91995926Q0001-Cost-Proposal-Worksheet-NAGB-Revised.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- 91995926Q0001
- Issued by
-
Department of Education
About this file
This document is a cost proposal worksheet for the National Assessment Governing Board (NAGB) Quarterly Meeting in Houston, Texas, scheduled for March 5-6, 2026. The solicitation (91995926Q0001) is a small business set-aside Request for Quotations (RFQ) seeking lodging and meeting services, with a NAICS code of 721110 and a small business size standard of $40.0M. The RFQ covers comprehensive event requirements including 96 guest room nights, food and beverage services for multiple breaks and lunches, room rentals for various sessions, audiovisual equipment, and associated logistics for a three-day meeting. The Department of Education is the sponsoring agency, and potential vendors must be registered in the System for Award Management (SAM) with a Unique Entity ID (UEI) to be eligible.
The cost proposal worksheet provides detailed line items for guest rooms, food and beverage, room rentals, shipping, audiovisual services, and miscellaneous charges, with placeholders for pricing and service charges. Specific requirements include king room preferences, coffee breaks, working lunches, multiple room setups (staff offices, general sessions, breakout rooms), and comprehensive audiovisual needs such as conference cameras, microphones, sound packages, and internet access. The solicitation emphasizes compliance with federal per diem lodging rates and requires vendors to provide precise cost breakdowns across multiple event components.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Responses-to-Questions-91995926Q0001.pdf | ||
| 91995926Q0001-RFQ-March-2026-NAGB.pdf | ||
| 91995926Q0001-Cost-Proposal-Worksheet-NAGB.xlsx | XLSX spreadsheet | |
| 91995926Q0001-GS-Seating-Chart-NAGB.pdf |
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Text version
Mar 2026 Meeting Cost Estimate
| Solicitation #: | 91995926Q0001 |
| Event Title: | National Assessment Governing Board Meeting - March 5-6, 2026 (Houston, TX) |
| Offeror: | |
| SAM UEI #: | |
| Contact Name: | |
| Contact Email: |
| NATIONAL ASSESSMENT GOVERNING BOARD QUARTERLY BOARD MEETING | ||||
| DATE | ITEM | QUANTITY | PRICE | TOTAL |
| GUEST ROOMS | ||||
| All (See SOW) | Guest Room Nights (King Rooms Preferred)*** | 96 | $ 0.00 | $ 0.00 |
| Guest Rooms Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Guest Rooms Total Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| FOOD & BEVERAGE | ||||
| Outreach Reception | 75 | $ 0.00 | $0.00 | |
| Day 1: AM Coffee Break for 50 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 1: AM Coffee Refresh for 50 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 1: Working Lunch for 40 pp (price per person) | 40 | $ 0.00 | $ 0.00 | |
| Day 2: AM Coffee Break for 50 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 2: AM Coffee Refresh for 50 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 2: Working Lunch for 40 pp (price per person) | 40 | $ 0.00 | $ 0.00 | |
| Food and Beverage Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Food and Beverage Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| ROOM RENTAL | ||||
| Day 1 | Staff Office - Set Up | 1 | $ 0.00 | $ 0.00 |
| General Session Room - Set Up | 1 | $ 0.00 | $ 0.00 | |
| Stakeholder Outreach Event | 1 | $ 0.00 | $ 0.00 | |
| Day 2 | Staff Office | 1 | $ 0.00 | $ 0.00 |
| General Session | 1 | $ 0.00 | $ 0.00 | |
| Breakout 1 | 1 | $ 0.00 | $ 0.00 | |
| Breakout 2 | 1 | $ 0.00 | $ 0.00 | |
| Breakout 3 | 1 | $ 0.00 | $ 0.00 | |
| Day 3 | Staff Office | 1 | $ 0.00 | $ 0.00 |
| General Session | 1 | $ 0.00 | $ 0.00 | |
| Breakout | 1 | $0.00 | $ 0.00 | |
| Rental Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Rental Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| SHIPPING & HANDLING | ||||
| Shipping and Handling (per box) | 1 | $ 0.00 | $ 0.00 | |
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Shipping and Handling Total (less sales tax - NAGB is tax exempt) | $0.00 | |||
| AUDIOVISUAL | ||||
| AV Charges - Please Attach Vendor Quote | 1 | $ 0.00 | $ 0.00 | |
| Audio Visual Equipment Total | $ 0.00 | |||
