Maintenance for (5) Dust and Fume Collectors Annually and Quarterly

Closed Solicitation Posted Jan 16, 2025

Solicitation number: N4215825QS010
Agency: Naval Sea Systems Command Department of the Navy, Department of Defense
Responses due: Mar 11, 2025, 12:00 PM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC: J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of performance: Portsmouth, Virginia 23709, United States
Points of contact: Roshanda Sansom roshanda.l.sansom.civ@us.navy.mil (757) 997-4351

Notice details come from SAM.gov. Updated Feb 28, 2025.

About this opportunity

Written by GovTribe AI · Feb 28, 2025

The Department of the Navy Naval Sea Systems Command is seeking a small business contractor to perform maintenance services for five dust and fume collectors located at Norfolk Naval Shipyard in Portsmouth, VA. The solicitation requires quarterly and annual maintenance of these industrial collectors, including visual inspections, pre-filter cleaning, electrical and fire system testing, and component replacements as needed. Contractors must submit quotes by January 24, 2025, at 12:00 PM EST, with quotes evaluated using a Lowest Price Technically Acceptable (LPTA) methodology. Vendors must be registered in the System for Award Management (SAM) database and provide documentation demonstrating their capability to meet all specifications outlined in the Statement of Work. Quotes must include pricing, point of contact information, business size, payment terms, and a signed vendor certification.

The contract is a 100% small business set-aside with a base period of one year and an option for an additional year, covering maintenance work to be performed in Building 163 at the shipyard. The work involves maintaining five WINTEK dust and fume collectors with specific model and serial numbers, requiring contractors to supply all necessary labor and equipment. Performance will occur during government working hours (0720-1600, Monday through Friday), with strict security and access requirements including completion of SECNAV 5512/1 forms, security screenings, and prohibitions on portable electronic devices in controlled areas. Contractors must also comply with federal and state OSHA requirements and the shipyard's safety protocols. The location of performance is Building 163, 1st floor, in the Non-Nuclear CTD and Hull Cut Section, with an estimated contract value implied by the NAICS code size standard of $12.5 million.

Notice text

4 versions

Update #4 · Latest · Feb 28, 2025

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in Federal Acquisition Regulation (FAR) Part 13 using Simplified Acquisition Procedures (SAP). This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation WILL be posted to SAM https://sam.gov/.

THE RFQ number is N4215825QS010. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 effective 03 Jan 2025, and DFARS Change Notice 20241218. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: https://www.acquisition.gov/.

The NAICS CODE is 811310 and the size standard is $12.5M. This is a competitive, 100% Total Small Business Set-Aside procurement action.

Period of Performance (POP): 1 year with an additional option year.

Line Item Description Quantity Unit of Issue Price

0001 Maintenance of Five (5) Dust and Fume Collectors 1 JOB $

1001 Option Year 1 JOB $

Extended Description:

The contractor shall submit quotes based on the below documents provided explaining work to be performed and work location as well as in accordance with required clauses and provisions contained in this solicitation.

Attachment 1 - SECNAV 5512_1RE DON base Access Pass Registration Form.pdf
Attachment 2 - Dust and Fume Collector System Maintenance SOW (Statement of Work Updated)
Attachment 3 - Annual & Quarterly Dust and Fume Collector System Maintenance Q&A

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Norfolk Naval Shipyard, Portsmouth, VA 23709 (exact customer address will be provided in the resulting contract).

This announcement will close on March 11, 2025 at 12:00 PM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification. Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. An award will be made based on Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 12:00 pm EST on March 11, 2025. Email quotes to Roshanda.L.Sansom.civ@us.navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

INSTRUCTIONS TO OFFERORS

1. A site visit will be offered Wednesday, February 26, 2025, at 9:30 am to 11:00 am. Vendors interested in attending, a Department of the Navy Local Population ID Card/Base Access Pass Registration form (attached) is required to be filled out and returned by Tuesday, February 4, 2025, by 12:00 pm.

