Maintenance and Repair HVAC & Heating Systems DMC
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- W912PF25QA053
- Agency
-
Army Contracting Command
Army Materiel Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Army Contracting Command is seeking maintenance and repair services for HVAC and heating systems at Camp Darby, Depot and ASA (USAG Italy DMC) in Italy. The contractor will provide comprehensive technical assistance services including maintenance, repairs, inspections, and all necessary management services, personnel, labor, vehicles, tools, materials, and equipment to maintain safe climate environments and maximize system component life. This non-personal service contract requires contractors to have a New Unique Entity Identifier (UEI), CAGE/NCAGE number, and current registration in the System for Award Management (SAM) website with specific provision completions. The procurement will be conducted as a Request for Quotation (RFQ) resulting in a Time & Material LH type contract, with the solicitation package anticipated to be posted after June 30, 2025. A virtual pre-quote conference will be held via Microsoft Teams at a date and time to be determined, and interested vendors must email their intent to participate to receive the meeting invitation.
This opportunity has no set-aside designation and no current contractors or incumbents are identified in the notice. The contract structure includes a base year performance period from August 30, 2025 to August 29, 2026, followed by Option Year One from August 30, 2026 to August 29, 2029, and Option Year Two from August 30, 2027 to August 29, 2030 (with a noted date discrepancy in the original document). The solicitation will be issued as RFQ W912PF25QA053 with a closing response date to be specified in the final solicitation document. No site visit or pre-quote conference will be held in person, replaced instead by the virtual Microsoft Teams meeting. The contractor will be responsible for restoring any damages caused by their fault to pre-existing conditions at no cost to the US Government.
Notice text
Notice Type: Pre-solicitation Notice
PSC: J045
NAICS: 238220
Description of the service:
This is a non-personal service contract to provide technical assistance services for maintenance and repair of heating and HVAC systems, plant and equipment at Camp Darby, Depot and ASA (USAG Italy DMC). The heating and HVAC systems require properly maintenances, repairs and inspections to keep a safe climate environment in the workspaces and other areas, safety functionality and efficiency conditions, performance and to maximize the life of the components. The contractor will perform all maintenances, inspections and repairs as listed at Paragraph 5 of the Performance Work Statement.
The Contractor shall provide non-personal services to include maintenance, repair and inspection of the HVAC and heating systems and components at Darby Military Community areas. The contractor shall provide all management services, personnel, labor, vehicle, tools, materials, supplies, general and specialized equipment, transportation, supervision and other items and services necessary to perform the required maintenances. Any damages sustained by contractor’s fault shall be restored to pre-existing conditions at no cost to the US Government.
Location of the work: The service shall be performed under this contract at USAG Italy Darby Military Community (DMC).
Performance Period: The performance period will be as follows:
Base Year: 30 August 2025 – 29 August 2026
Option Year One: 30 August 2026 – 29 August 2029
Option Year Two: 30 August 207 - 29 August 2030
Method of Contracting: This will be a Request for Quotation (RFQ) resulting in Time & Material LH type contract.
Issuance of Solicitation: The solicitation package with the description of the service and additional information is anticipated to be posted after 30 June 2025
Closing Response Date: The date will be indicated on the Solicitation (RFQ W912PF25QA053).
Site visit/ pre-quote conference: No site visit or pre-quote conference will be held.
A virtual meeting will be held through Microsoft Teams on TIME AND DATE TO BE DETERMINED. A Teams invite will be provided to the interested Vendors e-mail addresses to join the mentioned meeting. Please send an email to Ms. Zanobini and to Mr. Deluca, indicating your intent to participate to the conference and providing the names and email addresses of the persons that would like to participate. A link with the invitation will be sent, before the pre-quote conference date and time
Important notice:
Quoter must:
- Have New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated-award-environmentiae/iae-systems-informationkit/unique-entity-identifier-update.
- ii. Have a CAGE/NCAGE number -American Contractor: CAGE code will be generated upon completion of SAM registration -Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE .
- Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/).
Please ensure that your firm is registered with SAM and that all information is current. Within your SAM registration, please ensure the following required provisions are completed: 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services; 52.204-26 Covered Telecommunications Equipment Or Services--Representation (Dec 2019); 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021).
If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web-based application. You must have a New Unique Entity Identifier (UEI) in order to start this process. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning quoter.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Maintenance and Repair Service of HVAC (Heating Ventilation Air Conditioning) & Heating Systems at DMC | Award Notice | |
| Maintenance and Repair Service of HVAC (Heating Ventilation Air Conditioning) & Heating Systems at DMC | Solicitation | |
| This notice | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 414th Contracting Support Brigade - FY26 Italy Construction Job Order Contract (JOC) Pre-Solicitation Notice | Army Contracting Command | No set-aside | |
| Vertical Transportation Equipment (VTE): Maintenance, Repair, and Inspection at Aviano Air Base, Italy | Air Forces Europe and Africa | No set-aside | |
| DCDO - HVAC Maintenance | Pacific Air Forces | No set-aside | |
| JBMHH Gate Heaters & Fans Supply Rental | MICC Fort Sam Houston | No set-aside | |
| Construction Basic Ordering Agreement for Aviano Air Base | Air Forces Europe and Africa | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity