Maintenance/service contract for NIAID RML Conference Rooms Equipment

The National Institute of Allergy and Infectious Diseases (NIAID), an agency within the Department of Health and Human Services, is seeking annual maintenance, support, and upgrades for enterprise conference room equipment and infrastructure at its Rocky Mountain Labs facility in Montana. The procurement covers services essential to maintaining the functionality of conference rooms used extensively for internal meetings, videoconferencing, web meetings, and audio conferences at this remote location. NIAID has identified Systems Northwest LLC as the presumed awardee, asserting it is the only known local vendor with the requisite knowledge, expertise, physical access security clearances, and expedited response capabilities to perform this specialized work. The government invites competing firms to submit written capability statements and past performance documentation by March 6, 2026, at 2:00 PM EST to demonstrate their qualifications and determine whether competitive procurement is warranted. The solicitation number is NOI-NIAID-26-2278277, and interested parties should contact Contracting Officer Linda Smith at linda.smith2@nih.gov for additional information.

This procurement involves no set-aside designation and represents a follow-on contract to the incumbent contractor Systems Northwest LLC, which has provided services under six previous sequence numbers. The estimated contract value is $32,667 for a one-year firm-fixed-price performance period running from March 9, 2026, through March 8, 2027, with anticipated award within 30 days of the February 20, 2026, publication date. The contract is classified under NAICS Code 561210 (Facilities Support Services) and PSC Code J074 (Maintenance/Repair/Rebuild of Equipment), reflecting the nature of the required services. The place of performance is Hamilton, Montana, where the RML conference room equipment and systems are located and require maintenance by a vendor with local presence and security clearance access. Prior to award, the government will conduct a price reasonableness determination and include this analysis in the acquisition file.