ManTech Program Conference

Washington Headquarters Services Acquisition Directorate is issuing a sources sought notice to identify contractors for a follow-on, no-cost conference management engagement supporting the Manufacturing Technology (ManTech) Program, with capabilities statements due June 12, 2026 at 11:00 AM Eastern. This is market research only and does not constitute a solicitation or award obligation.

The incumbent is Arctos Technology Solutions, LLC (Contract HQ0034-21-P-0103). The estimated period of performance spans an 18-month base period with two 18-month option periods. NAICS code 561920 (Convention and Trade Show Organizers) and PSC R499 apply.

Under this no-cost structure, the contractor recovers all conference costs through attendee registration fees, exhibitor fees, and sponsorship revenue. The Defense Manufacturing Focused Conference targets 1,400–2,400 participants over four days with approximately 150–200 exhibitors. Key responsibilities include venue selection and procurement (within 120 calendar days of award), lodging management, website and mobile app development, speaker coordination, on-site registration and operations, security arrangements, video recording, and post-conference reporting including surveys and attendee data. Registration fee increases are capped at 10 percent annually after year one; Government employees, contractor personnel, and keynote speakers receive complimentary registration. All attendee personally identifiable information must be transmitted via DoD SAFE or equivalent encrypted services.

Interested firms must submit a ten-page capabilities statement (11-point font, one-inch margins, MS Word or PDF) addressing 21 required elements: CAGE code, UEI, NAICS codes, contract experience, small business status, venue management and scalability experience, security and accessibility compliance, website registration systems, PII data protection, recommended contract type, available GWAC vehicles, subcontracting approach, and at least three references from similar government contracts with approximate values from the past three years. Submit to whs.ncr.ad.mbx.ered-tasb-branch@mail.mil with subject "SSN: ManTech Conference, [Company Name]."