Site Visit Instructions:

Site visit pickup will be at Norfolk Naval Shipyard, Pass and ID Office, 2900 Effingham Street, Bldg. 1502, Portsmouth, VA 23704.

Only one (1) representative per company will be allowed to attend.

If you already have base access and a Red or Yellow Badge, you are required to submit your Identification number listed on the badge.

Coordinate with Roshanda Sansom, roshanda.l.sansom.civ@us.navy.mil. If you would like to attend or have questions.

IMPORTANT

You MUST bring with you to the site visit two (2) of the following: (Failure to do so will result in an inability for you to access the site)

Vaild and current Driver’s License
Valid and current United States issued passport
Valid and embossed Birth Certificate

2. Questions may be submitted to the POC and Alternate POC listed below no later than 12:00 pm 28, February 2025. Questions submitted after this date may not be answered.

3. Quotes in response to this solicitation must be submitted via email to the POC listed below no later than the established deadline.

4. Quotes must be valid 60 days at minimum.

The following FAR provision and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements--Representation JAN 2017

52.204-2 Security Requirements MAR 2021

52.204-7 System for Award Management NOV 2024

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-26 Covered Telecommunications Equipment or Services--Representation. OCT 2020

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation NOV 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services SEP 2023

52.212-3 Alt I Offeror Representations and Certifications--Commercial Products and Commercial Services (MAY 2024) Alternate I

FEB 2024

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2023

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services NOV 2024

52.219-28 Post-Award Small Business Program Rerepresentation FEB 2024

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-50 Combating Trafficking in Persons NOV 2021

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984

52.241-1 Electric Service Territory Compliance Representation MAY 1999

52.245-9 Use And Charges APR 2012

52.247-34 F.O.B. Destination JAN 1991

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

52.252-2 Clauses Incorporated By Reference FEB 1998

52.252-5 Authorized Deviations In Provisions NOV 2020

52.252-6 Authorized Deviations In Clauses NOV 2020

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014

252.225-7048 Export-Controlled Items JUN 2013

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2024-O0014)

AUG 2024

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JAN 2023

252.237-7024 Notice of Continuation of Essential Contractor Services. OCT 2010

252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023

252.246-7003 Notification of Potential Safety Issues JAN 2023

252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations OCT 2010

252.247-7023 Transportation of Supplies by Sea OCT 2024

STATEMENT OF WORK

Performance: Quarterly and Annual Maintenance requirements for 5 Dust and Fume Collector Systems located in Code 926 Non-Nuclear CTD and Hull Cut Areas in Bldg. 163.
Period of Performance: The terms of this contract requirement shall be from 2025-2026. One base year with a one-year option. Note: Exact dates will be specified upon contract award.

3. Equipment Specifications:

Name Model Number Serial Number

WEINTEK # 1 BC - 24 0121 - 0004

WEINTEK # 2 BC - 36 0121 - 0003

WEINTEK # 3 BC - 54 0121 - 0005

WEINTEK # 4 BC – 54 0221 – 0006

WEINTEK 3 5 BC – 54 0919 – 008

4. Contractor Responsibilities:

4.1 The contractors shall supply labor and equipment to maintain 5 dust and fume collector towers.

4.2 Quarterly, the contractor shall perform visual inspections of entire systems, ladder only, and duct inspection is needed.

4.3 Quarterly, the contractor will remove, clean, and reinstall pre-filters.

4.4 Annually, the contractor shall open, inspect, clean, and test all (5) dust and fume collectors, electrical and fire systems to include spark arrestors for each unit.

4.5 Annually, the contractor will replace filters as needed.

4.6 The contractor shall replace cartridge and Hepa filters as required, clean and inspect exhaust motors, purge solenoid valves and perform the cleaning inside of each tower.

4.7 The contractor shall open, inspect, and certify fire suppressions, 2 electrical panels, 1 main distribution panel, and 1 step down transformer located above the main distribution panel.

4.8 The contractor shall replace nano cartridge filters and Brahm hepa filters on an as needed basis. NNSY is also requesting purchase of additional dry chemical bottles from the contractor. These additional bottles are to be used when the original bottles are taken out of the system to be recertified.

