Maintenance and Service Agreement FCC Butner
Closed Special Notice Posted
- Solicitation number
- 15BFA025P00000052
- Agency
-
BOP Field Acquisition Office
Regional Offices, Department of Justice
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing
- Place of performance
- Butner, North Carolina 27509, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons Field Acquisition Office in Grand Prairie, Texas has issued a Special Notice announcing its intent to award a sole source contract to Varian Medical Systems, Inc. for maintenance and service of a Varian Linear Accelerator System at the Federal Medical Center in Butner, North Carolina. The procurement will be conducted under Simplified Acquisition Procedures and covers a base year from October 1, 2025 through September 30, 2026, with four additional one-year option periods extending through September 30, 2030. The contract falls under NAICS code 334510 for Electromedical and Electrotherapeutic Apparatus Manufacturing. The notice clarifies that this is not a request for competitive proposals or a solicitation for offers. The maintenance agreement will cover three specific pieces of equipment: Clinac HE, Aria for RadOnc, and Eclipse systems.
The primary purpose of this Special Notice is to inform potential vendors of the government's intent to proceed with a sole source award while providing an opportunity for other qualified vendors to demonstrate their capabilities. Interested vendors must submit written notification to the contracting officer by 2:00 PM CST on September 25, 2025, including detailed supporting evidence of their ability to meet the requirements, references, and justification for why competition would benefit the government. Vendors must provide a capability statement containing company information, contact details, business size, and UEI number. The comprehensive maintenance service will include parts replacement, help desk support, technical and clinical support, periodic maintenance inspections, emergency labor, remote access capabilities, software upgrades, and annual staff training. If no qualified responses are received by the deadline, the government will proceed with the sole source procurement to Varian Medical Systems, Inc.
Notice text
The Federal Bureau of Prison Field Acquisition Office in Grand Prairie, Texas intends to award sole source procurement under Simplified Acquisition Procedures to Varian Medical Systems, Inc. 3100 Hansen Way Palo Alto, CA 94304-1030 for the provision of maintenance and service agreement for a Varian Linear Accelerator System. The period of performance for this procurement will be as follows:
Base Year – October 1, 2025 through September 30, 2026.
Option Year 1 – October 1, 2026 through September 30, 2027.
Option Year 2 – October 1, 2027 through September 30, 2028.
Option Year 3 – October 1, 2028 through September 30, 2029.
Option Year 4 – October 1, 2029 through September 30, 2030.
The NAICS Code is 334510. This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. Other vendors who believe they can meet the requirement may provide written notification to the contracting officer by 2:00 PM CST, September 25, 2025.
Supporting evidence must be furnished in detail to demonstrate the ability of the vendor to supply services that will meet the requirement in a satisfactory manner. Vendor must also provide references and show competition would be advantageous to the Government. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement in the future. Interested firms must provide a Capability Statement with the following information: company name, address, point of contact, telephone and fax number, email address, business size, and UEI number. If no responses are received, the Government will proceed with the sole source procurement to Varian Medical Systems, Inc. Responses may be emailed by the deadline stated above.
Files
| File | Type | Posted |
|---|---|---|
| STATEMENT OF WORK.pdf |
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