Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems

NOTICE OF INTENT TO SOLE SOURCE
Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems

Announcement Type: Special Notice
Announcement Number: NIST-NOI-23-73-01762
NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance
PSC Code: J066 - Maintenance, Repair, and Rebuilding of Equipment - Instruments and Laboratory Equipment
Subject: Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems
 

Introduction
This is a notice of intent, not a request for a quotation. A solicitation document will not be issued and quotations will not be requested.

Purpose
The National Institute of Standards and Technology (NIST) intends to negotiate a firm-fixed priced purchase order on a sole source basis with Heraeus Noblelight America LLC located at 910 Clopper Road, Gaithersburg, MD 20878-1361. The purchase order will be for Maintenance Support for NIST 2m and 6-Port SPHERE UV Lamp Systems for a one-year base period and two subsequent one-year option periods.

Authority
This acquisition is being conducted under the authority of FAR Subpart 13.106(b)(1) allowing the Contracting Officer (CO) to solicit from one source. The North American Industry Classification System (NAICS) code for this acquisition is 811210 – Electronic and Precision Equipment Repair and Maintenance with a size standard of $34 Million.

Description
Please see the attached Statement of Work for details.

Sole Source Determination
The sole source determination is based on the following:
 

The National Institute of Standards and Technology (NIST) Engineering Laboratory (EL) has developed unique devices, the NIST 2m and 6-Port SPHEREs. These devices utilize high intensity ultraviolet (UV) lights and an integrating sphere to provide a uniform and stable light source. This light source is then used to expose samples inside NIST developed environmental chambers to temperature, relative humidity and UV light over long periods of time. Almost every project in the NIST EL Infrastructure Materials Group has milestones associated with the NIST SPHERE.

A key component to the NIST SPHERE devices is the UV lights, Heraeus Noblelight (formerly Fusion UV) VPS/I600 lights. The lights are in operation approximately 95% of the time and require routine maintenance to ensure continued full and uninterrupted performance. The UV lights are proprietary to their original manufacturer, Heraeus Noblelight America LLC. Heraeus Noblelight America LLC is the only provider of maintenance and parts for these lights.  Heraeus Noblelight America LLC has no authorized resellers capable of providing required service and replacement. Further, any attempted repair on the VPS/I600 lights by a vendor other than Heraeus Noblelight America LLC may result in an unnecessary loss of equipment warranty as well as SPHERE device exposure capability. Only Heraeus Noblelight America LLC is capable of meeting this requirement.
 

Information for Interested Parties
Interested parties that believe they could satisfy the requirements listed above for NIST may clearly and unambiguously identify their capability to do so in writing by or before the response date for this notice. This notice of intent is not a solicitation.

Any questions regarding this notice must be submitted in writing via email to Ms. Lauren Roller, Contract Specialist, at Lauren.Roller@nist.gov. All responses to this notice of intent must be submitted via email to Lauren.Roller@nist.gov so that they are received no later than August 24, 2021 at 11:00 AM Eastern Time.

Each response should include the following Business Information:

1. Contractor Name, Address,
2. Point of Contact Name, Phone Number, and Email address
3. Contractor UEI
4. Contractor Business Classification (i.e., small business, 8(a), woman owned, hubZone, veteran owned, etc.) as validated in System for Award Management (SAM). All offerors must register in the SAM located at http://www.sam.gov/
5. Capability Statement