SF-30-00001- On Demand Make-ready janitorial services 19FR6326Q0058.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 / 8

2. AMENDMENT/MODIFICATION NO.

00001

3. EFFECTIVE DATE

February 9, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR#15794715

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State

American Embassy

Contracts Office – AM8

2 avenue Gabriel

75382 Paris Cedex 08

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19FR6326Q0058

X

9b. DATED (SEE ITEM 11)

January 26, 2026

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[] is extended until [X] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

- Modify the scope of work as highlighted in yellow in pages 2 and 3 below

- Update the pricing schedule, paragraph 2 of the RFQ to increase the estimated quantities in below pages

4 to 5

- Update the maximum amount, paragraph 2.6 of the RFQ as highlighted in yellow in below page 5

- Modify clause 52.216-19- Order limitations as highlighted in yellow in below page 6

- Modify the requirements in Section 3 of the RFQ as highlighted in yellow in below page 7 and 8

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Craig N. Deatrick

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

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RFQ 19FR6326Q0055- On- demand Make Ready Janitorial services

MODIFICATION OF THE SCOPE OF SERVICES –

PAGE 8 OF THE RFQ 19FR6326Q0055

3- GENERAL

The US Embassy Paris is looking for a specialized contractor to perform thorough apartments cleaning for one year period and two option years.

The U.S. Embassy Paris has approximately eighty (80) apartments in Paris and its vicinity that require such cleaning called “make-ready” cleaning.

Make-ready cleaning shall consist of the deep cleaning of an entire apartment after the departure of the occupant and before a new occupant can move in. The Contractor shall consider that occupants usually live in the apartments for two (2) to three (3) years.

Apartments may vary in size between 100m2 to 250m2.

The vast majority of cleaning services shall be performed during the "transfer season", from June to September, with a peak in July and August.

4- SPECIFICATIONS

4.1 Make-ready cleaning services- CLIN0001

The Contractor shall perform thorough “make-ready” cleaning that shall include, but not limited to:

➢ Dusting of all baseboards

➢ Sweeping, wiping and waxing of wooden floor

➢ Vacuuming of all floor surfaces

➢ Shampooing of all carpeted areas

➢ Cleaning of all tiles and marbles - floors and walls

➢ Cleaning of inside and outside cupboards, wardrobes, built-in or stand-alone

➢ Cleaning of the vents, primarily in the kitchen and bathroom

➢ Dusting of walls (including tiled walls)

➢ Cleaning, disinfecting and descaling of bathroom sanitary fittings.

➢ Cleaning, disinfecting and descaling of kitchen sanitary fittings.

Note: The Contractor shall make sure any trace of limestone in kitchen and bathroom sanitary and toilets are entirely removed.

➢ Polishing of faucets

➢ Window cleaning, interior and exterior

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PAGE 10 OF THE RFQ 19FR6326Q0055

V- PROCESS AND CONTRACTOR REQUIREMENTS

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. He/She shall be available 5/7 from 8:00 to 18:00 CET. The supervisor shall have sufficient English and French language skill to be able to communicate with members of the U.S.

Government staff. The supervisor shall have supervision as his or her sole function.

The COR shall confirm to the Contractor’s project manager the work to be performed (whether extra cleaning is necessary or not) between ten (10) days and three (3) days prior to the work. The Contractor shall be able to perform services within three (3) days’ notice minimum when urgent requests arise. The work shall be performed within one day with a maximum of 2 days.

The apartment keys shall be retrieved from the Embassy inspector at the US Embassy Chancery.

In peak season, the Contractor may be required to clean two (2) apartments the same day.

The contractor personnel shall use to the maximum extent Eco Environmentally Friendly (ecolabel) cleaning products to perform the work.

The Contractor shall provide suitable equipment to the cleaning personnel in terms of clothing, personal protections and supplies and equipment.

After work is performed, the US Embassy inspector shall inspect the apartment with the Contractor project manager.

If required by the inspector, the Contractor shall make any final touch up cleaning in order to have an apartment in perfect conditions.

A final receipt of services shall then be signed by both parties confirming the apartment was delivered perfectly cleaned.

VI PERSONNEL

6.1 General.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

6.2 Standard of Conduct.

Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

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MODIFICATION OF THE PRICING SCHEDULE –

Pages 5 to 6 of the RFQ

2. PRICE

2.1- Pricing table for one Base year- from May 1, 2026 through April 30, 2027

Services as described in the scope of work pages 8 to 9

CLIN SERVICES

TOTAL

ESTIMATED

QUANTITY

UNIT

MINIMUM

FEE

IN EUROS

EXCLUDING

VAT*

UNIT PRICE IN

EUROS (€) VAT

EXCLUDED

TOTAL

ESTIMATED

PRICE IN

EUROS (€)

EXCL. VAT

Make-ready deep cleaning services 14,400

Meter square

002 Welcome Kit 80 Each

Additional cleaning services 10 Forfeit

004 Cave trash removal 10 Forfeit

BASE YEAR - Total price in Euros Excluded VAT

20 % VAT

BASE YEAR -Total price in Euros VAT Included

* In some cases, surfaces to be cleaned may be small (e.g., less than 70 m2) and in this case the minimum fixed fee shall apply and shall be the Contractor’s minimum charge for a single service regardless of how small the surface area