| MISCELLANEOUS CHARGES | ||||
| Easels (for directional signs) | 0 | $0.00 | $0.00 | |
| PLEASE ADD OTHER APPLICABLE MISC CHARGES HERE | 0 | $0.00 | $0.00 | |
| 0 | $0.00 | $0.00 | ||
| 0 | $0.00 | $0.00 | ||
| Miscellaneous Total | $ 0.00 | |||
| Estimated Grand Total | $0.00 | |||
| * Please Enter Service Charge & Tax as a Percentage in the Formula in Column F - Placeholder is Zero | ||||
| ** Please confirm the accuracy of all formulas (this submission provides a sample of required budget data for submission) | ||||
| *** Lodging Rates Shall Comply with Per Diem Federal Travel Regulations at www.gsa.gov |
Mar 2026 AV Template
| National Assessment Governing Board | |||
| Audio Visual Service Quotation | |||
| March 5-6, 2026 Quarterly Board Meeting, Houston, TX | |||
| YOU MAY COMPLETE THIS FORM OR PROVIDE A QUOTE FROM IN-HOUSE AV VENDOR | |||
| Please note we bring our own LCD projectors for all of the rooms. We also bring power cords for the staff table and hollow square so attendees can plug in their iPad as we are a paperless meeting. Please include any fees that you may associate with assisting us with set up. Also, the estimated AV tech hours are as follows for the G/S (AM set up, Meeting start 8:30 a.m. to 3:15 pm. The group breaks from 3:15 pm until 5:00 pm for committee meetings when we will not need a technician in the General Session room. | |||
| Event/Requirement | Quantity | Unit Price | Total |
| ** Internet access for all meeting rooms from Wednesday - Friday | 60 | $ - 0 | $ - 0 |
| Wednesday | |||
| General Session (Set Up) | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Confidence Monitor | 1 | $ - 0 | $ - 0 |
| Handheld wireless microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 28 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Perfect Cue | 1 | $ - 0 | $ - 0 |
| Switcher | 1 | $ - 0 | $ - 0 |
| Extension Cords (indicate estimated # needed) | $ - 0 | $ - 0 | |
| Technician labor hours | 0 | $ - 0 | $ - 0 |
| Thursday | |||
| General Session (Day 1) | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Confidence Monitor | 1 | $ - 0 | $ - 0 |
| Handheld wireless microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 28 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Perfect Cue | 1 | $ - 0 | $ - 0 |
| Switcher | 1 | $ - 0 | $ - 0 |
| Extension Cords (indicate estimated # needed) | 0 | $ - 0 | $ - 0 |
| Technician labor hours | 0 | $ - 0 | $ - 0 |
| ADC Committee | |||
| Projection cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| COSDAM | |||
| Projection Cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| R&D Committee | |||
| Projection Cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor hours | 0 | $ - 0 | $ - 0 |
| Friday (Day 2) | |||
| General Session | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Chairman's Monitor | 1 | $ - 0 | $ - 0 |
| Handheld Microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 28 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Podium | 1 | $ - 0 | $ - 0 |
| Perfect Cue | 1 | $ - 0 | $ - 0 |
| Switcher | 1 | $ - 0 | $ - 0 |
| Extension Cords (indicate estimated # needed) | 0 | $ - 0 | $ - 0 |
| Technician labor hours | 0 | $ - 0 | $ - 0 |
| Subtotal | $ - 0 | ||
| Service charge | 0% | $ - 0 | |
| Discounts | 0% | $ - 0 | |
| TOTAL | $ - 0 | $ - 0 |
Mar 2026 AV Template Outreach
| National Assessment Governing Board | |||
| Audio Visual Service Quotation | |||
| March 5-6, 2026 NAEP Outreach Event | |||
| YOU MAY COMPLETE THIS FORM OR PROVIDE A QUOTE FROM IN-HOUSE AV VENDOR | |||
| Please note we bring our own LCD projector. | |||
| Event/Requirement | Quantity | Unit Price | Total |
| Wednesday | |||
| ** Internet access. | 70 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Confidence Monitor | 1 | $ - 0 | $ - 0 |
| Podium and Microphone (wireless) | 1 | $ - 0 | $ - 0 |
| Lavaleire Microphones | 5 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Extension Cords (indicate estimated # needed) | $ - 0 | $ - 0 | |
| Technician labor hours | 0 | $ - 0 | $ - 0 |
| Subtotal | $ - 0 | ||
| Service charge | 0% | $ - 0 | |
| Discounts | 0% | $ - 0 | |
| TOTAL | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .