Make Ready Janitorial Services

The U.S. Embassy in Paris is soliciting on-demand make-ready janitorial services for leased and government-owned apartments in Paris and its vicinity. The Department of State will award the contract to the lowest-priced, technically acceptable offeror who is a responsible contractor, and may make the award based on the initial offer without discussion or negotiation. Key requirements include SAM registration with a UEI number, proof of an established business presence in France with a Kbis certificate, a minimum of three years of janitorial experience with references, evidence of adequate personnel and financial resources, required French licenses and permits, proof of insurance coverage of EUR 2,000,000 for bodily injury and property damage per occurrence, tax regularity certificates, and submission of a strategic work plan. The Government will evaluate offers based on price and technical acceptability, with price being the primary factor for lowest-cost selection. The response deadline is February 20, 2026, at 16:00 French local time, with electronic submissions required to ParisContracting@state.gov, and a pre-quotation conference was held on February 6, 2026.

This solicitation includes no set-aside designations and identifies no incumbent contractors. The contract is structured as an indefinite delivery indefinite quantity (IDIQ) arrangement with a base period from May 1, 2026, through April 30, 2027, plus two optional one-year extensions. The Government anticipates a minimum order of EUR 800.00 (VAT included) and a maximum of EUR 241,200.00 (VAT included) across the entire contract period, with pricing to be quoted in Euros excluding VAT at 20% separate. The scope includes deep cleaning of approximately 80 apartments ranging from 100 to 250 square meters, primarily during the June-September transfer season, with an estimated annual volume of 14,400 square meters for make-ready cleaning, 80 welcome kits, and 10 forfeits each for additional cleaning and cave trash removal. The contractor must maintain a supervisor available five days per week from 8:00 to 18:00 CET with English and French language proficiency, and must complete work within three days' notice minimum or one to two days for urgent requests.