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present

on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements; Norfolk Naval

Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements; OSHE Control Manual (OSHECM)

requirements; or safety requirements for site specific location of the contract."

5. Shipyard Responsibilities: NNSY must provide assistance to contractor as needed.

6. Lifting and Handling Requirements: N/A

7. Certification of Work Requirements: N/A

8. Testing: N/A

9. Safety or Security:Contractor must comply with:

9.1 WORKER ACCESS TO THE WORK SITE

9.2 INITIAL ENTRY – Companies seeking access to the shipyard must provide to the technical Point of Contact a request by

filling out Form SECNAV 5512/1, detailing the full name, social security number, place and date of birth of each worker, the

job’s start to completion date, and the contract number. This form must be signed by a company officer. This will be

endorsed by the technical representative and forwarded to the NNSY Pass Office if required.

9.3 No employee or representative of the Contractor will be admitted to the site of work unless a SECNAV 5512/1 is submitted

two weeks in advance to the TPOC. Each worker must attend a 45-minute training video prior to entering the shipyard’s

CIA (Controlled Industrial Area) for the first time, but one viewing allows entry for one year. An entry badge will be issued.

Each Contractor employee shall be required at the time of issuance of a personnel badge to complete a Special Access

Determination Form. Requested information shall be furnished. Individuals who have felony convictions (e.g., murder,

rape, drug offenses, of theft) or who are deemed untrustworthy by the Security Department, Norfolk Shipyard will be

denied access to the shipyard and their personnel badge will be recalled.

9.4 VEHICLE ENTRY - The company name shall be displayed on each door of the Contractor's vehicles in a manner and size

that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles

shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and

state registration. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the

Controlled Industrial Area (CIA).

9.5 SPECIAL ACCESS - Access to special or restricted areas in the shipyard shall be coordinated with the Technical Point of

Contact. Access to special or restricted areas in the shipyard shall be coordinated with the Technical Point of Contact

PORTABLE ELECTRONIC DEVICES (PEDs) "In accordance with COMSUBLANTICOMSUBPACINST 2075.lC, the use of

Portable Electronic Devices (PEDs) while in or on Department of Navy Controlled Industrial Areas are prohibited. A portable

electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not

limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and

wearable devices such as fitness bands and smart watches)." WORKING HOURS -The Government's regular working

hours are from 0720-1600, five days per week, Monday through Friday, except observed Federal holidays.11. Location:

Norfolk Naval Shipyard, Portsmouth, VA., 23709, Building 171.

9.6 PORTABLE ELECTRONIC DEVICES (PEDs) "In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of

Portable Electronic Devices (PEDs) while in or on Department of Navy Controlled Industrial Areas are prohibited. A portable

electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not

limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and

wearable devices such as fitness bands and smart watches)."

10 Critical time Constraints:

10.1 WORKING HOURS - The Government's regular working hours are from 0720- 1600, five days per week, Monday

through Friday, except observed Federal holidays.

10.2 The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day,

Juneteenth Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and

Christmas Day.

11. Location: Building 163, 1st floor, Non-Nuclear CTD and Hull Cut Section of Code 926.

12. POINTS OF CONTACT:

Technical POC: TO BE PROVIDED AT AWARD

Temporary Service Zone Manager: TO BE PROVIDED AT AWARD

Certifying Official: TO BE PROVIDED AT AWARD

(b) The item is certified IAW NAVFAC P-307.

eccentricity of the bearing points).

Attachment 1 - SECNAV 5512_1RE DON base Access Pass Registration Form.pdf
Attachment 2 - Dust and Fume Collector System Maintenance SOW (Statement of Work Updated)
Attachment 3 - Annual & Quarterly Dust and Fume Collector System Maintenance Q&A

POC: Roshanda Sansom roshanda.l.sansom.civ@us.navy.mil

Alt. POC: Jeremy Weible Jeremy.r.weible.civ@us.navy.mil

Update #3 · Jan 28, 2025