A10 SSN - Final 5.28.2026.pdf

DEPARTMENT OF WAR

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION DIRECTORATE

Department of Defense Office of the Undersecretary of Defense for

Research and Engineering Manufacturing Technology Program Support

Defense Manufacturing Focused Conference

Notice ID: HH52620261124

SOURCES SOUGHT NOTICE

This is NOT a solicitation for proposals, proposal abstracts, or quotations. This Sources Sought Notice

(SSN) is being issued for market research purposes ONLY and shall not be construed as a Request for

Proposal (RFP)/Request for Quote (RFQ) or as an obligation on the part of the requestor to acquire any products or services.

If an RFP/RFQ is issued, it will be issued by the appropriate Government Contracting office and posted to the appropriate Government Point of Entry (GPE). The requestor does not intend to pay for the

Information requested herein. All information provided is for Government planning use only. If proprietary Information is provided, please mark as Proprietary for Government Use Only.

I. INTRODUCTION/BACKGROUND:

This SSN is being released by Washington Headquarters Services / Acquisition Directorate (WHS/AD) on behalf of the Office of the Assistant Secretary of Defense for Manpower and Reserve Affairs (Reserve

Integration) (OASD/R&RA(RI)). WHS/AD is issuing this SSN to obtain information and assist in determining the appropriate acquisition method to issue a no cost contract, in support of The Research and Engineering Manufacturing Technology Program Support Defense Manufacturing Focused

Conference. This acquisition is a follow-on effort that WHS/AD awarded to Arctos Technology

Solutions, LLC under contract number, HQ0034-21-P-0103. The estimated period of performance for this requirement is for an 18-month base period with two 18-month option periods. Please reference the draft Performance Work Statement (PWS) for specific details as it pertains to the requirements of this request.

The Government encourages responses from all interested sources, including small business and socioeconomic concerns. Small businesses are defined based on the size standard associated with the

NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check size status using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

The Contracting Officer (CO) must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with (IAW) the Revolutionary FAR Overhaul (RFO) 19.104-1(a). When responding as a small business, please also include any capabilities that would be performed through teaming arrangements (i.e., subcontracting and/or joint ventures). The CO will use the responses received from this notice to determine the appropriate acquisition strategy.

https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/size-standards/index.html

A. Anticipated North American Industry Classification System (NAICS) Code: The

Government is considering the following North American Industry Classification System

(NAICS) code for this requirement: 561920 – Convention and Trade Show Organizers.

*Additional information on NAICS Codes can be found at www.sba.gov. Visit: https://www.sba.gov/ to learn more about small business size standards and Federal Contracting programs. Verify the size utilizing the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

B. Anticipated Place of Performance: To Be Determined (TBD)

II. INSTRUCTIONS

A. Submission Requirements: Interested firms should submit a capabilities statement addressing all the requested information in Section II. Below. Capabilities statements shall also cover experience, staffing and technical capabilities. Businesses having the capabilities necessary to fulfil the stated requirements may submit capability statements via email to the following email address: whs.ncr.ad.mbx.ered-tasb-branch@mail.mil, with the Subject Line: “SSN: ManTech

Conference, [Company Name]”.

Responses must be submitted no later than June 12, 2026, 11:00AM Eastern. Capability statements will not be returned. No phone calls related to this SSN will be accepted. All correspondence shall be via email.

Respondents are limited to ten (10) pages. Format text with a minimum of 11-point font, left alignment, and one-inch margins. Respondents must submit documents in either MS Word or

PDF format. Zipped files will not be accepted. Telephone calls and requests for meetings will not be accepted.

B. Capabilities Statement Requirements:

Please answer the following questions in your capability statement:

1. A brief three-to-five-page synopsis of similar work performed and addressing the ability to provide qualified staff capable of fulfilling the areas of subject matter expertise.

2. CAGE code and Unique Entity Identifier (UEI).

3. Company name and address.

4. Company point(s) of contact, phone number and email.

5. NAICS codes associated with the company.

6. What is your recommended/suggested NAICS code?

7. The company must identify if they are a small business under NAICS code identified in this notice, and small business concerns must identify their small business category (Example: 8(a), SDVOSB, Historically Underutilized Business

Zone (HUB Zone) Certified, Small Disadvantaged Business (SDB), or Women-

Owned Small Business (WOSB). Identify business size for the NAICS Codes identified in this notice.

8. Identify contracts your company has been awarded under the NAICS Code http://www.sba.gov/ https://www.sba.gov/ https://www.sba.gov/size-standards/index.html mailto:whs.ncr.ad.mbx.ered-tasb-branch@mail.mil associated with this action. NAICS 561920 – Convention and Trade Show

Organizers.

9. Provide a recommendation for the contract type based on the work to be performed in the draft PWS.

10. Provide your experience performing efforts that are the same or similar to those detailed within the attached draft Performance Work Statement. (Excluded from

Page Count)

11. Identify if your company has any available Government-Wide Acquisition

Contract (GWAC) vehicles related to the scope of this requirement as identified in the draft PWS. Please provide the contract numbers. Responses may be used to determine whether a GWAC can be used (Examples GSA MAS; OASIS; etc.).

12. Provide the details (including approximate total contract value) of at least two

(2) contracts where your company has performed requirements same or similar to the requirements in the draft PWS. It is highly preferred that examples are within the past three (3) years.

13. For any draft PWS task areas where your firm does NOT have experience to demonstrate capabilities, explain how your company would attain those abilities.

(Example: If your company anticipates utilizing subcontractors, please highlight which specific draft PWS task area and the percentage of subcontracting contemplated to fulfill the requirement.)

14. Subcontracting: Identify the areas in the draft PWS that your company will perform as a prime contractor, and the areas that your company will collaborate with a subcontractor (if applicable). Explain the reason for performing those areas identified in the draft PWS as a prime and/or collaborating with a subcontractor, i.e.

teaming arrangements and or joint ventures.

15. List the Point of Contact (POC), phone number, and email addresses of individuals who can verify the demonstrated capabilities identified in the responses and provide contact information for at least three references from similar government or mission-support contracts.

16. Draft PWS Section 5.3: Venue Management: Please provide your experience handling venue site selection and what is your process for negotiating venue contracts to mitigate government liability.

17. Draft PWS Section 5.6.1: Scalability: Please provide your experience managing sudden changes in attendees(both increases and decreases) and your experience in handling emergency staffing requirements on-site.

18. Draft PWS Section 5.6.3: Security: Please provide your experience providing security and managing access control for sensitive sessions.

19. Draft PWS Section 6.1: Compliance: Please provide your experience ensuring events comply with accessibility standards and government regulations and to ensure American Disabilities Act (ADA) compliance.

20. Draft PWS Section 5.4.2 Website Registration Systems: What platform(s) do you use for registration, and how do you ensure the security of attendee’s

Personally Identifiable Information (PII) data in accordance with Privacy Act guidelines and government regulations.

21. Please provide feedback, questions or ways to enhance the draft PWS.