2.2- Pricing table for Option year one- from May 1, 2027 through April 30, 2028

ESTIMATED

QUANTITY

UNIT

MINIMUM

FEE

IN EUROS

EXCLUDING

VAT*

UNIT PRICE IN

EUROS (€) VAT

EXCLUDED

TOTAL

ESTIMATED

PRICE IN

EUROS (€)

EXCL. VAT

Make-ready deep cleaning services 14,400

Meter square

002 Welcome Kit 80 Each

Additional cleaning services 10 Forfeit

004 Cave trash removal 10 Forfeit

OPTION YEAR ONE - Total price in Euros Excluded VAT

20 % VAT

OPTION YEAR ONE-Total price in Euros VAT Included

* In some cases, surfaces to be cleaned may be small (e.g., less than 70 m2) and in this case the minimum fixed fee shall apply and shall be the Contractor’s minimum charge for a single service regardless of how small the surface area

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2.3- Pricing table for the Option year two- from May 1, 2028 through April 30, 2029

ESTIMATED

QUANTITY

UNIT

MINIMUM

FEE

IN EUROS

EXCLUDING

VAT*

UNIT PRICE IN

EUROS (€) VAT

EXCLUDED

TOTAL

ESTIMATED

PRICE IN

EUROS (€)

EXCL. VAT

Make-ready deep cleaning services 14,400

Meter square

002 Welcome Kit 80 Each

Additional cleaning services 10 Forfeit

004 Cave trash removal 10 Forfeit

OPTION YEAR TWO - Total price in Euros Excluded VAT

20 % VAT

OPTION YEAR TWO-Total price in Euros VAT Included

* In some cases, surfaces to be cleaned may be small (e.g., less than 70 m2) and in this case the minimum fixed fee shall apply and shall be the Contractor’s minimum charge for a single service regardless of how small the surface area

2.4 – Total estimated price in Euros VAT included- Base year and two option years

Total estimated price in Euros VAT including

BASE YEAR

Total estimated price in Euros VAT including

OPTION YEAR ONE

Total estimated price in Euros VAT including

OPTION YEAR ONE

Grand total estimated price in Euros VAT included

BASE YEAR AND TWO OPTION YEARS

MODIFICATION OF THE MINIMUM AND MAXIMUM AMOUNT-

Page 7 of the RFQ

2.6- Minimum and Maximum

Minimum: The Government shall place orders totaling a minimum of 800.00 € VAT included ( Eight hundred euros). This reflects the contract minimum for the base year and two option years.

Maximum: The amount of all orders shall not exceed 241,200.00 € VAT included (two hundred forty-one thousand two hundred euros). This reflects the contract maximum for the base year and two option years.

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MODIFICATION OF CLAUSE 52.216-19 ORDER LIMITATIONS

(OCT 1995)- Page 25 of the RFQ

52.216-19 ORDER LIMITATIONS (OCT 1995)*

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 800.00 euros VAT included (eight hundred euros), the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 241,200.00 € VAT included (two hundred forty-one thousand two hundred euros);

(2) Any order for a combination of items in excess of 241,200.00 € VAT included (two hundred forty-one thousand two hundred euros); or

(3) A series of orders from the same ordering office within two (2) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the

Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

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MODIFICATION OF SECTION 3- SOLICITATION PROVISIONS

- Page 34 and 35 of the RFQ

52.212-1 INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023) IS INCORPORATED BY REFERENCE (SEE SF-1449, BLOCK 27A)

ADDENDUM TO 52.212-1

A. Summary of instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (Blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or another liaison to the Embassy/Consulate) who understands written and spoken English and French and is available during local working hours.

(2) Evidence that the offeror/quoter operates an established business with a permanent physical office address and telephone listing in France or has a subcontractor operating an established business with a permanent physical office address in France. This shall include a Kbis.

(3) The offeror shall provide proof of SAM registration to include the SAM UEI number.

(4) List of clients over the past three (3) years, demonstrating prior janitorial experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in France, then the offeror shall provide its international experience.

Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract.

• Compliance with contract terms and conditions.

• Effectiveness of management.

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

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(5) Evidence that the offeror/quoter can provide the necessary personnel in Paris, France, as well as equipment, and financial resources needed to perform the work.

(6) The offeror shall address all licenses and permits required by local law (see DOSAR 652.242-73 in

Section 2). This shall include a copy of the certificate of insurance and a copy of the tax regularity certificate (URSAFF).

(7) The offeror’s strategic plan for the on-demand janitorial services to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(8) The offeror’s subcontracting plan - If a subcontractor(s) is to be used, the Contractor shall provide a complete sub-contracting plan including, but not limited to:

1) Sub-contractor qualifications as required in section A2 (2; 5; 6) including: evidence of an established business in France, evidence of personnel, equipment and financial resources, Licenses and permits required by French law (insurance and tax regularity certificate).

2) Evidence of an existing partnership with the sub-contractor(s) for a minimum of three (3) years and a continued partnership of three (3) additional years.

3) Past performance demonstrating a good business relationship with the sub-contractor(s), including payment of the subcontractor(s) in due time.

4) Past performance of the subcontractor(s) over the past three (3) years in providing janitorial services similar to this contract as required in section A2 (4).

5) Sub-contractor plan as required in section A2 (7) (b ; c)