Manage Print Services
Closed Pre-Solicitation Posted
- Solicitation number
- PrinterBPA-01
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Competitive 8(a)
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Luke Air Force Base, Arizona 85309, United States
Notice details come from SAM.gov. Updated .
About this opportunity
Air Education and Training Command is preparing to solicit a managed print services operating lease and comprehensive maintenance program at Luke Air Force Base and its Geographically Separated Units, with solicitation expected by October 1, 2026 (base period start). This is a competitive 8(a) set-aside.
The scope encompasses leasing approximately 278 Multi-Functional Devices with CAC/SIPR authentication, follow-me printing, and rules-based logic; full-service maintenance, parts, and toners for the leased fleet; and maintenance and supplies for approximately 481 government-owned printers. The contractor must provide a full-time on-site technical associate Monday through Friday, 8:00 AM to 5:00 PM to manage CAC enablement, troubleshooting, and supplies management, with standard four-hour response time during business hours and backup support technician coverage.
Equipment must achieve 95% monthly availability with installation completed within 60 days of award. Multi-Functional Devices must support secure print release, scan-to-email with digital signatures, automatic OCR conversion, classified material handling with on-demand or scheduled hard drive image overwrite, and FIPS 140-2 and Common Criteria EAL 2 compliance. HIPAA compliance is required for medical sites.
Period of performance runs from October 1, 2026 through September 30, 2031: a 12-month base period followed by four consecutive 12-month option periods. Pricing is flat-rate across four device categories with no overcharges permitted. The contractor must remove all hard drives at contract termination and provide removal and return shipping of all contractor-provided equipment at no additional charge.
Pre-solicitation notice response deadline is August 14, 2026.
Notice text
This requirement is for a Managed Print Services (MPS) operating lease and comprehensive maintenance program at Luke AFB and its Geographically Separated Units, such as Gila Bend Axillary Air Field. The scope consists of:
Leasing approximately 278 Multi-Functional Devices (MFD) with secure CAC/SIPR authentication, follow-me printing, and rules-based logic.
Full-service maintenance, parts, and toners for the leased fleet, plus maintenance and supplies (including toners) for approximately 481 government-owned printers.
Providing a full-time, on-site technical associate to manage CAC enablement, troubleshooting, and supplies management.
Period of Performance: A 12-month Base Period followed by four (4) consecutive 12-month Option Periods, scheduled from 1 Oct 2026 through 30 Sept 2031.
Files
| File | Type | Posted |
|---|---|---|
| MFD PWS 2026.pdf |
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