Maintenance service for Mass Spectrometers and components

This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.

This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition.  It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract.  Responses will not be considered as proposals or quotes.  No award will be made as a result of this notice.  The Government will NOT be responsible for any costs incurred by the respondents to this notice.  This notice is strictly for research and information purposes only.

Background: 

The National Institute on Aging (NIA), Translational Gerontology Branch (TGB), owns a Mass Spectrometer system used to perform discovery proteomics studies and is applied to diverse projects across the NIA, including the discovery of circulating biomarkers from aging studies. The proper function of the Spectrometer System and all its ancillary protein analysis instruments are essential for the research performed and goals of the NIA. The purpose of this requirement is to procure maintenance services for the Mass Spectrometer System and its ancillary protein analysis equipment’s. The service must be performed by technicians who have the necessary training for continuous service of the instruments.

Purpose and Objectives:

The Contractor shall provide the Government with preventive maintenance and repair support for the following instruments:

1. Q Exactive HF                   Model No. 0726041               Serial No. SN05734L
2. UltiMate 3000 NCS           Model No. 5041.0010A          Serial No. 8179689
3. Dionex AUTOSAMPLER   Model No. 5826.0020            Serial No. 8180055
4. Orbitrap Eclipse Tribid       Model No. FSN04-10002      Serial No. FSN40536
5. Vanquish NEO System      Model No. VN-S10-A-01       Serial No. SYS830482
6. FAIMS Pro Duo Interface  Model No. FMS03-10001      Serial No. FAIMS-30311
7. AccelerOme                      Model No. C0960-01-00109  Serial No. 665140

Contractor shall provide preventative maintenance visit including demand on-site service visits.  The services must be provided by Original Equipment Manufacturer (OEM) certified service technicians.

Anticipated period of performance:

The period of performance will include a period of one base year and four, one-year option periods.

Place of Performance:

The place of performance shall be National Institute on Aging, located at 251 Bayview Blvd, Baltimore, MD 21224-6825.

In case domestic sources are available and capable of fulfilling the Government’s need, and a future solicitation is published, the Government will use evaluation preferences in accordance with FAR 25.

Capability statement /information sought.

Companies that believe they possess the capabilities to provide the required services should submit documentation of their ability to meet each of the project requirements to the Contracting Officer. The capability statement must specifically address each of the project requirements separately.  Additionally, the capability statement should include 1) the total number of employees, 2) the professional qualifications of personnel as it relates to the requirements outlined, 3) any contractor GSA Schedule contracts and/or other government-wide acquisition contracts (GWACs) by which all of the requirements may be met, if applicable, and 4) any other information considered relevant to this program. Capability statements must also include the Company Name, Unique Entity ID from SAM.gov, Physical Address, and Point of Contact Information. The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.

Interested companies are required to identify their type of business, applicable North American Industry Classification System (NAICS) Code, and size standards in accordance with the Small Business Administration. The government requests that no proprietary or confidential business data be submitted in a response to this notice. However, responses that indicate the information therein is proprietary will be properly safeguarded for Government use only. Capability statements must include the name and telephone number of a point of contact having authority and knowledge to discuss responses with Government representatives. Capability statements in response to this market survey that do not provide sufficient information for evaluation will be considered non-responsive. When submitting this information, please reference the solicitation notice number.

One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.

The information submitted must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein.  A cover page and an executive summary may be included but is not required.

The response is limited to ten (10) page limit.  The 10-page limit does not include the cover page, executive summary, or references, if requested.

All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer.  Facsimile responses are NOT accepted.

The response must be submitted to Iris Merscher, contract specialist, at e-mail address iris.merscher@nih.gov.

The response must be received on or before January 17, 2025, 5:00 pm, Eastern Standard Time.

Disclaimer and Important Notes:  This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in www.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).