitation for commercial services is being conducted in conjunction with FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation 91995926Q0001 is issued as a request for quotations (RFQ). The NAICS Code is 721110, Hotels (Not Casino) and Motels, and the small business size standard is $40.0M. The PSC is X1AB - Lease/Rental of Conference Space and Facilities. This is a total small business set-aside.
The National Assessment Governing Board (hereafter Governing Board, or NAGB) has a requirement to provide lodging and meeting services for its March 2026 Quarterly Board meeting. The Governing Board is an independent, bipartisan board that sets policy for the National Assessment of Educational Progress (NAEP), commonly known as “The Nation’s Report Card”. The Governing Board convenes four times per year to carry out its legislatively mandated responsibilities. This RFQ covers ONLY the March 2026 convening.
The entity selected to receive an offer from ED is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Quoters shall include their SAM Unique Entity ID (UEI) number in their quote. If the quoter does not have a UEI, it should contact the entity designated at https://www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is an offeror for a government contract when contacting the entity designated at https://www.sam.gov for establishing the UEI. The quoter selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. The venue must also register at www.ipp.gov for invoice submission. Quotes must be signed and submitted by an official authorized to bind your organization and be valid for 120 days. The proposal shall list the name and email of a designated individual authorized to conduct negotiations.
All interested, responsible sources may submit a quote directly to the U.S. Department of Education (ED). Any quote from a source other than the hotel or lodging venue itself must include written evidence that the quoter is currently authorized to submit binding quotes on behalf of the venue whose accommodations and/or facility(s) are being offered. Evidence shall include a signed agreement between the vendor and the quoter. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award.
Meeting Location / Area of Consideration
The Houston, TX Metropolitan area, hotels with ready access to public transportation options.
- Venues capable of accommodating the room block & requirements listed below.
- The lodging and conference rooms must be at the same general location.
- There is no flexibility with the meeting dates and area of consideration.
Clarification Questions
NAGB will accept clarification questions via email only until 12:00 pm ET Thursday, November 13, 2025. After this date, the Governing Board shall not guarantee a response to questions. All questions received and responses to questions shall be provided as an amendment to the RFQ. Oral explanations or instructions given by the Government before the award of the contract shall not be binding.
Submit all clarification questions concerning this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information.
11/14/2025 - Please review the document Responses-to-Questions-91995926Q0001 for the Department’s responses to questions received by the clarification questions due date. Please use the revised pricing spreadsheet uploaded to SAM.gov for quotes titled ‘91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised’. Some formulas have been corrected. You may also use the other version and validate the formulas. Please confirm the accuracy of all formulas.
Quote Due Date
Quotes are due via email only by 12:00 pm ET, Thursday, December 4, 2025. Submit quotes in response to this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information.
The Department intends to make an award decision as soon as possible after the quote due date so that a room block, space, etc. can be locked in.
Update #1 ·
PLEASE READ THIS NOTICE AND ALL ATTACHMENTS IN ITS ENTIRITY. PLEASE SEE THE FULL RFQ, INCLUDING ATTACHMENTS, UPLOADED AS SEPARATE FILES FOR THE COMPLETE REQUIREMENTS (ROOMS, FOOD & BEVERAGE, AUDIOVISUAL ETC.), THE BASIS FOR AWARD AND THE COMPLETE QUOTE SUBMISSION INSTRUCTIONS.
The solicitation for commercial services is being conducted in conjunction with FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Solicitation 91995926Q0001 is issued as a request for quotations (RFQ). The NAICS Code is 721110, Hotels (Not Casino) and Motels, and the small business size standard is $40.0M. The PSC is X1AB - Lease/Rental of Conference Space and Facilities. This is a total small business set-aside.
The National Assessment Governing Board (hereafter Governing Board, or NAGB) has a requirement to provide lodging and meeting services for its March 2026 Quarterly Board meeting. The Governing Board is an independent, bipartisan board that sets policy for the National Assessment of Educational Progress (NAEP), commonly known as “The Nation’s Report Card”. The Governing Board convenes four times per year to carry out its legislatively mandated responsibilities. This RFQ covers ONLY the March 2026 convening.
The entity selected to receive an offer from ED is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Quoters shall include their SAM Unique Entity ID (UEI) number in their quote. If the quoter does not have a UEI, it should contact the entity designated at https://www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is an offeror for a government contract when contacting the entity designated at https://www.sam.gov for establishing the UEI. The quoter selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. The venue must also register at www.ipp.gov for invoice submission. Quotes must be signed and submitted by an official authorized to bind your organization and be valid for 120 days. The proposal shall list the name and email of a designated individual authorized to conduct negotiations.
All interested, responsible sources may submit a quote directly to the U.S. Department of Education (ED). Any quote from a source other than the hotel or lodging venue itself must include written evidence that the quoter is currently authorized to submit binding quotes on behalf of the venue whose accommodations and/or facility(s) are being offered. Evidence shall include a signed agreement between the vendor and the quoter. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award.
Meeting Location / Area of Consideration
The Houston, TX Metropolitan area, hotels with ready access to public transportation options.
- Venues capable of accommodating the room block & requirements listed below.
- The lodging and conference rooms must be at the same general location.
- There is no flexibility with the meeting dates and area of consideration.
Clarification Questions
NAGB will accept clarification questions via email only until 12:00 pm ET Thursday, November 13, 2025. After this date, the Governing Board shall not guarantee a response to questions. All questions received and responses to questions shall be provided as an amendment to the RFQ. Oral explanations or instructions given by the Government before the award of the contract shall not be binding.
Submit all clarification questions concerning this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information.
Quote Due Date
Quotes are due via email only by 12:00 pm ET, Thursday, December 4, 2025. Submit quotes in response to this solicitation to Tony White, Contract Specialist, Team Lead, at tony.white@ed.gov. Please see the instructions to quoters section of the attached RFQ for more information.
The Department intends to make an award decision as soon as possible after the quote due date so that a room block, space, etc. can be locked in.
Files
| File | Type | Posted |
|---|---|---|
| Responses-to-Questions-91995926Q0001.pdf | ||
| 91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised.xlsx | XLSX spreadsheet | |
| 91995926Q0001-RFQ-March-2026-NAGB.pdf | ||
| 91995926Q0001-Cost-Proposal-Worksheet-NAGB.xlsx | XLSX spreadsheet | |
| 91995926Q0001-GS-Seating-Chart-NAGB.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| March 2026 National Assessment Governing Board Meeting - Houston, Texas | Award Notice | |
| This notice | Solicitation |
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