MAL John Day Tree Cooler Maintenance

The U.S. Department of Agriculture Forest Service is soliciting maintenance and repair services for the John Day Tree Cooler's glycol-based refrigeration system, including humidity control and fan systems, to maintain optimal storage conditions for conifer seedlings during the spring planting season. The contractor must demonstrate prior experience with the John Day Tree Cooler or similar U.S. Forest Service tree cooler systems and possess the capability to respond to emergency repairs within 24 hours. Key requirements include completing all preventive maintenance by March 15 of each contract year and maintaining the system at 33-36 degrees Fahrenheit and 50-80% humidity from mid-March through June 30. The evaluation criteria prioritize technical capability and past performance, with price serving as the primary evaluation factor. Quotations must be submitted electronically to kevin.flores@usda.gov by March 20, 2026, at 10:00 AM Pacific Time, with questions due by March 12, 2026, at 10:00 AM Pacific Time.

This solicitation (1240BK26Q0005) is set aside for small business concerns under NAICS code 115310 (Support Activities for Forestry), with a size standard of $11.5 million. The contract structure includes a mandatory base year (FY2026) from April 1 through June 30, 2026, encompassing 16 hours of maintenance and repair work, parts procurement, and 32 hours of emergency repair services, with two optional one-year extensions for FY2027 and FY2028 that may not be exercised if a new refrigeration system installation is completed as planned. The contract will be awarded as firm-fixed-price with competitive pricing anticipated. Performance will take place at the Blue Mountain Ranger District in John Day, Oregon (150 Government Road, John Day, OR 97845), located within the Malheur National Forest. All work requires coordination with the Contracting Officer's Representative for site access and compliance with applicable prevailing wage rates under the Service Contract Act.